Action 3.
Flood Control District Meeting
Community Development
- Meeting Date:
- 06/23/2015
- Title:
- Contract for year two monitoring & reporting for Palominas Recharge Project
- Submitted By:
- Karen Riggs, Community Development
- Department:
- Community Development
- Division:
- Floodplain
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Karen Riggs
TITLE
of PRESENTER:
of PRESENTER:
Director Highway/Floodplain
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve Professional Services Agreement PSA 15-41-HFP-04 with JE Fuller for year two monitoring, inspection and reporting for Palominas Recharge Project for the not to exceed amount of $54,000.
Background:
In 2011 Cochise County was awarded a grant from the Walton Family Foundation for the Palominas Recharge Project in the amount of $1,697,588. The grant and County match helped make property acquisition, analysis, design, construction and first year monitoring of recharge results possible. This contract will provide for year two monitoring, inspections and reporting. This is critical to getting the most value of that investment. Several different recharge methods are being tested in this Pilot Project and ongoing monitoring of their effectiveness is critical to using best available design in future projects. Monitoring also quantifies the recharge for each measurable rainfall event and provides actual data on runoff and recharge close to the San Pedro River.
The proposed cost of just under $54,000 for year two would provide all monitoring, inspections and reporting we require. The contract is being written so that only those tasks actually requested of the consultant will be provided and billed to County. This has been done in full cooperation with the consultant in anticipation of: 1. receiving volunteer assistance from Agriculture Research Service personnel for some onsite monitoring (they have staff training for this now and will assist as available throughout the year), 2. County Floodplain staff are also training to do some on site monitoring and periodic inspections, 3. We anticipate transferring the balance of funding in the Riverstone Phase I fund (approximately $4,000) to this project with the Recharge Team's approval, 4. We will be asking Walton to approve use of some remaining grant funding to assist with year 2 monitoring & reporting. Whether we get this approval and if so, for how much is unknown at this time.
The proposed cost of just under $54,000 for year two would provide all monitoring, inspections and reporting we require. The contract is being written so that only those tasks actually requested of the consultant will be provided and billed to County. This has been done in full cooperation with the consultant in anticipation of: 1. receiving volunteer assistance from Agriculture Research Service personnel for some onsite monitoring (they have staff training for this now and will assist as available throughout the year), 2. County Floodplain staff are also training to do some on site monitoring and periodic inspections, 3. We anticipate transferring the balance of funding in the Riverstone Phase I fund (approximately $4,000) to this project with the Recharge Team's approval, 4. We will be asking Walton to approve use of some remaining grant funding to assist with year 2 monitoring & reporting. Whether we get this approval and if so, for how much is unknown at this time.
Department's Next Steps (if approved):
Contract will be fully executed. Work will seamlessly continue to monitor the recharge effectiveness of the Palominas Recharge system. Needed inspections and critical reporting of project response will be provided for the second year of operation of this multi-award winning project.
Impact of NOT Approving/Alternatives:
No data will be collected for monitoring year two response of the project. We will lose the opportunity to learn more about effectiveness of different recharge methods and will not be able to quantify the effectiveness of the project. This might jeopardize future funding of recharge projects in the area.
To BOS Staff: Document Disposition/Follow-Up:
Please send both signed copies to Procurement (Terry Hudson) who will make sure fully executed originals will be filed appropriately.
Fiscal Impact
- Fiscal Year:
- 15/16
- One-time Fixed Costs? ($$$):
- 54000
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- n/a
- Source of Funding?:
- FCD
Fiscal Impact & Funding Sources (if known):
Funding would be for year 2 data monitoring, inspections, and reporting. Would come from FCD budget.