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Action 3.

Flood Control District Meeting

Board of Supervisors

Meeting Date:: 08/27/2019
Title:: Bay Acres Design Concept Report Contract with JE Fuller
Submitted By:: Brandon Morrison, Procurement
Department:: Procurement

Presentation:

No A/V Presentation

Recommendation:

Approve

Document Signatures:

BOS Signature Required

# of ORIGINALS
Submitted for Signature:

NAME
of PRESENTER:

Jackie Watkins

TITLE
of PRESENTER:

Director, Engineering and Natural Resources

Mandated Function?:

Not Mandated

Source of Mandate
or Basis for Support?:

Docket Number (If applicable):

Information

Agenda Item Text:

Approve Single Contract with JE Fuller in the amount of $78,020 for Bay Acres Design Concept Report Services.

Background:

The Bay Acres subdivision was developed before the enactment of State statutes allowing County review of developments. There was no plan for dealing with existing runoff through the proposed subdivision. Instead, the developer or contractor (impossible to know now) built earthen dikes on the east and north sides of Bay Acres to divert flows around it. These earthen dikes were not even on subdivision property. These diversions have caused drainage problems for Washington Ave, Highway 80 and Bay Acres itself, as they have eroded through in places.

This project seeks a feasible solution to reduce flooding in the above mentioned areas without unduly increasing flood threat in others.

The Procurement Department was available for bid on 7/16/2019 and closed on 8/9/2019. This Request for Proposal (RFP) was opened to those vendors considered qualified according to Request for Supplier Qualifications (RFSQ) 16-04-HFP-04, and was open to two vendors: JE Fuller and West Consultants. Two proposals were received and evaluated. Evaluation summary is attached.

Department's Next Steps (if approved):

Send Offer Acceptance Award Letter and Notice to Proceed to JE Fuller in order to start work.

Impact of NOT Approving/Alternatives:

The Bay Acres Design Concept Report will not be completed, thus, not allowing the Engineering and Natural Resources Department access to data required for this report.

To BOS Staff: Document Disposition/Follow-Up:

Please approve and sign one (1) copy of Offer Acceptance Award Letter and route to Brandon L. Morrison in the Procurement Department for further routing to the customer and Vendor.

Fiscal Impact

Fiscal Year:
One-time Fixed Costs? ($$$):: $
Ongoing Costs? ($$$):
County Match Required? ($$$):
A-87 Overhead Amt? (Co. Cost Allocation $$$):
Source of Funding?:

Fiscal Impact & Funding Sources (if known):

$78,020.00 from 261-4110 421.000

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