Action 8.
Regular Board of Supervisors Meeting
Public Works
- Meeting Date:
- 09/24/2019
- Title:
- Budget Amendment to fully fund Fort Grant Road Project
- Submitted By:
- Marty Haverty, Public Works
- Department:
- Public Works
Presentation:
PowerPoint
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Marty Haverty
TITLE
of PRESENTER:
of PRESENTER:
Public Works Director
Mandated Function?:
Local Mandate or Policy
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve Public Works Department's request to amend the budget to fully fund the Fort Grant Road re-construction project, moving $2.5 million from Contingency to Miscellaneous Professional Services.
Background:
The budget (Misc. Prof. Services) was funded and approved at $3.3 million based on our engineers original estimate of $2.5 million for Ft. Grant Road and $800,000 for Robb Road. Actual costs for these roads exceeded the original estimate with Ft. Grant Road contractor costs at $3.9 million and Robb Road contractor costs at $1.5 million. The $2.5 million shortfall will cover the costs above the estimates and ensure the work can begin in a timely manner on Ft. Grant Road. This action will entail moving $2.5 million from Contingency (251-4010-9-491.100) to Miscellaneous Professional Services (251-4010-9-421.900).
Department's Next Steps (if approved):
After the budget amendment is completed, the Procurement group will issue a Purchase Order and Notice to Proceed to the selected contractor
Impact of NOT Approving/Alternatives:
Work has begun on Robb Road and work on Ft. Grant will have to be deferred until next fiscal year.
To BOS Staff: Document Disposition/Follow-Up:
Please provide documentation of the approval to the Public Works Department in order to move forward on this request.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
Moving the $2.5 million from the Contingency expense line to Misc. Professional Services will in effect decrease the Highway Division's (HURF) cash carry forward by the same $2.5 million.