Action 15.
Regular Board of Supervisors Meeting
Engineering & Natural Resources
- Meeting Date:
- 01/28/2020
- Title:
- Amendment to KE&G contract for Robbs Road Improvement (#20-09-ENG-01)
- Submitted By:
- Teresa Vasquez, Engineering & Natural Resources
- Department:
- Engineering & Natural Resources
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
Jackie Watkins, P.E
TITLE
of PRESENTER:
of PRESENTER:
Director of Engineering
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve a change order in the contract with KE&G Construction, Inc. for Robbs Road Improvements, in the amount of $140,490, effective January 28, 2020.
Background:
On July 09, 2019, the Board approved contract #20-09-ENR-01 KE&G Construction to improve Robbs Road located south of Willcox. This project is to improve Robbs Road, a rural minor local road, from Kansas Settlement Road east to Wayward Winds for a total distance of 3 miles. The contract work consist of constructing a 28 foot wide, double bituminous surface treatment (DBST) road surface, installation of drainage improvements, driveways, all associated surveying, grading, traffic control, signing and striping, and other associated work as specified on the plans. The seeding item in the original bids was removed because that task was going to be completed by Public Works. However, with changes Public Works staff it was decided to add that item back to the contract. The original cost of seeding was $45,500.00. After negotiating with KE&G and adjustments to the specifications KE&G will complete all seeding for $34,500.00 a reduction of $11,000.
After construction began, there was a conflict with a Southwest Gas line that resulted in the adjustment to the grade at the east end of the project. This then effected the access to four of the properties on the north side of the road. To provide the same access these properties owners had prior to the Robbs Road improvements requires the installation of culverts and asphalt to the four driveways across the improved drainage ditch along the north side of the road. The cost to install the culverts is $71,850 and the cost for repairing/upgrading the driveways, after installing the culverts, is $34,140.
These changes were not part of the original contract.
After construction began, there was a conflict with a Southwest Gas line that resulted in the adjustment to the grade at the east end of the project. This then effected the access to four of the properties on the north side of the road. To provide the same access these properties owners had prior to the Robbs Road improvements requires the installation of culverts and asphalt to the four driveways across the improved drainage ditch along the north side of the road. The cost to install the culverts is $71,850 and the cost for repairing/upgrading the driveways, after installing the culverts, is $34,140.
These changes were not part of the original contract.
Department's Next Steps (if approved):
Provide procurement with an amendment to the original contract to reflect said changes.
Impact of NOT Approving/Alternatives:
Access will be difficult for four properties on the north side of Robbs Road.
To BOS Staff: Document Disposition/Follow-Up:
None.
Fiscal Impact
- Fiscal Year:
- FY20
- One-time Fixed Costs? ($$$):
- 140,490
- Source of Funding?:
- 267-4000-421.100
Fiscal Impact & Funding Sources (if known):
The funding sources will be 267-4000-421.000 and 261-4110-9-421.000
Attachments
- Change Order Details
- Robbs CMP Cost
- Robbs Road Asphalt Driveway Cost
- Robbs Road Seeding Cost
- Robbs Road Seeding backup cost