Action 2.
Jail District Board of Directors Meeting - 10:00 am
Board of Supervisors
- Meeting Date:
- 08/27/2024
- Title:
- Planning Services for Jail District Portion of Cochise County Justice Center
- Submitted By:
- Anne Coppola, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
1
NAME
of PRESENTER:
of PRESENTER:
Phil Bourdon and Karen Chinn
TITLE
of PRESENTER:
of PRESENTER:
Project Manager, President
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve Contract 24-18-BOS-01 with Chinn Planning for planning services related to the Jail District's portion of the Cochise County Justice Center as outlined in Exhibit A, in the amount of $310,776.
Background:
Project Manager, Phil Bourdon worked with Procurement in releasing Request for Qualifications, 24-18-BOS-01, Jail Planning Services, for public solicitation. The due date for vendor statement of qualifications was March 28, 2024. Four vendors submitted their Statement of Qualifications. An evaluation committee comprised of employees from: County Administration, Court Administration, and the Jail evaluated all four vendor qualifications. Three vendors were chosen to give an onsite presentation. From those three, Chinn Planning Services was chosen to be awarded a contract.
Scope of Services to be covered with Jail District Funding:
Tasks 2-8- 100%
Tasks 12 & 14- 80%
Tasks 1, 10 & 11- 75%
Tasks are located in attachment titled: Chinn Planning- Scope of Services and Schedule Planning
Allocation of Costs located in attachment titled: Jail Planning Study Cost Distribution- Jail District Funding
Scope of Services to be covered with Jail District Funding:
Tasks 2-8- 100%
Tasks 12 & 14- 80%
Tasks 1, 10 & 11- 75%
Tasks are located in attachment titled: Chinn Planning- Scope of Services and Schedule Planning
Allocation of Costs located in attachment titled: Jail Planning Study Cost Distribution- Jail District Funding
Department's Next Steps (if approved):
Issue Purchase order to Chinn Planning and begin Jail Planning Services.
Impact of NOT Approving/Alternatives:
The correct planning needs for the new Cochise County Justice Center will not be done.
To BOS Staff: Document Disposition/Follow-Up:
Please sign Offer Acceptance Award Letter and send to: Anne Coppola in Procurement
Fiscal Impact
- Fiscal Year:
- 25
Fiscal Impact & Funding Sources (if known):
Funds collected from 196-3100.
Attachments
- Scope of Work
- Request for Qualifications 24-18-BOS-01
- Chinn Planning Statement of Qualifications
- Evaluation Scoring Summary
- Chinn Planning- Scope of Services and Schedule
- Atty Office Signed Acceptance Award Letter
- Exhibit A