Action 7.
Regular Board of Supervisors Meeting
- Meeting Date:
- 02/08/2011
- Title:
- Approval for Payment of Attachmate Invoice
- Submitted By:
- Mary Gomez, Cochise Aging & Social Services
- Department:
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
Mary Gomez
TITLE
of PRESENTER:
of PRESENTER:
CASS Director
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
N/A
Agenda Item Text:
Approve payment of invoice in the amount of $60,000 to Attachmate for the software application called Reflections.
Background:
In July, 2010 CHS staff requested an upgrade to the Reflections software we have been using for the past seventeen years (since inception of the program). This software is necessary to complete communications between our desktop computers and the server that houses our Health Information System (HIS) off site. When IT investigated this situation to request the upgrades, it was determined that CHS has never paid for any Reflections license at any time. The application is currently used by 52 staff members and is mission critical. Before doing the requested upgrade, Attachmate is demanding payment and interest on the past due balance owed by CHS.
Several concessions have been negotiated with this vendor and will be presented at the BOS meeting as requested.
Payments would be made from Special Revenue Fund 508.
Several concessions have been negotiated with this vendor and will be presented at the BOS meeting as requested.
Payments would be made from Special Revenue Fund 508.
Department's Next Steps (if approved):
Hard copies sent to Finance.
Impact of NOT Approving/Alternatives:
Without this software, we cannot process claims, send encounters, issue authorizations or any of the functions required by our contract with AHCCCS to manage the ALTCS program. Loss of ALTCS Program Contract would equate to $32M+ this FY.
To BOS Staff: Document Disposition/Follow-Up:
Detailed invoice will be provided to DD by 1/31/11 and will send to BOS staff prior to meeting
Fiscal Impact
- Fiscal Year:
- 2011
- One-time Fixed Costs? ($$$):
- $60,000
- Ongoing Costs? ($$$):
- $3,536.40
- County Match Required? ($$$):
- $0
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- $0
- Source of Funding?:
- SRF 508
Fiscal Impact & Funding Sources (if known):
Without this software, we cannot process claims, send encounters, issue authorizations or any of the functions required by our contract with AHCCCS to manage the ALTCS program. Loss of ALTCS Program Contract would equate to loss of $32M+ this FY.
Attachments
No file(s) attached.