Action 2.
Flood Control District Meeting
Community Development
- Meeting Date:
- 04/05/2011
- Title:
- Contract Award - Palominas Culvert Installation Project
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Dave Seward
TITLE
of PRESENTER:
of PRESENTER:
Procurement Director
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 11-23-HFP-04 for the Palominas Road Culvert Installation Project for Community Development to KE&G Construction, Inc. in the amount of $254,629.32.
Background:
IFB No. 11-23-HFP-04 was prepared and released on December 14, 2010. The bid was advertised in the San Pedro Valley News from December 22 - 29, 2010. Bid notices were mailed to 102 Contractor’s registered in the procurement database, and the bid was posted on the County procurement website. An on-site job walk/pre-bid meeting was held on January 11, 2011. Six bids were received by the IFB closing date and time of March 17, 2011, 4:00 p.m. A bid tabulation is attached.
The scope of this project is to provide all material, labor, and equipment required to construct a four (4) cell 10’ X 4’ reinforced concrete box culvert (RCBC) in accordance with the plans provided for in the solicitation. The Engineer’s estimate for this project was $401,000.
The scope of this project is to provide all material, labor, and equipment required to construct a four (4) cell 10’ X 4’ reinforced concrete box culvert (RCBC) in accordance with the plans provided for in the solicitation. The Engineer’s estimate for this project was $401,000.
Department's Next Steps (if approved):
Execute Contract
Obtain required bonds and certificates of insurance.
Issue Notice to Proceed.
Manage construction of project to include inspections and payment of invoices.
Obtain required bonds and certificates of insurance.
Issue Notice to Proceed.
Manage construction of project to include inspections and payment of invoices.
Impact of NOT Approving/Alternatives:
There is currently an existing flood hazard in this area. The purpose of this project is to reduce the flood hazard as it exists today. This is the second third phase of a planned four phase project to reduce flooding for residents and infrastructure in the Palominas area. The flood wall at Palominas Elementary School and the Palominas Channel are already constructed. This culvert project will protect Palominas Road and the traveling public. The impact of not approving would leave this area open as a continuing flood hazard.
To BOS Staff: Document Disposition/Follow-Up:
Contract signed by Contractor will be hand delivered to the Clerk of the Board
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
This project was approved in the FY 10/11 Flood Control District annual work plan and is fully funded in this year’s budget.