1.
Flood Control District Meeting
- Meeting Date:
- 03/11/2014
- Title:
- Palominas Recharge and Flood Control Project
- Submitted By:
- Terry Hudson, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Terry Hudson
TITLE
of PRESENTER:
of PRESENTER:
Senior Buyer
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 14-24-HFP-04 for the Palominas Recharge and Flood Control Project for the Community Development Highway and Floodplain Division to KE&G Construction, Inc. in the amount of $1,211,778.
Background:
The scope of this project is to provide all material, labor and equipment required to construct a storm water detention basin on the west side of Palominas Road and excavation work within the existing drainage channel on the east side of Palominas Road for recharge activity, located near mile post 0.18 north of Arizona Highway 92. The Engineer’s estimate for this project was $1,366,820.
IFB No. 14-24-HFP-04 was prepared and released on December 24, 2013. The bid was advertised in the Arizona Range News from January 1 through the 8th, 2014. Bid notices were e-mailed to 99 Contractor’s registered in the Public Procurement e-Procurement database and posted with four Arizona Contractor Associations. An on-site job walk/pre-bid meeting was held on January 15, 2014. Seven bids were received by the IFB closing date and time of February 12, 2014 at 4:00 p.m. Attached is a copy of the bid tabulation.
IFB No. 14-24-HFP-04 was prepared and released on December 24, 2013. The bid was advertised in the Arizona Range News from January 1 through the 8th, 2014. Bid notices were e-mailed to 99 Contractor’s registered in the Public Procurement e-Procurement database and posted with four Arizona Contractor Associations. An on-site job walk/pre-bid meeting was held on January 15, 2014. Seven bids were received by the IFB closing date and time of February 12, 2014 at 4:00 p.m. Attached is a copy of the bid tabulation.
Department's Next Steps (if approved):
Execute Contract.
Obtain and review required bonds and certificates of insurance.
Issue Notice to Proceed.
Manage construction of project to include inspections and payments of invoices.
Obtain and review required bonds and certificates of insurance.
Issue Notice to Proceed.
Manage construction of project to include inspections and payments of invoices.
Impact of NOT Approving/Alternatives:
There is currently an existing flood hazard in the area. The original purpose of the project was to reduce the flood hazard with a detention basin. Grant funding has allowed the scope to include construction and monitoring of recharge basins within the existing storm channel, east of Palominas Road. This is the final phase of a planned four phase project to reduce flooding for residents and infrastructure in the Palominas area. The impact of not approving would leave this area open as a continuing flood hazard.
To BOS Staff: Document Disposition/Follow-Up:
Contract signed by Contractor will be hand delivered to the Clerk of the Board.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
This project is funded in the Flood Control District fund line: 261-4110-421.900 and Walton Family Foundation fund line: 262-4100-421.000