Consent 5.
Regular Board of Supervisors Meeting
Fleet & Heavy Fleet
- Meeting Date:
- 01/04/2011
- Title:
- Invitation for Bid - Fleet Vehicles
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Local Mandate or Policy
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve the award of Invitation for Bids (IFB) No. 11-24-FMD-04 to Sand Chevrolet for the purchase of three vehicles for the Fleet Management Department in the amount of $71,186.12 plus applicable sales tax.
Background:
Background: IFB No. 11-24-FMD-04 was released on November 15, 2010. The bid was advertised in the Sierra Vista Herald November 17 – 24, 2010 and posted on the County website. Bid notices were mailed to 23 vendors. Eight bids were received prior to the bid closing date and time of December 18, 2010 at 4:00 p.m. A bid tabulation is attached which references Sand Chevrolet as the lowest responsive and responsible bidder meeting all the requirements of the bid.
Department's Next Steps (if approved):
Issue purchase order. Inspect vehicles upon delivery.
Impact of NOT Approving/Alternatives:
The impact of not approving would result in having to retain current vehicles that have reached their life cycle resulting in a significant increase in maintenance and repair costs.
To BOS Staff: Document Disposition/Follow-Up:
No contract signature required. Please note: This bid was released prior to the adoption of the local vendor preference policy, and as such, the local vendor preference policy which goes into effect on January 1, 2011 is not applicable to this bid.
Fiscal Impact
- Fiscal Year:
- 2011
- One-time Fixed Costs? ($$$):
- 71,186.12
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Fleet Management Department has budgeted sufficiently for this purchase in the FY 2010-11 budget.