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Public Hearings   8.
Regular Board of Supervisors Meeting
Community Development
Meeting Date:
10/27/2015
Amend the Policy and Procedure for the Public / Private Partnership Program for Cochise County road improvement.
Submitted By:
Terry Couchenour, Community Development
Department:
Community Development
Division:
Highway
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
1
NAME
of PRESENTER:
Karen C. Riggs
TITLE
of PRESENTER:
Director
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
N/A
Docket Number (If applicable):

Information

Agenda Item Text:

Adopt Resolution 15-25 to amend the policy and procedure for the Public / Private Partnership Program for Cochise County road improvement, as described therein.

Background:

The Public / Private Partnership Program, created in 1994, enables citizens to financially participate to have a road upgraded to a chipseal surface. The current program applies to maintained and non-maintained roads at different contribution rates. However, due to decreasing resources the County can no longer sustain this level of public participation. As a result of two work sessions, it was determined to retain a modified version of the program. An amended PPP Policy and Procedure is enclosed for your review and below is a summary of the revision. Changes for program sustainability: • Remove non-County maintained roads from the program • Increase Application Fee from $100 to $200 (to provide Brief Initial Analysis) • Add Board of Supervisor annual review to determine if a proposed PPP project should proceed based on available resources Other changes: • Define that substantial property owner support is a majority • Add that continued maintenance, after project completion, is based on available resources • Add 90 day time limit for applicant to respond to Brief Initial Analysis • Add that a project may be reduced in scope due to exceeding statute monetary limitation • Add that the Applicant may withdraw from the program if (1) a project is postponed to a subsequent BOS annual review, or (2) a project is reduced in scope due to exceeding statute monetary limitation

Department's Next Steps (if approved):

Upon recording of the resolution authorizing the program amendment, no further action needed. The department will process PPP requests pursuant to the amended criteria.

Impact of NOT Approving/Alternatives:

If the amendment is not approved, the program will remain in its current form, unsustainable.

To BOS Staff: Document Disposition/Follow-Up:

Please enter the resolution number on the policy and procedure in two (2) places. Please enter the adoption date on the policy and procedure in one (1) place. Please record the resolution with the policy and procedure attached as one (1) document. Please return a copy of the recorded documents to H&F, attn: Rorri Perez.

Fiscal Impact

Fiscal Year:
N/A
One-time Fixed Costs? ($$$):
N/A
Ongoing Costs? ($$$):
N/A
County Match Required? ($$$):
N/A
A-87 Overhead Amt? (Co. Cost Allocation $$$):
N/A
Source of Funding?:
N/A

Fiscal Impact & Funding Sources (if known):

N/A, no fiscal impact

Attachments