Consent 6.
Regular Board of Supervisors Meeting
Finance
- Meeting Date:
- 05/24/2016
- Title:
- Warrant over 1 year old not cashed - Fund 211
- Submitted By:
- Arlethe Rios, Board of Supervisors
- Department:
- Finance
Presentation:
No A/V Presentation
Recommendation:
Document Signatures:
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
NAME
of PRESENTER:
of PRESENTER:
n/a
TITLE
of PRESENTER:
of PRESENTER:
n/a
Mandated Function?:
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Information
Agenda Item Text:
Approve payment of Warrant #87710 dated March 5, 2015 to the Howard G. Buffet Foundation in the amount of $730.19 that was not received by the payee before the expiration date.
Background:
Attached a copy of Warrant #87710 dated 03/05/2015 and backup that was never received by The Howard G Buffett Foundation for $730.19. This warrant was to return unused grant funds to the foundation. This was discovered last week on the Treasurer’s outstanding warrants report. Due to shortage of staff in February and March, Finance failed to send a letter and affidavit to the vendor to replace the check before the year deadline. A.R.S Statute 11-644 B states that a claim for the amount of the warrant can be presented to the board of supervisors and they can approve it to be paid. Please let me know what I need to do to present to the BOS.
Department's Next Steps (if approved):
Send new check to the Foundation.
Impact of NOT Approving/Alternatives:
The Foundation will not receive funds.
To BOS Staff: Document Disposition/Follow-Up:
Send Carol Schneider and email letting her know if the item was approved.