Consent 1.
Regular Board of Supervisors Meeting
Board of Supervisors
- Meeting Date:
- 09/13/2016
- Title:
- Ratify FAA Grant Offer for Cochise County Airport
- Submitted By:
- Lisa Marra, Board of Supervisors
- Department:
- Board of Supervisors
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
Lisa M. Marra
TITLE
of PRESENTER:
of PRESENTER:
Community Relations Administrator
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
You will use this Agenda Item template if your item involves a Grant (whether a new or renewal grant). You also must attach the Grant Approval Form to the item before Finance will approve it. Select the SPECIAL LINKS on your left-hand menu and Click on "Grant Approval Form". Then complete the form, save it and attach it to your item (on the Attachments tab).
Information
Agenda Item Text:
Ratify the signature of Chairman Searle and approve Airport Improvement Plan Grant Offer #3-04-0049-005-2016 from the Federal Aviation Administration (FAA) in the amount of $270,258 with a local match share of $13,267.40 for Taxiway A Edge Lighting, Windcone Relocation, Segmented Circle, Rotating Beacon, and install Guidance Signs at the Cochise County Airport in Willcox, AZ
Background:
The FAA required an expedited return of this grant agreement due to their funding cycle. That short time frame did not allow for this item to be placed on the agenda prior to deadline of return of the executed contract, 9/2/16. Failure to return the grant acceptance by their deadline would have resulted in loss of project funds.
This project has been listed in the five-year Airport Capital Improvement Plan (ACIP) since 2011. The County submitted a project application to the Federal Aviation Administration (FAA) in December 2015 for this project. Under the ACIP program, the County and the Arizona Dept. of Transportation (ADOT) each provide approximately 5% in match.
The Procurement Department has secured an acceptable bid for the construction and engineering services. FAA and ADOT have approved these contract awards for the engineering and construction work and the contracts will be brought before the Board for approval due to the dollar amount of the contracts.
The Arizona Dept of Transportation Aeronautics Division (ADOT) will also issue a grant to match the County share in the amount of $13,266.60. A separate grant agreement will be issued by them when this FAA grant is approved. This project does allow up to approximately $5000 administration or overhead costs to be reimbursed against the grant.
This project has been listed in the five-year Airport Capital Improvement Plan (ACIP) since 2011. The County submitted a project application to the Federal Aviation Administration (FAA) in December 2015 for this project. Under the ACIP program, the County and the Arizona Dept. of Transportation (ADOT) each provide approximately 5% in match.
The Procurement Department has secured an acceptable bid for the construction and engineering services. FAA and ADOT have approved these contract awards for the engineering and construction work and the contracts will be brought before the Board for approval due to the dollar amount of the contracts.
The Arizona Dept of Transportation Aeronautics Division (ADOT) will also issue a grant to match the County share in the amount of $13,266.60. A separate grant agreement will be issued by them when this FAA grant is approved. This project does allow up to approximately $5000 administration or overhead costs to be reimbursed against the grant.
Department's Next Steps (if approved):
3 original copies have been executed and one returned to FAA, one to ADOT. One fully executed contract will be returned to the Clerk of the Board.
ADOT will issue a separate grant agreement for the share of the match and that item will be placed on a future agenda.
Execute contracts for construction work with Procurement, complete the construction work, oversee the project, submit invoices for payment and reimbursement, and maintain the grant file.
ADOT will issue a separate grant agreement for the share of the match and that item will be placed on a future agenda.
Execute contracts for construction work with Procurement, complete the construction work, oversee the project, submit invoices for payment and reimbursement, and maintain the grant file.
Impact of NOT Approving/Alternatives:
If this item is not ratified and the Grant Agreement is not approved, the County will lose Federal and State approved funding on the airport project in the amount of $283,525.
To BOS Staff: Document Disposition/Follow-Up:
N/A
Fiscal Impact
- Fiscal Year:
- 2017
- One-time Fixed Costs? ($$$):
- 0
- Ongoing Costs? ($$$):
- 0
- County Match Required? ($$$):
- 13,267.40
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- 0
- Source of Funding?:
- 1/2 sales tax
Fiscal Impact & Funding Sources (if known):
Federal $270,258
State match $13,266.60
County match $13,267.40 - source 1/2 sales tax
State match $13,266.60
County match $13,267.40 - source 1/2 sales tax