Consent 5.
Regular Board of Supervisors Meeting
Elections
- Meeting Date:
- 06/12/2018
- Title:
- Approve Sale of Elections Department OPEX Letter Opener to Yavapai County
- Submitted By:
- Brandon Morrison, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
Brandon Morrison
TITLE
of PRESENTER:
of PRESENTER:
Contracts Administrator
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the sale of the Elections Department OPEX letter opener equipment to Yavapai County for $1,800 in accordance with Cochise County Capital Asset Policy, section 9.3.5.
Background:
The Procurement Department, on behalf of the Elections Department, purchased the used OPEX Letter Opener (Model 51) in December of 2011 using Help America Vote Act (HAVA) grant funds. The Model 51 was purchased for a Price of $14,500.00 and has been maintained on a yearly basis, costing the Elections Department $2,465.00 annually. Yavapai County has expressed that they wish to purchase the Model 51 for $1,800.00. This would save the Elections Department $2,465.00 annually and bring $1,800.00 to the General budget. According to the original grant approval document, there is no provision preventing us from selling the equipment when it has passed its useful life.
Department's Next Steps (if approved):
Sell the OPEX Model 51 to Yavapai County for $1,800.00 payable by check.
Impact of NOT Approving/Alternatives:
Continue paying $2,465.00 for annual maintenance and not gain a one-time $1,800.00.
To BOS Staff: Document Disposition/Follow-Up:
N/A