Action 3.
Library District Meeting
Library
- Meeting Date:
- 07/10/2018
- Title:
- Approve agreement for Elfrida Library
- Submitted By:
- Amadee Ricketts, Library
- Department:
- Library
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
Amadee Ricketts
TITLE
of PRESENTER:
of PRESENTER:
Library Director
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve a License Agreement with the Elfrida Citizens Alliance for the use of their building at 10552 N. Hwy. 191, Elfrida, as a branch library of the Cochise County Library District, costing approximately $1,400 annually, effective immediately.
Background:
The existing agreement for the Elfrida Library was approved by the Board of Supervisors in November 2006, and the other party to the agreement was the Valley Recreation Council. The Valley Recreation Council has since dissolved, and the Elfrida Citizens Alliance now owns the building where the library is housed.
Along with updating the agreement to reflect the current status of the library building, the new agreement assigns responsibility for paying the electric bill for the building to the Library District. This will cost approximately $1400 annually, and will help make library operations sustainable by reducing the cost of the partnership for the nonprofit Elfrida Citizens Alliance. The Library District's tentative budget for 2018/19 includes funds to cover this change.
Along with updating the agreement to reflect the current status of the library building, the new agreement assigns responsibility for paying the electric bill for the building to the Library District. This will cost approximately $1400 annually, and will help make library operations sustainable by reducing the cost of the partnership for the nonprofit Elfrida Citizens Alliance. The Library District's tentative budget for 2018/19 includes funds to cover this change.
Department's Next Steps (if approved):
If the updated agreement is approved, the Library District will assume responsibility for the electric bill for the Elfrida Library building at 10552 N. Hwy. 191 in Elfrida.
Impact of NOT Approving/Alternatives:
If the agreement is not approved, the Library District will not have an up-to-date agreement for the Elfrida Library, and the Elfrida Citizens Alliance will have difficulty covering the electric bill for the library building.
To BOS Staff: Document Disposition/Follow-Up:
Please send one signed copy to the Cochise County Library District, and one signed original to the Elfrida Citizens Alliance (Jeanne V. Shaw, Executive Director, Elfrida Citizens Alliance, Inc., PO Box 172, Elfrida, AZ 85610).
Fiscal Impact
- Fiscal Year:
- 2018-2019
- One-time Fixed Costs? ($$$):
- 1400
- Ongoing Costs? ($$$):
- 0
- County Match Required? ($$$):
- no
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- 0
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
This would ordinarily fall under 171-8000-9 427.100 (Electricity), but that is not a budget line the Library District has used in the past. If this agreement is approved, the department will request a budget transfer from 171-8000-9 411.000 (Office Supplies) to cover the cost. In planning for future budget cycles, we will make funds available under 171-8000-9 427.100 (Electricity).