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Action 5.

Regular Board of Supervisors Meeting

Fleet & Heavy Fleet

Meeting Date:: 10/09/2018
Title:: Approve contract award for the purchase of a Moffett MX8 Forklift from Hiab USA Incorporated, located in Phoenix, Arizona in the amount of $56,304.00.
Submitted By:: Brandon Morrison, Procurement
Department:: Procurement

Presentation:

No A/V Presentation

Recommendation:

Approve

Document Signatures:

BOS Signature Required

# of ORIGINALS
Submitted for Signature:

NAME
of PRESENTER:

Ruben Miranda

TITLE
of PRESENTER:

Internal Services Administrator

Mandated Function?:

Not Mandated

Source of Mandate
or Basis for Support?:

Docket Number (If applicable):

Information

Agenda Item Text:

Approve contract award for the purchase of a Moffett MX8 Forklift from Hiab USA Incorporated, located in Phoenix, Arizona in the amount of $56,304.

Background:

Invitation for Bid (IFB) 19-08-FLT-01 was listed on Bonfire Procurement Portal in accordance with A.R.S. §41-2533. Hiab USA was the sole vendor that submitted a bid in the amount of $56,304.00. The trailer (Line Item 02) has been stricken from the solicitation in accordance with Cochise County Procurement Policy, section 7.9.4, which exceeds the current budgetary constraints.

As Hiab met all the specifications of the forklift as set forth by the Fleet Management Department, Hiab was evaluated as the most responsive bidder. Additionally, in accordance with Cochise County Procurement Policy, section 7.10.1, the price has been considered fair and reasonable based upon a previous quote received and includes a variance of only $87.30.

Department's Next Steps (if approved):

Award contract to Hiab USA. Monitor contract performance for delivery of forklift.

Impact of NOT Approving/Alternatives:

Fleet Management would not purchase the forklift that is needed for them to increase capabilities and revenue for their Department.

To BOS Staff: Document Disposition/Follow-Up:

Please route 2 signed copies of Offer Acceptance Award Letter to Procurement Department, attention: Brandon Morrison.

Fiscal Impact

Fiscal Year:: 2019
One-time Fixed Costs? ($$$):: $$
Ongoing Costs? ($$$):
County Match Required? ($$$):
A-87 Overhead Amt? (Co. Cost Allocation $$$):
Source of Funding?:

Fiscal Impact & Funding Sources (if known):

Solid Waste Department would be able to load and transport cardboard bales and bulky materials for the landfill, which would increase revenue for the Department.

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