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Action   15.
Regular Board of Supervisors Meeting - 10:00 am
Facilities
Meeting Date:
09/02/2025
Approve Contract 25-29-ITD-01 with PrevenTronics for Access Control System-DSX Maintenance Services
Submitted By:
Anne Coppola, Procurement
Department:
Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
1
NAME
of PRESENTER:
Alan Gordon
TITLE
of PRESENTER:
Information Technology Director
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
Docket Number (If applicable):

Information

Agenda Item Text:

Approve Contract 25-29 ITD-01 with Pre-venTronics for DSX Access Control System for the new Facilities Building, in the amount of $15,660.10 with countywide maintenance of all systems as needed, for a five-year term with an option of five additional years.

Background:

The current contract for the access control system was reaching its five-year end and the service needed to be put out for public bid again. The Information Technology Department worked with Procurement in issuing a scope of work for the formal bidding process.  The Procurement Department issued Request for Proposal 25-29-ITD-01 on May 7, 2025. The County requested pricing to add access control to the new facilities building. That allowed the County to see the pricing to add new door access when needed.  All interested vendors were invited to a pre-bid site visit on May 19, 2025.  All proposals were due on June 12, 2025.  One vendor, Pre-venTronics, submitted a proposal.  The proposal was evaluated and determined to be fair and reasonable and the vendor capable of completing the work requested.
 

Department's Next Steps (if approved):

Issue Contract and Purchase Order to Pre-venTronics and begin scheduling the work.
 

Impact of NOT Approving/Alternatives:

The new facilities building will not have access control installed and the DSX maintenance system will not be maintained.
 

To BOS Staff: Document Disposition/Follow-Up:

Please sign 25-29-ITD-01 Offer Acceptance Award Letter.  Please email one (1) copy to Anne Coppola in Procurement.
 

Fiscal Impact

Attachments