Action 3.
Jail District Board of Directors Meeting - 10:00 am
County Sheriff
- Meeting Date:
- 10/07/2025
- Title:
- Approve Contract 24-02-SHF-01, Inmate Voice, Video, and Tablet Communication System and Service
- Submitted By:
- Anne Coppola, Procurement
- Department:
- County Sheriff
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
1
NAME
of PRESENTER:
of PRESENTER:
Kenneth Bradshaw
TITLE
of PRESENTER:
of PRESENTER:
Commander
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Agenda Item Text:
Approve Contract 24-02-SHF-01, with Combined Public Communications for Inmate Voice, Video, and Tablet Communication System and Service for Cochise County Jail Locations.
Background:
The current communication system is outdated. Jail Commander Kenneth Bradshaw worked with Procurement in releasing Request for Proposal, 24-02-SHF-01, Inmate Voice, Video, and Tablet Communication system for public solicitation. A site visit was held for any interested vendors. Seven vendors submitted proposals. The jail staff evaluated all proposals and determined that Combined Public Communications offered the best product for the jail. Information Technology Director Alan Gordon also reviewed the selected proposal to ensure that the system would work with the jail information technology infrastructure.
There is no cost of implementing the system as the users of the system have to pay for the services. Therefore, those payments offset the cost of implementing the new system.
There is no cost of implementing the system as the users of the system have to pay for the services. Therefore, those payments offset the cost of implementing the new system.
Department's Next Steps (if approved):
Issue Purchase order to Combined Public Communications. and begin working with them on installing and implementing their system.
Impact of NOT Approving/Alternatives:
There would be no communication system in the jail. Jail inmates would have no way of communicating with family, legal counsel or have any other pertinent communication with anyone outside of the jail.
Jail inmates have a fundamental right to communicate with the outside world.
Jail inmates have a fundamental right to communicate with the outside world.
To BOS Staff: Document Disposition/Follow-Up:
Please sign Offer Acceptance Award Letter and send to: Anne Coppola in Procurement
Fiscal Impact
Attachments
- Scope of Work
- Guidelines and Requirements of System
- Request for Proposal
- Combined Public Communications Proposal
- Combined Public Communications Past Performance and References
- Evaluation Scoring Summary
- Atty Office Signed Acceptance Award Letter