.png)
- Meeting Date:
- 03/13/2025
REQUESTED ACTION:
WHAT THIS ACTION ACCOMPLISHES:
This provides the budget authority for MTECC Capital Project Fund for the Project 4334293 – Pembroke Pines Mobility Hub, to increase the Design Consultant budget by $181,636.00 to total $410,000.00, which will provide adequate budget authority for the fixed price. The Project Contingency budget is reduced by $181,636.00.
SUMMARY EXPLANATION/BACKGROUND:
The Annual Budget provides the authority for MTECC’s activities in delivering projects on behalf of MTECC members.
Coconut Creek Lyons Road Project
The amended budget makes the following adjustments:
· Increases the Design Consultant on Project B-23-CP-FL-0383 by $75,416.82, from the Approved Budget of $330,564.00 to $405,980.82
· Decreases the Contingency on Project B-23-CP-FL-0383 by $75,416.82, from the Approved Budget of $228.726.00 to $153,359.18
The MTECC Team submitted the Project scope of services to the five design consultant teams in the design engineering services (DES) library. All five DES firms proposed. A team of experts from the City of Coconut Creek reviewed and ranked the proposals. The MTECC Executive Director reviewed and accepted the ranking. The MTECC Contracting Officer requested a fee proposal from the top ranked DES firm, Marlin Engineering.
A team of MTECC and City of Coconut Creek experts negotiated the proposed staffing, staff hours and overall fee with the top ranked proposer, Marlin Engineering. This final
fee was broken into a Fixed Fee of $313,041.74, and optional services of $92,939.08. The City and MTECC in discussions with Marlin Engineering determined there were service areas such as landscape architectural, utility location, and related items that will be needed, but the extent and timing of those services will not be known until the design services are more advanced. The optional services are identified as site work and the number of sites will be identified and this will define the final amount to be allocated under the optional services. The MTECC and City Team will have to agree on these prior to any funds be allocated from optional services. Any funds not required will be reallocated upon completion of the Design Consultant phase of the project to the construction phase of the Project.
Pembroke Pines Mobility Hub
The amended budget makes the following adjustments:
· Increases the Design Consultant on Project 4334293 – Pembroke Pines Mobility Hub by $181,636.00, from the Approved Budget of $228,364.00 to $410,000.00
· Decreases the Contingency on Project 4334293 – Pembroke Pines Mobility Hub by $181,636.00, from the Approved Budget of $337,053.00 to $155,417.00
The MTECC Team submitted the Project scope of services to the five design consultant teams in the design engineering services (DES) library. All five DES firms proposed. A team of experts from the City of Pembroke Pines reviewed and ranked the proposals. The MTECC Executive Director reviewed and accepted the ranking. The MTECC Contracting Officer requested a fee proposal from the top-ranked DES firm, CTS Engineering.
A team of MTECC and City of Pembroke Pines experts negotiated the proposed staffing, staff hours and overall fee with the top ranked proposer, CTS Engineering. This final fee for the fixed fee is not to exceed $410,000.00. Any funds not required will be reallocated upon completion of the Design Consultant phase of the project to the construction phase of the Project. The negotiations were completed March 6, 2025.
The key amended line items are highlighted in yellow highlights in the attached Exhibit A on pages 6 and 9.