Approval of Amendment 3 to the Approved MTECC General Fund Budget and Capital Project Fund Budget for fiscal year 2024-25.

This provides the budget authority for MTECC Capital Project Fund for Project 4334282, City of Fort Lauderdale SE 17^th Street Mobility Hub, to provide budget for the Design Services Consultant.  This also makes adjustments for MTECC Capital Project Fund for Project 4334293, City of Pembroke Pines to add additional Federal grant funds (see action item that amends the Project Tri-Party Agreement and allocates budget to better match up to Federal grant line items and to reflect the advance from the City that pays the Project administrative fee and reimburse prior advance form the General Fund.
 

The Annual Budget provides the authority for MTECC’s activities in delivering projects on behalf of MTECC members.
General Fund

• City of Pembroke Pines advanced funds which provides a one-time administrative fee of $35,000 for revenues and repayment of the $25,000 advance made from the General Fund in fiscal year 2023-34, when Project 4334293 was first initiated.

Capital Projects Fund

• City of Fort Lauderdale Project 4334282 – SE 17^th Street Mobility Hub:
  • Increase the Design Services budget to $800,000 to facilitate the completion of the negotiations of the design services consultant work order for the Project.
  • Separate and increase the budget for Program Management into Program Management – Design with a decrease to total $240,000 and Program Management – Construction for a total of $90,000.
  • These overall changes decrease the Project contingency to $1,155,266.
• Project 4334293 – City of Pembroke Pines Mobility Hub:
  • Increase the Project Budget by $247,752 for additional FTA grant funds added through Amendment 1 to the Project Tri-Party Agreement.  This increases grant revenues and increases the overall project budget.
    • Separate and increase the budget for Program Management into Program Management – Design with an increase to total $148,914 and Program Management – Construction for a total of $80,000.
    • These overall changes decrease the Project contingency to $9,050.

 
The MTECC Team submitted the Project scope of services to the five design consultant teams in the design engineering services (DES) library for the City of Fort Lauderdale SE 17^th Street Mobility Hub.Four of five DES firms proposed.A team of experts from the City of Fort Lauderdale reviewed and ranked the proposals.The MTECC Executive Director reviewed and accepted the ranking.The MTECC Contracting Officer requested a fee proposal from the top ranked DES firm, CHA Solutions.
 
A team of MTECC and City of Fort Lauderdale negotiated the proposed staffing, staff hours and overall fee with the top ranked proposer, CHA Solutions.This final fee is expected to be a fixed fee under $800,000.The City and MTECC in discussions with CHA Solutions determined there were service areas such as a possible three new streetlight signal systems (if additional funding if provided by the County) and related items that may be needed, but the extent and timing of those services will not be known until discussions with the County are more advanced.The optional services are identified as site work and the number of sites will be identified and this will define the final amount to be allocated under the optional services and budget amended later for this if needed.
 
The key amended line items are highlighted in yellow highlights in the attached Exhibit A on pages 6, 7, 8 and 9.
 

Recommend approval of Amendment 3 to the Approved MTECC General Fund Budget and Capital Project Fund Budget for fiscal year 2024-25.
 

If you have any questions about this item, please contact Lowell Clary at (850) 212-7771 and claryl@mteccfl.org.