Action Item 3.
Broward Metropolitan Planning Organization
- Meeting Date:
- 05/12/2022
REQUESTED ACTION:
MOTION TO:
A. APPROVE the MPO's Fiscal Year (FY) 2022/23 - FY 2023/24 Unified Planning Work Program (UPWP)/Budget for Submittal to Funding Agencies for Approval
B. AUTHORIZE the MPO Chair, Executive Director, and/or General Counsel to Execute Documents, Including, but Not Limited to, Joint Participation Agreements and Amendments to Agreements, UPWP Documentation and/or Other Documents Necessary to Address Changes and Receive Funding for the Broward MPO's Approved FY 2022/23 - FY 2023/24 UPWP
C. APPROVE the Merit Increase Policy for MPO Staff for the Two Fiscal Years of the UPWP (July 1, 2022 to June 30, 2024) in Which a Maximum of 3% Merit Increase and Maximum of 3% Cost-of-Living Adjustment (COLA) May Be Applied to a Staff Member’s Base Salary
A. APPROVE the MPO's Fiscal Year (FY) 2022/23 - FY 2023/24 Unified Planning Work Program (UPWP)/Budget for Submittal to Funding Agencies for Approval
B. AUTHORIZE the MPO Chair, Executive Director, and/or General Counsel to Execute Documents, Including, but Not Limited to, Joint Participation Agreements and Amendments to Agreements, UPWP Documentation and/or Other Documents Necessary to Address Changes and Receive Funding for the Broward MPO's Approved FY 2022/23 - FY 2023/24 UPWP
C. APPROVE the Merit Increase Policy for MPO Staff for the Two Fiscal Years of the UPWP (July 1, 2022 to June 30, 2024) in Which a Maximum of 3% Merit Increase and Maximum of 3% Cost-of-Living Adjustment (COLA) May Be Applied to a Staff Member’s Base Salary
WHAT THIS ACTION ACCOMPLISHES:
A. This action will approve the MPO's Final UPWP/Budget for the next two years (July 1, 2022 - June 30, 2024). Approval of this item will allow the MPO to continue its planning and operations functions and to receive Federal and State funding to reimburse the planning activities and expenditures detailed in the UPWP. The UPWP must be submitted to funding agencies by May 15, 2022 in order to be effective by July 1, 2022.
B. This authorization will allow the MPO Chair, Executive Director, and/or General Counsel to execute amendments to the UPWP or other documents to ensure continuous funding for the MPO's approved UPWP. This authorization does not extend to other agreements or documents unrelated to the UPWP.
C. This action will continue to cap the amount of merit increase applied to base salaries at 3% and adds an additional COLA of 3% for the next two fiscal years (as budgeted for in the UPWP).
B. This authorization will allow the MPO Chair, Executive Director, and/or General Counsel to execute amendments to the UPWP or other documents to ensure continuous funding for the MPO's approved UPWP. This authorization does not extend to other agreements or documents unrelated to the UPWP.
C. This action will continue to cap the amount of merit increase applied to base salaries at 3% and adds an additional COLA of 3% for the next two fiscal years (as budgeted for in the UPWP).
SUMMARY EXPLANATION/BACKGROUND:
The MPO's UPWP/Budget is a statement of work identifying the planning priorities and activities to be carried out within a metropolitan planning area. The FY 2022/23 - FY 2023/24 UPWP covers two years starting on July 1, 2022 and ending on June 30, 2024. In addition to the Transportation Improvement Program and the Metropolitan Transportation Plan, the UPWP is required to maintain MPO Federal and State certification.
As an outline of staff activities and efforts, the UPWP serves as a two-year annual budget of time and funding requirements. All MPO functions are summarized into eight major UPWP Tasks. Each Task identifies the required activities, the associated work products and the previous major accomplishments. In addition, financial participation by funding agencies and the responsible agencies for completing each Task are identified. Further, the UPWP documents Federal, State, and local participation in the continuing, comprehensive and cooperative transportation planning process. This process includes the wider region, reflecting the MPO's broader responsibilities as one of three MPOs designated for a single urbanized area known as the Miami Urbanized Area.
A. In January 2022, MPO staff requested input regarding activities, subjects, and/or planning studies for consideration in the upcoming UPWP. With this input, the Draft FY 2022/22 - FY 2023/24 UPWP was developed in accordance with Federal and State guidance. The Draft UPWP was then presented to the Technical Advisory Committee (TAC) and Citizens' Advisory Committee (CAC) on February 23, 2022, and the MPO Board on March 10, 2022. The Draft UPWP was then submitted to the Florida Department of Transportation, the Federal Highway Administration and the Federal Transit Administration for review and comment. Comments (due April 15, 2022) from these agencies are addressed in the Final UPWP. Appendix B of the Final UPWP contains comments from the review agencies and responses from the MPO on how they were addressed. Budget figures in the Final UPWP have been revised from the Draft UPWP based on the comments received, revised budget allocations provided by Federal and State agencies, and updated expenditures from this current fiscal year impacting carry-over figures for the upcoming Final UPWP under consideration. Some incremental new funding associated with the recently passed Federal Transportation law (i.e., IILA/BIL) is still under review by FDOT and is not yet available.
The Final FY 2022/23 - FY 2023/24 UPWP is available for review at http://browardmpo.org/index.php/core-products/budget-upwp. Once approved by the MPO, the Final UPWP will be submitted once again to funding agencies for final approval. The deadline to submit the Final UPWP to funding agencies is May 15, 2022. Federal and State approval of the Final UPWP is expected by June 30, 2022.
B. The UPWP and its budget are approved by the MPO Board every two years in May. Throughout the UPWP cycle, agreements, amendments to agreements, and changes to the UPWP or other documents are necessary to ensure the continuity of funding for the approved UPWP. These changes are sometimes unpredictable and can occur frequently, with little lead time. Consequently, MPO staff is requesting authorization for the Chair, Executive Director, and General Counsel to execute documents, including, but not limited to, Joint Participation Agreements and amendments to agreements, UPWP Documentation and/or other documents, so that staff may quickly respond and ensure continuous UPWP funding. As customary, the MPO Board will be notified of such actions on the next available MPO Board meeting agenda.
C. The two-year UPWP/Budget anticipates a 6% increase in salaries and fringe for staff in FY 2022/23 and beyond. Of the 6%, a maximum merit increase of 3% can be applied to a staff member's base salary depending on performance, with an additional 3% COLA being added in response to rising inflation and a competitive job market. Bonuses will no longer be considered for MPO employees.
At the upcoming meeting, staff will provide a brief update on the UPWP and related items above, and will address any questions or comments.
As an outline of staff activities and efforts, the UPWP serves as a two-year annual budget of time and funding requirements. All MPO functions are summarized into eight major UPWP Tasks. Each Task identifies the required activities, the associated work products and the previous major accomplishments. In addition, financial participation by funding agencies and the responsible agencies for completing each Task are identified. Further, the UPWP documents Federal, State, and local participation in the continuing, comprehensive and cooperative transportation planning process. This process includes the wider region, reflecting the MPO's broader responsibilities as one of three MPOs designated for a single urbanized area known as the Miami Urbanized Area.
A. In January 2022, MPO staff requested input regarding activities, subjects, and/or planning studies for consideration in the upcoming UPWP. With this input, the Draft FY 2022/22 - FY 2023/24 UPWP was developed in accordance with Federal and State guidance. The Draft UPWP was then presented to the Technical Advisory Committee (TAC) and Citizens' Advisory Committee (CAC) on February 23, 2022, and the MPO Board on March 10, 2022. The Draft UPWP was then submitted to the Florida Department of Transportation, the Federal Highway Administration and the Federal Transit Administration for review and comment. Comments (due April 15, 2022) from these agencies are addressed in the Final UPWP. Appendix B of the Final UPWP contains comments from the review agencies and responses from the MPO on how they were addressed. Budget figures in the Final UPWP have been revised from the Draft UPWP based on the comments received, revised budget allocations provided by Federal and State agencies, and updated expenditures from this current fiscal year impacting carry-over figures for the upcoming Final UPWP under consideration. Some incremental new funding associated with the recently passed Federal Transportation law (i.e., IILA/BIL) is still under review by FDOT and is not yet available.
The Final FY 2022/23 - FY 2023/24 UPWP is available for review at http://browardmpo.org/index.php/core-products/budget-upwp. Once approved by the MPO, the Final UPWP will be submitted once again to funding agencies for final approval. The deadline to submit the Final UPWP to funding agencies is May 15, 2022. Federal and State approval of the Final UPWP is expected by June 30, 2022.
B. The UPWP and its budget are approved by the MPO Board every two years in May. Throughout the UPWP cycle, agreements, amendments to agreements, and changes to the UPWP or other documents are necessary to ensure the continuity of funding for the approved UPWP. These changes are sometimes unpredictable and can occur frequently, with little lead time. Consequently, MPO staff is requesting authorization for the Chair, Executive Director, and General Counsel to execute documents, including, but not limited to, Joint Participation Agreements and amendments to agreements, UPWP Documentation and/or other documents, so that staff may quickly respond and ensure continuous UPWP funding. As customary, the MPO Board will be notified of such actions on the next available MPO Board meeting agenda.
C. The two-year UPWP/Budget anticipates a 6% increase in salaries and fringe for staff in FY 2022/23 and beyond. Of the 6%, a maximum merit increase of 3% can be applied to a staff member's base salary depending on performance, with an additional 3% COLA being added in response to rising inflation and a competitive job market. Bonuses will no longer be considered for MPO employees.
At the upcoming meeting, staff will provide a brief update on the UPWP and related items above, and will address any questions or comments.
COMMITTEE RECOMMENDATION(S):
The TAC recommends approval of the MPO's Final UPWP/Budget. The CAC did not have a quorum and was not able to take an official vote, but of the Members present, the consensus was for approval of the MPO's Final UPWP/Budget.
MPO STAFF RECOMMENDATION(S):
MPO staff recommends approval of the MPO's Final UPWP/Budget, the associated authorization, and the staff merit increase policy budgeted for in the UPWP.
ADDITIONAL INFORMATION/PREPARER:
If you have any questions about this item, please contact Bryan Caletka at (954) 876-0070 or caletkab@browardmpo.org.