MOTION TO APPROVE a Resolution approving the following Agreements for General Design and Engineering Services (DES), for a base term of three (3) years with MTECC’s sole option to extend for two (2) additional one-year option periods, in the amount not to exceed five million dollars ($5 million) for each Agreement over the full five-year term:

 A) Motion to Approve Agreement No. 23-02 (A) between MTECC and CHA Consulting, Inc.
 B) Motion to Approve Agreement No. 23-02 (B) between MTECC and CTS Engineering, Inc. 
 C) Motion to Approve Agreement No. 23-02 ( C) between MTECC and Kimley-Horn and Associates, Inc. 
 D) Motion to Approve Agreement No. 23-02 (D) between MTECC and Marlin Engineering, Inc.
 E) Motion to Approve Agreement No. 23-02 ( E) between MTECC and Stanley Consulting Inc.

 
 

 

 
 

This action provides the General Design and Engineering Services (DES) pool/library of DES firms that will be under contract and available to provide design and engineering services for future MTECC design project phases at the request of MTECC members.

The procurement process and documents were prepared in coordination with FDOT to ensure the process and firms are qualified to deliver design and engineering services on FDOT LAP projects.  Based on this action, MTECC staff will secure DES firm fee packages and finalize DES firm contracts over the next few weeks.  No funds will be authorized until a project specific task order has been secured and the Project Budget approved by the MTECC Board as further discussed below.

When a design project phase is identified by a MTECC member and a request made for MTECC services the MTECC team will partner with the MTECC member and grant funding partner to finalize the design scope of services.  A draft design project scope of services will be provided to the pool of DES firms early to allow the firms to review this ahead of the formal process below..  We anticipate the time below to take about eight to ten weeks to have a DES firm on board for a design project phase that includes:

1. MTECC provides the official project scope of services/mini RFQ to the DES pool of firms,
2. DES firms respond with a proposal on the scope of services,
3. Evaluation/ranking of the most qualified firms (MTECC and the MTECC member)
4. Top rank DES firm provides scope of services hours and fee proposal,
5. Negotiate/finalize the DES scope, hours and fee,
6. Prepare draft DES firm design project task order.

 The overall Project Budget will be finalized including the DES firm design project task order and presented to the MTECC Board for approval.  This will also include a Project Agreement with the applicable MTECC member and the grant funding agreement that supports funding for the design project phase.
 
This Board action helps to ensure the design project phases move timely and meets all grant requirements.
 

On May 12, 2023, MTECC advertised Request for Qualifications (RFQ) No. 23-02 for General Design and Engineering Services. The advertisement was for the award of multiple indefinite delivery/indefinite quantity (IDIQ) task work order based agreements, with a base term of three years with MTECC’s sole option to extend the agreements for two additional one-year periods, with a not to exceed amount of five million dollars per agreement over the full five year term.

On June 14, 2023, MTECC received five (5) Proposals from CHA Consulting, Inc.; CTS Engineering, Inc.; Kimley-Horn and Associates, Inc.; Marlin Engineering, Inc.; and Stanley Consultants Inc.

On June 22, 2023, the Evaluation Selection Committee (ESC), comprised of staff members from the cities of Deerfield Beach, Hallandale Beach, Hollywood, Plantation and Pembroke Pines, met publicly to discuss and evaluate the Proposals received. The ESC recommended that all five Proposals were qualified to be shortlisted for Oral Presentations.

On June 29, 2023, the five Proposers gave Oral Presentations and responded to questions from the ESC. Later that afternoon, the ESC reconvened in a public meeting to discuss and finalize their scoring of the Proposals.
Based on the final scoring and ranking results, the Evaluation/Selection Committee recommends award to (in alphabetical order) CHA Consulting, Inc., CTS Engineering, Inc, Kimley-Horn and Associates, Inc., Marlin Engineering, Inc. and Stanley Consultants Inc.

MTECC staff recommends acceptance of the ESC’s recommendation of award and for the MTECC Board to approve Agreements for General Design and Engineering Services with CHA Consulting, Inc., CTS Engineering, Inc, Kimley-Horn and Associates, Inc., Marlin Engineering, Inc. and Stanley Consultants Inc.

If you have any questions about this item, please contact Lowell Clary at (850) 212-7772 or lowell.clary@claryconsulting.com or Chris Bross at (954) 876-0064 or brossc@browardmpo.org.