Action Items 4.
Executive Committee
- Meeting Date:
- 10/30/2025
REQUESTED ACTION:
MOTION TO AUTHORIZE the Broward MPO Executive Director to Execute a Purchase Order Between the Broward MPO and Broward County Convention Center for Food & Beverage Services for the 2026 Safe Roads Summit in an Amount Not to Exceed $201,386.60
WHAT THIS ACTION ACCOMPLISHES:
Approval of this item will authorize the MPO to execute a purchase order with the Broward County Convention Center to provide catering services for conference attendees at the Safe Roads Summit held on February 25 - 26, 2026.
SUMMARY EXPLANATION/BACKGROUND:
The Safe Roads Summit (Summit), formerly known as the Safe Streets Summit, is a collaborative effort between the Miami-Dade Transportation Planning Organization, the Broward MPO, and the Palm Beach Transportation Planning Agency rotating from county to county each year. This upcoming Summit will be hosted by the Broward MPO at the Broward County Convention Center on February 25 and 26, 2026. The Summit is an event that brings together policymakers, technical experts, and community advocates to promote safer roads that support vibrant communities, fuel economic development, and shape the future of transportation through innovation and technology. For over a decade, the Summit has been a hub for sharing strategies, skills, and partnerships to turn community-focused projects from concept to reality.
The Broward MPO entered a contract with the Broward County Convention Center earlier this year to reserve the meeting space for the upcoming Summit. The Convention Center uses an exclusive caterer (Savor) for all of its events and does not permit the use of an outside caterer. The MPO has coordinated with Savor to obtain a Show Management Quote for the food and beverages to be provided to attendees of the Summit. Thus, the total not-to-exceed amount for the proposed Purchase Order is based on the Quote in Attachment 1, which includes food and beverage offerings for 550 people for both days of the Summit. Items include: general session meals, morning and afternoon coffee breaks, light bites and beverages at networking receptions, etc. Note that the food and beverage quote may be adjusted closer to the event and the Purchase Order may ultimately come in under the $201,386.60 shown in the Quote in Attachment 1.
It is important to note that Federal funds will not be used to pay for the food and drinks included in this Purchase Order. Instead, sponsors will cover the expenses listed in the Quote in Attachment 1.
At the upcoming meeting, MPO staff will provide a brief presentation and be available to address any questions or comments on this item. For the PowerPoint presentation, please see Attachment 2.
The Broward MPO entered a contract with the Broward County Convention Center earlier this year to reserve the meeting space for the upcoming Summit. The Convention Center uses an exclusive caterer (Savor) for all of its events and does not permit the use of an outside caterer. The MPO has coordinated with Savor to obtain a Show Management Quote for the food and beverages to be provided to attendees of the Summit. Thus, the total not-to-exceed amount for the proposed Purchase Order is based on the Quote in Attachment 1, which includes food and beverage offerings for 550 people for both days of the Summit. Items include: general session meals, morning and afternoon coffee breaks, light bites and beverages at networking receptions, etc. Note that the food and beverage quote may be adjusted closer to the event and the Purchase Order may ultimately come in under the $201,386.60 shown in the Quote in Attachment 1.
It is important to note that Federal funds will not be used to pay for the food and drinks included in this Purchase Order. Instead, sponsors will cover the expenses listed in the Quote in Attachment 1.
At the upcoming meeting, MPO staff will provide a brief presentation and be available to address any questions or comments on this item. For the PowerPoint presentation, please see Attachment 2.
MPO STAFF RECOMMENDATION(S):
MPO staff recommends approval of the authorization for the Broward MPO Executive Director to execute a Purchase Order between the Broward MPO and Broward County Convention Center for food and beverage services for the 2026 Safe Roads Summit in an amount not to exceed $201,386.60.
ADDITIONAL INFORMATION/PREPARER:
If you have any questions about this item, please contact Kerrie MacNeil at (954) 876-0772 or macneilk@browardmpo.org.
Attachments
- 1. F&B - Show Management Quote
- 2. Purchase Order for Food and Beverage Broward MPO and the Broward County Convention Center - PowerPoint Presentation