MOTION TO APPROVE: Approval of the Invoice and Payment Processing Procedure

This provides the procedure that governs MTECC’s invoice and payment processing for all invoices received by MTECC.

MTECC staff worked on the Invoice and Payment Processing Procurement Procedure with the Florida Department of Transportation (FDOT) to include legal, rules, regulations and procedures for the implementation of federal grant funded projects from FDOT (federal highway funds), Federal Transit Administration and other federal funding programs. It should be noted prior to this our invoice and payment processing followed Florida Statutes for local governments in Chapter 218, and Chapter 255, Florida Statutes.

 

Summaries of items include the following:

 

· Outlines in detail the Invoice review and approval processing for all payments. This includes specific details on contracts and invoices related to contracts on MTECC supported projects for activities such as Program Manager and Design Engineering Services.

· Includes detail reference to the FDOT Local Agency Program (LAP) Manual and details in the procedure directly tied to the LAP Manual.

· Includes detail on the City Project Manager (Responsible Charge as defined in the LAP Manual) in the payment process on FDOT LAP projects.

· Includes detail on the overall procurement processes to ensure compliance with the LAP Manual.

· Includes relevant sections of Chapter 218 and 255, Florida Statutes on invoice and payment processing in the procedure.

The proposed Invoice and Payment Processing Procedure is attached.

Recommend approval of the proposed Invoice and Payment Processing Procedure effective February 2026.

If you have any questions about this item, please contact Lowell Clary at (850) 212-7772 or claryl@mteccfl.org