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- Meeting Date:
- 04/09/2026
REQUESTED ACTION:
WHAT THIS ACTION ACCOMPLISHES:
SUMMARY EXPLANATION/BACKGROUND:
Budget Amendment 1 includes updates to the following two key items:
· Coconut Creek Lyons Road Mobility and Safety Project – All final amounts are in for the various support contracts, contract for light poles/luminaires and the bid for construction on the project. The amounts are in line with prior design engineer of record estimates for the completion of the project. This will require use of at least a portion of the advance from the City of Coconut Creek of $349,312. This amount is being added as additional revenue for the Project and allocated among the expense categories to balance to known contract costs and construction bid amounts. This results in the adjustments shown on page 9 of the attached document. Some key items of note:
o We expected a savings reduction on the Program Management Work Order for Project Manager, Oversight and Reviews for the Project of at least $60,000, with the savings being allocated toward completion of the Project. This will result in a Work Order reduction amendment of this amount.
o We expect a small savings of $5,000 on the Design Engineering Services Work Order, with the savings being allocated toward completion of the Project. This will result in a Work Order reduction amendment of this amount.
o The City of Coconut Creek previously budget and appropriated the advance of $349,312 for the Project. The City notified MTECC in a letter they concur with using the funds as needed to complete the Project. These amount is being added to the Coconut Creek Project in the Capital Projects Fund and allocated to select expense categories for the Project as shown on page 9.
o This will increase the overall Project budget to $3,859,312.
o This will provide the required funds to support execution of the Construction Contract Agreement.
· Audit Services- the audit of the fiscal year 2024-25 financial statements has required additional services to complete. This was not at the fault of the audit team, but due to financial statements not being provided timely to the audit team. This is being addressed by the MTECC team. This requires an increase to the Audit Services expense line item of $6,000. This is being offset by small reductions in other expense categories in the General Fund that will not result in any reductions in the required MTECC services.