1.  Call to Order
 
2. Invocation.
 
3. Pledge of Allegiance to the flags.
 
4.  Public Comments.  Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court.  No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called.  There is a 2 minute speaking limit. 
 
5.  Discussion and/or approval to apply for grant from Office of the Governor, Criminal Justice Division, Violence Against Women Formula Grant for DPS Sex Offender Registry Investigator.  Match amount has changed to 29% instead of 35%.
 
6.  Discussion and/or action regarding The Plat to form Lot 19 of the Ranch on Lake LBJ, Phase One to be known as “The Final Plat of The Ranch on Lake LBJ, Phase One, Plat No. 1.8, 0.31 acre out of the W.B. Wainscott Svy. No. 29, Abst. No. 949, A Private Subdivision, Burnet County, Texas.
 
7.  Discussion and/or action regarding a Final Plat approval of Juniper Ridge, a private subdivision consisting of 3 lots on 22.92 acres out of the J.H. Ridgeway Svy., Abst. No. 720, also known as Lot 4B, The Leones Subdivision, an unrecorded subdivision, Burnet County, Texas.
 
8.  Discussion and/or approval of TAC-Risk Management Pool Auto Liability/APD General Liability and Public Officials Liability Renewal for the Period 5/1/18 – 5/1/19.
 
9.  Discussion and/or approval for VETRIDE to apply for the Burnet Rotary Club Charitable Contribution Grant for $1,000.00.
 
10.  Discussion and/or approval to accept grant for FY 2018 Formula Grant for $53,312 for Indigent Defense Grant Program from Texas Indigent Defense Commission.
 
11.  Discussion and/or approval to apply for grant for FY 19 for 33^rd and 424^th Judicial Districts Drug Court Program with Specialty Courts Program with the Criminal Justice Division (CJD) of the Office of the Governor.
 
12.  Discussion and/or action to approve and accept a grant for FY2018 Rifle-Resistant Body Armor Grant program with the Office of the Governor, Criminal Justice Division.  Grant is $18,500 for 37 vests – 4 for Constables, 26 for field officers, 5 – for transport officers and 2 for reserve officers.
           
13.  Discussion and/or action concerning approval of bond for Karen Hardin, County Auditor.
 
14.  Discussion and/or action concerning election poll worker pay rate.
 
15.  Discussion and/or approval of Processing Procedures for Indigent Health Care Forms.
 
16.  Presentation of the Application for the CAMPO 2018 Call for Projects from Greg Haley with KC Engineering.
 
17.  Executive Session.  Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071.  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections:  551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).   
           
18. Reconvene in Open Session.
 
19. Discussion and/or action regarding items discussed in Executive Session and take up for consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
 
20.  Discussion and/or action regarding Department Updates:
 
21.   Acknowledgement of Receipt:
            a.  Burnet Central Appraisal District Board of Directors
            b.  City of Burnet Notice of Annexation of Property
            c.  City of Granite Shoals Notice of Annexation of Property
           
22.  Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
       a.   Approval of a new pledge agreement with BancorpSouth
       b.  Approval of D.K. Haney roofing repairs for main courthouse
       c.  Event Funding for Zapata Racing/Reveille Peak Ranch
       d.  Contract with Beauregard Welding to replace a guardrail on Co. Rd. 404 and 420
       e.  Contract with Beauregard Welding to replace a guardrail on Co. Rd. 413
       f.  Texas Gang Intelligence Index User Agreement 

23.  Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
      a.   Approval to go out for Request for Qualifications for a Veteran Service Officer
      b.   Results of bid opening held on Wednesday the 10^th, for the replacement of the server based system for security cameras at the jail
      c.  Bid opening held on Wednesday the 17^th for an asphalt paver and trailer for Road & Bridge 4
      d.  Bid opening held on January 17^th for the paver for Road & Bridge 4 


24.  The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            1. Consideration and approval of any pending personnel issues within the policy.
            2.  Payroll approval.
            3.  Consideration and approval concerning budget amendments.
            4.  Consideration and approval concerning budget line item transfers.
            5.  Consideration and authorization of payment of claims previously approved by the County Auditor.
            6.  Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            7.  Consideration and approval regarding Departmental equipment requests and/or property transfers.
            8.  Correspondence.
                       
25.  Discussion regarding any previous agenda items.
 
26.  Calendar Review.
 
27.  Adjournment.

Judge Oakley called the meeting to order at 9:00 a.m.

Commissioner Precinct 4 Joe Don Dockery gave the invocation.

No comments were made.

The court discussed a final plat approval of Juniper Ridge, a private subdivision consisting of 3 lots on 22.92 acres out of the J.H. Ridgeway Svy., Abst. No. 720, also known as Lot 4B, The Leones Subdivision, an unrecorded subdivision, Burnet County, Texas.

Herb Darling, Development Services, presented the final plat to the court.

Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a final plat of Juniper Ridge, a private subdivision consisting of 3 lots on 22.92 acres out of the J.H. Ridgeway Svy., Abst. No. 720, also known as Lot 4B, The Leones Subdivision, an unrecorded subdivision, Burnet County, Texas.

Vote: 5 - 0 Passed - Unanimously

The court discussed approval of TAC-Risk Management Pool Auto Liability/APD General Liability and Public Officials Liability Renewal for the Period 5/1/18 – 5/1/19.

Victor Uvalle, Tac Representative, stated to the court TAC can provide training needs for Burnet County. This training includes Risk Control Services, Human Resources, Law Enforcement Consulting and Risk Management Services.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve TAC - Risk Management Pool Auto Liability/APD General Liability and Public Officials Liability Renewal for the Period 5/1/18 – 5/1/19.

Vote: 5 - 0 Passed - Unanimously

The court discussed approval to apply for a grant from Office of the Governor, Criminal Justice Division, Violence Against Women Formula Grant for DPS Sex Offender Registry Investigator.  Match amount has changed to 29% instead of 35%.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the application of a grant from the Office of the Governor, Criminal Justice Division, Violence Against Women Formula Grant for DPS Sex Offender Registry Investigator.

Vote: 5 - 0 Passed - Unanimously

The court discussed contracts, agreements or grants to be approved and/or ratified:
      f.  Texas Gang Intelligence Index User Agreement

Capt. Matt Kimbler and Lt. Grayson Floyd, Burnet County Jail, presented the agreement to the court. This agreement is at no cost to the County and provides access to the State of Texas gang database.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the Texas Gang Intelligence Index User Agreement.

Vote: 5 - 0 Passed - Unanimously

The court made a Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
      b.  Results of bid opening held on Wednesday the 10^th, for the replacement of the server based system for security cameras at the jail.
 
Capt. Matt Kimbler and Lt. Grayson Floyd, Burnet County Jail, stated the jail received the following two bids:
Argyle - $73,946.00
Cornerstone - $131,100.00

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 2 Russell Graeter to approve the acceptance of a bid from Argyle Security in the amount of $73,946.00.

Vote: 5 - 0 Passed - Unanimously

The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            4.  Consideration and approval concerning budget line item transfers.

Capt. Matt Kimbler and Lt. Grayson Floyd, Burnet County Jail, presented the line item transfers to the court.

Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve budget line item transfers for the Jail.

Vote: 5 - 0 Passed - Unanimously

The court discussed approval for VETRIDE to apply for the Burnet Rotary Club Charitable Contribution Grant for $1,000.00.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve VETRIDE to apply for the Burnet Rotary Club Charitable Contribution Grant for $1,000.00.

Vote: 5 - 0 Passed - Unanimously

The court discussed approval to accept grant for FY 2018 Formula Grant for $53,312 for Indigent Defense Grant Program from Texas Indigent Defense Commission.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve the acceptance of a grant for FY 2018 Formula Grant for $53,312 for Indigent Defense Grant Program from Texas Indigent Defense Commission.

Vote: 5 - 0 Passed - Unanimously

The court discussed approval to apply for grant for FY 19 for 33^rd and 424^th Judicial Districts Drug Court Program with Specialty Courts Program with the Criminal Justice Division (CJD) of the Office of the Governor.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve to apply for grant for FY 19 for 33^rd and 424^th Judicial Districts Drug Court Program with Specialty Courts Program with the Criminal Justice Division (CJD) of the Office of the Governor.

Vote: 5 - 0 Passed - Unanimously

The court discussed an action to approve and accept a grant for FY2018 Rifle-Resistant Body Armor Grant program with the Office of the Governor, Criminal Justice Division.  Grant is $18,500 for 37 vests – 4 for Constables, 26 for field officers, 5 – for transport officers and 2 for reserve officers.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve and accept a grant for FY2018 Rifle-Resistant Body Armor Grant program with the Office of the Governor, Criminal Justice Division. Grant is $18,500 for 37 vests – 4 for Constables, 26 for field officers, 5 – for transport officers and 2 for reserve officers.

Vote: 5 - 0 Passed - Unanimously

The court discussed a plat to form Lot 19 of the Ranch on Lake LBJ, Phase One to be known as “The Final Plat of The Ranch on Lake LBJ, Phase One, Plat No. 1.8, 0.31 acre out of the W.B. Wainscott Svy. No. 29, Abst. No. 949, A Private Subdivision, Burnet County, Texas.

Herb Darling, Development Services and Don Sherman, Willis Sherman and Associates, presented the plat to the court.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve a plat to form Lot 19 of the Ranch on Lake LBJ, Phase One to be known as “The Final Plat of The Ranch on Lake LBJ, Phase One, Plat No. 1.8, 0.31 acre out of the W.B. Wainscott Svy. No. 29, Abst. No. 949, A Private Subdivision, Burnet County, Texas.

Vote: 5 - 0 Passed - Unanimously

The court heard the following Department Updates:

Herb Darling, Development Services, updated the court on his office and reported a lull in the subdivision development.

Judge Oakley stated he and Commissioner Precinct 1 Jim Luther Jr., have been reviewing the E.M.S contract.

Judge Oakley stated he and Commissioner Precinct 2 Russell Graeter will be inspecting the Oakalla Community Center.

Judge Oakley reported the remodel at the Law Enforcement center is wrapping up.
 

The court heard a presentation of the application for the CAMPO 2018 Call for Projects from Greg Haley with KC Engineering.

Greg Haley, KC Engineering, presented the application for CAMPO 2018 Call for Projects. Mr. Haley stated the following 10 projects were submitted:

Wirtz Dam Road
1431 East of Marble Falls
4 projects on Hwy. 281
2 projects on Hwy. 29
2 projects on Hwy. 71

Mr. Haley stated CAMPO has $400,000,000.00 to distribute to the six counties in its district. The estimated value of Burnet County's request is $107,000,000.00

Please see attached summary.

The court recessed at 10:05 a.m.

The court reconvened at 10:15 a.m. with all members present.

The court discussed the approval of a bond for Karen Hardin, County Auditor.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve a bond for Karen Hardin, County Auditor.

Vote: 5 - 0 Passed - Unanimously

The court discussed the election poll worker pay rate.

Doug Ferguson, Elections Administrator, has requested a consistent pay rate for all elections not only the general elections.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve to pay election workers $10.00 per hour for all elections.

Vote: 5 - 0 Passed - Unanimously

The court discussed processing procedures for Indigent Health Care Forms.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Russell Graeter to approve the Processing Procedures for Indigent Health Care Forms.

Vote: 5 - 0 Passed - Unanimously

No action was taken.

No action was taken.

No action was taken.

The court made an acknowledgement of receipt:
            a.  Burnet Central Appraisal District Board of Directors
            b.  City of Burnet Notice of Annexation of Property
            c.  City of Granite Shoals Notice of Annexation of Property

The court discussed contracts, agreements or grants to be approved and/or ratified:
      a.  Approval of a new pledge agreement with BancorpSouth
      b.  Approval of D.K. Haney roofing repairs for main courthouse
      c.  Event Funding for Zapata Racing/Reveille Peak Ranch
      d.  Contract with Beauregard Welding to replace a guardrail on Co. Rd. 404 and 420
      e.  Contract with Beauregard Welding to replace a guardrail on Co. Rd. 413

Judge Oakley added additional contracts with Xerox for the Jail and Veterans Service Office, Premium Lawn Care, and a contract for Indigent Health Care - Seton and Scott & White.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve items a-e including all supplemental contracts as presented.

Vote: 5 - 0 Passed - Unanimously

The court made a Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids. 
      a.  Approval to go out for Request for Qualifications for a Veteran Service Officer
      c.  Bid opening held on Wednesday the 17^th for an asphalt paver and trailer for Road & Bridge 4
      d.  Bid opening held on January 17^th for the paver for Road & Bridge 4

Item d has been omitted and addressed under item c.
Item c received two bids:
Discount Equipment - $61,670.00
Cooper Equipment - $65,641.00

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to accept the bid from Cooper Equipment, the best bid based on criteria.
Vote: 5 - 0 Passed - Unanimously

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve going out for Request for Qualifications for a Veteran Service Officer.

Vote: 5 - 0 Passed - Unanimously

The court discussed the Consent Agenda and requires no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            1. Consideration and approval of any pending personnel issues within the policy.
            2.  Payroll approval.
            3.  Consideration and approval concerning budget amendments.
            5.  Consideration and authorization of payment of claims previously approved by the County Auditor.
            6.  Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            7.  Consideration and approval regarding Departmental equipment requests and/or property transfers.
            8.  Correspondence.

Carol Poppema, Assistant County Auditor, added authorization of monthly payments to contracted employees.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 2 Russell Graeter to approve items 1-8, including approval of payments to contracted employees.

Vote: 5 - 0 Passed - Unanimously

The court discussed previous agenda items.

Commissioner Precinct 4 Joe Don Dockery stated he made a presentation to CAPCOG for Solid Waste Grant Application to fund a collection event. Burnet County hopes to be awarded $35,000 for the next event. The County is looking forward to having a permanent facility.

The court discussed calendar review.

Judge Oakley adjourned the meeting at 10:45 a.m.