The State of Texas {}
County of Burnet {} On this the 27th day of February 2018, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
County of Burnet {} On this the 27th day of February 2018, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
- Present:
- County Judge James Oakley; Commissioner Precinct 1 Jim Luther, Jr.; Commissioner Precinct 2 Russell Graeter; Commissioner Precinct 3 Billy Wall; Commissioner Precinct 4 Joe Don Dockery
- Attendees:
- Stephanie McCormick, Comm. Court Coordinator; Karen Hardin, County Auditor; Janet Parker, County Clerk
AGENDA
1. Call to Order
2. Invocation.
3. Pledge of Allegiance to the flags.
4. Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit.
5. Discussion and/or action regarding a Replat of Lots 3012 and 3013, The Legends, to be combined into one lot to be known as Lot 3012A, The Legends.
6. Discussion and/or action regarding the Final Plat approval for 7 Creeks Ranch, Phase III, a private subdivision consisting of 28 Lots on 488.23 acres out of various surveys, Burnet County, Texas.
7. Discussion and/or action concerning $20,303.00 in roadway materials available from TxDot.
8. Discussion and/or action regarding regarding moving the regular scheduled Commissioner’s Court meeting on March 13th to March 7th.
9. Public Hearing to review, and possibly implement, a speed limit study of CR 413 per requirements of the Texas Transportation Code.
10. Discussion and/or action regarding adopting an order setting the speed limit for CR 413 at 45 mph per requirements of the Texas Transportation Code.
11. Presentation of an annual report from Caroline Ragsdill, the President of the Burnet County Child Welfare Board.
12. Discussion and/or action regarding a request from JP Pct. 2 Judge Whitehead for 2 Epson Workforce DS-860 Sheet fed Scanners to be paid out of the Technology Fund in the amount of $1,221.64.
13. Discussion and/or action the Naming of a Private Road off CR 120 to comply with 9-1-1 CAPCOG Addressing guidelines. Eight letters sent out to land owners affected and seven responses received. Suggested name by majority already exists in same postal community. Street name will be Gregory Trl.
14. Presentation from the Hill Country Children’s Advocacy Center.
15. Discussion and/or action regarding a Resolution to reimburse Burnet County with proceeds of future debt for the 2018 Puckett Model 560 Asphalt Paver and trailer.
16. Discussion and/or action regarding submitting a bid to purchase a used mobile command trailer from PEC as a Western Region asset.
17. Executive Session. Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).
18. Reconvene in Open Session.
19. Discussion and/or action regarding items discussed in Executive Session and take up for consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
20. Discussion and/or action regarding Department Updates:
a. None
21. Acknowledgement of Receipt:
a. None
22. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
a. Capital Aggregate and Industrial Ashpalt for Grade 4 and 5 washed paving rocks
b. Veteran Service Officer
23. Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
a. None
24. The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
1. Consideration and approval of any pending personnel issues within the policy.
2. Payroll approval.
3. Consideration and approval concerning budget amendments.
4. Consideration and approval concerning budget line item transfers.
5. Consideration and authorization of payment of claims previously approved by the County Auditor.
6. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
7. Consideration and approval regarding Departmental equipment requests and/or property transfers.
8. Correspondence.
25. Discussion regarding any previous agenda items.
26. Calendar Review.
27. Adjournment.
2. Invocation.
3. Pledge of Allegiance to the flags.
4. Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit.
5. Discussion and/or action regarding a Replat of Lots 3012 and 3013, The Legends, to be combined into one lot to be known as Lot 3012A, The Legends.
6. Discussion and/or action regarding the Final Plat approval for 7 Creeks Ranch, Phase III, a private subdivision consisting of 28 Lots on 488.23 acres out of various surveys, Burnet County, Texas.
7. Discussion and/or action concerning $20,303.00 in roadway materials available from TxDot.
8. Discussion and/or action regarding regarding moving the regular scheduled Commissioner’s Court meeting on March 13th to March 7th.
9. Public Hearing to review, and possibly implement, a speed limit study of CR 413 per requirements of the Texas Transportation Code.
10. Discussion and/or action regarding adopting an order setting the speed limit for CR 413 at 45 mph per requirements of the Texas Transportation Code.
11. Presentation of an annual report from Caroline Ragsdill, the President of the Burnet County Child Welfare Board.
12. Discussion and/or action regarding a request from JP Pct. 2 Judge Whitehead for 2 Epson Workforce DS-860 Sheet fed Scanners to be paid out of the Technology Fund in the amount of $1,221.64.
13. Discussion and/or action the Naming of a Private Road off CR 120 to comply with 9-1-1 CAPCOG Addressing guidelines. Eight letters sent out to land owners affected and seven responses received. Suggested name by majority already exists in same postal community. Street name will be Gregory Trl.
14. Presentation from the Hill Country Children’s Advocacy Center.
15. Discussion and/or action regarding a Resolution to reimburse Burnet County with proceeds of future debt for the 2018 Puckett Model 560 Asphalt Paver and trailer.
16. Discussion and/or action regarding submitting a bid to purchase a used mobile command trailer from PEC as a Western Region asset.
17. Executive Session. Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).
18. Reconvene in Open Session.
19. Discussion and/or action regarding items discussed in Executive Session and take up for consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
20. Discussion and/or action regarding Department Updates:
a. None
21. Acknowledgement of Receipt:
a. None
22. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
a. Capital Aggregate and Industrial Ashpalt for Grade 4 and 5 washed paving rocks
b. Veteran Service Officer
23. Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
a. None
24. The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
1. Consideration and approval of any pending personnel issues within the policy.
2. Payroll approval.
3. Consideration and approval concerning budget amendments.
4. Consideration and approval concerning budget line item transfers.
5. Consideration and authorization of payment of claims previously approved by the County Auditor.
6. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
7. Consideration and approval regarding Departmental equipment requests and/or property transfers.
8. Correspondence.
25. Discussion regarding any previous agenda items.
26. Calendar Review.
27. Adjournment.
Item #1:
Call to Order
Call to Order
Judge Oakley called the meeting to order at 9:00 a.m.
Item #2:
Invocation
Invocation
Commissioner Precinct 4 Joe Don Dockery gave the invocation.
Item #3:
Pledge
The court led the Pledge of Allegiance to the United States and Texas Flags.
Pledge
The court led the Pledge of Allegiance to the United States and Texas Flags.
Item #4:
Comments
Comments
Samantha Melvin, Burnet County Heritage Society, thanked the County for the support at Ft. Croghan on behalf of the Burnet County Heritage Society. Mrs. Melvin also told the court about new education initiatives with Ft. Croghan to support Social Studies in the schools and Traveling History Kits.
Anne Nelson, Burnet County Heritage Society, thanked the court for the purchase of a new Teepee. Mrs. Nelson also stated two new wheels and an axel for the cannon will be picked up in Indiana this weekend.
Anne Nelson, Burnet County Heritage Society, thanked the court for the purchase of a new Teepee. Mrs. Nelson also stated two new wheels and an axel for the cannon will be picked up in Indiana this weekend.
Item #22:
Contracts, Agreements or Grants
Contracts, Agreements or Grants
The court discussed contracts, agreements or grants to be approved and/or ratified:
b. Veteran Service Officer
Bill Worley, Veteran's Services Officer, introduced Commander Phillip Pall.
b. Veteran Service Officer
Bill Worley, Veteran's Services Officer, introduced Commander Phillip Pall.
Motion is made by: County Judge James Oakley, Seconded by: Commissioner Precinct 3 Billy Wall to award the contract for Veteran Service Officer to Phillip Pall, to begin April 1, 2018.
Vote: 5 - 0 Passed - Unanimously
Attachments:
Item #11:
Burnet County Child Welfare Board
Burnet County Child Welfare Board
The court heard a presentation of the 2017 Annual Report from Caroline Ragsdill, the President of the Burnet County Child Welfare Board.
Caroline Ragsdill, President, presented the Annual Report to the court. Mrs. Ragsdill also introduced:
Dorinda Duzan, Jan Friberg, Marsha Neel, Jan Graves, Rhonda Hostetter and Candace Hollingsworth.
Judge Oakley thanked the board for everything they do for the children.
Caroline Ragsdill, President, presented the Annual Report to the court. Mrs. Ragsdill also introduced:
Dorinda Duzan, Jan Friberg, Marsha Neel, Jan Graves, Rhonda Hostetter and Candace Hollingsworth.
Judge Oakley thanked the board for everything they do for the children.
Attachments:
Item #14:
Hill Country Children’s Advocacy Center
Hill Country Children’s Advocacy Center
The court heard a presentation from the Hill Country Children’s Advocacy Center.
Kelly Forister, Executive Director, presented the 2017 Annual Report and thanked the court for all their support.
Kelly Forister, Executive Director, presented the 2017 Annual Report and thanked the court for all their support.
Attachments:
Recess
The court recessed at 9:40 a.m.
Reconvene
The court reconvened at 9:45 a.m. with all members present.
Item #5:
Re-plat of Lots 3012 and 3013, The Legends
Re-plat of Lots 3012 and 3013, The Legends
The court discussed a re-plat of Lots 3012 and 3013, The Legends, to be combined into one lot to be known as Lot 3012A, The Legends.
Herb Darling, Development Services, presented the re-plat to the court.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve a re-plat of Lots 3012 and 3013, The Legends, to be combined into one lot to be known as Lot 3012A, The Legends.
Commissioner Precinct 1 Jim Luther, Jr., amended his motion to approve subject to signatures on the map. Commissioner Precinct 3 Billy Wall, also amended his second.
Vote: 5 - 0 Passed - Unanimously
Herb Darling, Development Services, presented the re-plat to the court.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve a re-plat of Lots 3012 and 3013, The Legends, to be combined into one lot to be known as Lot 3012A, The Legends.
Commissioner Precinct 1 Jim Luther, Jr., amended his motion to approve subject to signatures on the map. Commissioner Precinct 3 Billy Wall, also amended his second.
Vote: 5 - 0 Passed - Unanimously
Attachments:
Item #6:
7 Creeks Ranch, Phase III
7 Creeks Ranch, Phase III
The court discussed a Final Plat approval for 7 Creeks Ranch, Phase III, a private subdivision consisting of 28 Lots on 488.23 acres out of various surveys, Burnet County, Texas.
Brett Burton, Cuplin & Associates and Herb Darling, Development Services, presented the Final Plat to the court and the Cash Bond Agreement.
Brett Burton, Cuplin & Associates and Herb Darling, Development Services, presented the Final Plat to the court and the Cash Bond Agreement.
Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve a Final Plat for 7 Creeks Ranch, Phase III, a private subdivision consisting of 28 Lots on 488.23 acres out of various surveys, Burnet County, Texas.
Vote: 5 - 0 Passed - Unanimously
Attachments:
Item #7:
Roadway Materials Available from TxDOT
Roadway Materials Available from TxDOT
The court discussed $20,303.00 in roadway materials available from TxDot.
This is an annual award from TxDOT and Commissioner Precinct 4 Joe Don Dockery, will take the lead on this issue.
This is an annual award from TxDOT and Commissioner Precinct 4 Joe Don Dockery, will take the lead on this issue.
Attachments:
Item #8:
Moving the March 13th Commissioner's Court
Moving the March 13th Commissioner's Court
The court discussed moving the regular scheduled Commissioner’s Court meeting on March 13th to March 7th.
Motion is made by: County Judge James Oakley, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve moving the regular scheduled Commissioner’s Court meeting on March 13th to March 7th.
Vote: 5 - 0 Passed - Unanimously
Item #9:
CR 413 Speed Limit Public Hearing
CR 413 Speed Limit Public Hearing
The court held a Public Hearing to review, and possibly implement, a speed limit study of CR 413 per requirements of the Texas Transportation Code.
Commissioner Precinct 4 Joe Don Dockery presented the studies to the court.
No action was taken.
Commissioner Precinct 4 Joe Don Dockery presented the studies to the court.
No action was taken.
Attachments:
Item #10:
CR 413 Speed Limit
CR 413 Speed Limit
The court discussed adopting an order setting the speed limit for CR 413 at 45 mph per requirements of the Texas Transportation Code.
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 2 Russell Graeter to approve an order setting the speed limit for CR 413 at 45 mph per requirements of the Texas Transportation Code.
Vote: 5 - 0 Passed - Unanimously
Attachments:
Item #12:
JP2 Request
JP2 Request
The court discussed a request from JP Pct. 2 Judge Whitehead for 2 Epson Workforce DS-860 Sheet fed Scanners to be paid out of the Technology Fund in the amount of $1,221.64.
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 2 Russell Graeter to approve a request from JP Pct. 2 Judge Whitehead for 2 Epson Workforce DS-860 Sheet fed Scanners to be paid out of the Technology Fund in the amount of $1,221.64.
Vote: 5 - 0 Passed - Unanimously
Attachments:
Item #13:
Naming of a Private Road off CR 120
Naming of a Private Road off CR 120
The court discussed the naming of a Private Road off CR 120 to comply with 9-1-1 CAPCOG Addressing guidelines. Eight letters sent out to land owners affected and seven responses received. Suggested name by majority already exists in same postal community. Street name will be Gregory Trl.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the naming of a Private Road off CR 120 to Gregory Trl to comply with 9-1-1 CAPCOG Addressing guidelines.
Vote: 5 - 0 Passed - Unanimously
Item #15:
2018 Puckett Model 560 Asphalt Paver and Trailer
2018 Puckett Model 560 Asphalt Paver and Trailer
The court discussed a resolution to reimburse Burnet County with proceeds of future debt for the 2018 Puckett Model 560 Asphalt Paver and Trailer.
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a Resolution to reimburse Burnet County with proceeds of future debt for the 2018 Puckett Model 560 Asphalt Paver and Trailer.
Vote: 5 - 0 Passed - Unanimously
Attachments:
Item #16:
Mobile Command Trailer Bid
Mobile Command Trailer Bid
The court discussed a bid to purchase a used Mobile Command Trailer from PEC as a Western Region asset.
Commissioner Precinct 4 Joe Don Dockery stated Burnet County is still in discussion with Blanco County concerning this item.
No action was taken.
Commissioner Precinct 4 Joe Don Dockery stated Burnet County is still in discussion with Blanco County concerning this item.
No action was taken.
Item #17:
Executive Session
Executive Session
No action was taken.
Item #18:
Reconvene in Open Session
Reconvene in Open Session
No action was taken.
Item #19:
Items Discussed in Executive Session
Items Discussed in Executive Session
No action was taken.
Item #20:
Department Updates
Department Updates
The court heard Department Updates:
Herb Darling, Development Services, stated his office has been busy even with recent rains.
Judge Oakley reported on behalf of the Maintenance Department and that JP #1 has moved downstairs.
Judge Oakley reported Maintenance will start work on the Oakalla school building repairs and will start work on the Historic Jail in May.
Stephanie McCormick, Tourism, stated she will be meeting with Lodgers and Vendors next week.
Herb Darling, Development Services, stated his office has been busy even with recent rains.
Judge Oakley reported on behalf of the Maintenance Department and that JP #1 has moved downstairs.
Judge Oakley reported Maintenance will start work on the Oakalla school building repairs and will start work on the Historic Jail in May.
Stephanie McCormick, Tourism, stated she will be meeting with Lodgers and Vendors next week.
Item #21:
Acknowledgement of Receipt
Acknowledgement of Receipt
No action was taken.
Item #22:
Contracts, Agreements or Grants
Contracts, Agreements or Grants
The court discussed contracts, agreements or grants to be approved and/or ratified:
a. Capital Aggregate and Industrial Asphalt for Grade 4 and 5 washed paving rocks
Commissioner Precinct 4 Joe Don Dockery, suggested not making a bid call and exercising the option for renewal with the current vendor.
Motion was made by Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther Jr. to approve exercising the option for renewal with Capital Aggregate and Industrial Asphalt for Grade 4 and 5 washed paving rocks.
Vote: 5 - 0 - Unanimously
Karen Hardin, County Auditor, presented additional contracts with Enterprise for the jail and a Grant from Walmart Foundation.
Motion was made by Commissioner Precinct 1 Jim Luther Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve the lease of 2 pickup trucks and 1 tahoe for the jail.
Vote: 5 - 0 - Unanimously
a. Capital Aggregate and Industrial Asphalt for Grade 4 and 5 washed paving rocks
Commissioner Precinct 4 Joe Don Dockery, suggested not making a bid call and exercising the option for renewal with the current vendor.
Motion was made by Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther Jr. to approve exercising the option for renewal with Capital Aggregate and Industrial Asphalt for Grade 4 and 5 washed paving rocks.
Vote: 5 - 0 - Unanimously
Karen Hardin, County Auditor, presented additional contracts with Enterprise for the jail and a Grant from Walmart Foundation.
Motion was made by Commissioner Precinct 1 Jim Luther Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve the lease of 2 pickup trucks and 1 tahoe for the jail.
Vote: 5 - 0 - Unanimously
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve applying for a grant from the Walmart Foundation for:
30 - 2-Ton Hydraulic Jacks
30 - 4-way Lug Wrenches
50 - Mechanix Fast Fit Work Gloves.
Vote: 5 - 0 Passed - Unanimously
Attachments:
Item #23:
Call for Bids/Requests for Proposals/Qualifications
Call for Bids/Requests for Proposals/Qualifications
No action was taken.
Item #24:
Consent Agenda
Consent Agenda
The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
1. Consideration and approval of any pending personnel issues within the policy.
2. Payroll approval.
3. Consideration and approval concerning budget amendments.
4. Consideration and approval concerning budget line item transfers.
5. Consideration and authorization of payment of claims previously approved by the County Auditor.
6. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
7. Consideration and approval regarding Departmental equipment requests and/or property transfers.
8. Correspondence.
1. Consideration and approval of any pending personnel issues within the policy.
2. Payroll approval.
3. Consideration and approval concerning budget amendments.
4. Consideration and approval concerning budget line item transfers.
5. Consideration and authorization of payment of claims previously approved by the County Auditor.
6. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
7. Consideration and approval regarding Departmental equipment requests and/or property transfers.
8. Correspondence.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the consent agenda.
Vote: 5 - 0 Passed - Unanimously
Attachments:
Item #25:
Previous Agenda Items
Previous Agenda Items
The court discussed previous agenda items.
Commissioner Precinct 4 Joe Don Dockery stated the Solid Waste Advisory Committee has approved $35,000.00 for a HHW Event in Marble Falls. The event is tentatively set for October 13, 2018 with a rain date of October 20, 2018.
Commissioner Precinct 4 Joe Don Dockery stated the Solid Waste Advisory Committee has approved $35,000.00 for a HHW Event in Marble Falls. The event is tentatively set for October 13, 2018 with a rain date of October 20, 2018.
Item #26:
Calendar Review
Calendar Review
The court discussed calendar review.
Item # :
Adjournment
Adjournment
The court adjourned at 10:20 a.m.
