The State of Texas {}
County of Burnet {} On this the 27th day of March 2018, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
County of Burnet {} On this the 27th day of March 2018, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
- Present:
- County Judge James Oakley; Commissioner Precinct 1 Jim Luther, Jr.; Commissioner Precinct 3 Billy Wall; Commissioner Precinct 4 Joe Don Dockery
- Absent:
- Commissioner Precinct 2 Russell Graeter
- Attendees:
- ; Stephanie McCormick, Comm. Court Coordinator; Karen Hardin, County Auditor; Shelley Demarest, Commissioner Court Clerk
AGENDA
1. Call to Order
2. Invocation.
3. Pledge of Allegiance to the flags.
4. Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit.
5. Discussion and/or action the review of a flood study presented to Burnet County for development related to Burnet County Appraisal District parcel number 53461
6. Discussion and/or action the release of the maintenance portion of Bond #2015-12-1 in the amount of $4,908.60 to David Carpenter and John A. Colvin. This action will close out the bonding for Buck Hill Estates, a private subdivision
7. Discussion and/or action to approve the pay for half of the life membership dues for Leslie Ray to the Texas Justice of the Peace and Constable’s Association
8. Discussion and/or action of the Acceptance of the Burnet County ESD #3 Financial Statement for year ending September 30, 2017
9. Discussion and/or action regarding the request to allocate a $10 increase in Passport Acceptance Fee, starting 4/2/2018, to a Reserve Fund to include Training, Technology, Records management and Operational Efficiencies
10. Discussion and/or action for Burnet County Justices of the Peace to attend the Texas Municipal Court Education Center for continuing education
11. Discussion and/or action to acknowledge a Resolution recognizing National Telecommunicator Week
12. Discussion and/or action concerning moving the May 22nd Regular Commissioner Court meeting to coincide with the already scheduled May 16, 2018 Special meeting
13. Executive Session. Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).
14. Reconvene in Open Session.
15. Discussion and/or action regarding items discussed in Executive Session and take up for consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
16. Discussion and/or action regarding Department Updates:
17. Acknowledgement of Receipt:
18. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
a. Magpul Event Reveille Peak – Tourism Event Application
b. City of Burnet Firearms Range MOU Ratification
c. Reveille Peak Ranch Firearms Range MOU
d. MHMR MOU with Marble Falls Area EMS
e. MHMR MOU with Burnet Area EMS
f. ICE IAD 2018-14 Final Agreement
g. Fleet Maintenance with Enterprise Fleet Management for vehicles not acquired from Enterprise
h. Enterprise Fleet Management Fuel Cards through WEX
i. FY18 Non-Financial MOU with Lampasas and McLennan Counties for ABTPA Grant for Heart of Texas Auto Theft Task Force
j. FY 18 District Attorney agreements with 33rd and 424th Judicial District Attorney, 52nd Judicial District Attorney (Coryell), Lampasas County District Attorney, McLennan County District Attorney and Limestone County District Attorney as required by the Texas Auto Burglary and Theft Prevention Authority
19. Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
20. The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
1. Consideration and approval of any pending personnel issues within the policy.
2. Payroll approval.
3. Consideration and approval concerning budget amendments.
4. Consideration and approval concerning budget line item transfers.
5. Consideration and authorization of payment of claims previously approved by the County Auditor.
6. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
7. Consideration and approval regarding Departmental equipment requests and/or property transfers.
8. Correspondence.
21. Discussion regarding any previous agenda items.
22. Calendar Review.
23. Adjournment
2. Invocation.
3. Pledge of Allegiance to the flags.
4. Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit.
5. Discussion and/or action the review of a flood study presented to Burnet County for development related to Burnet County Appraisal District parcel number 53461
6. Discussion and/or action the release of the maintenance portion of Bond #2015-12-1 in the amount of $4,908.60 to David Carpenter and John A. Colvin. This action will close out the bonding for Buck Hill Estates, a private subdivision
7. Discussion and/or action to approve the pay for half of the life membership dues for Leslie Ray to the Texas Justice of the Peace and Constable’s Association
8. Discussion and/or action of the Acceptance of the Burnet County ESD #3 Financial Statement for year ending September 30, 2017
9. Discussion and/or action regarding the request to allocate a $10 increase in Passport Acceptance Fee, starting 4/2/2018, to a Reserve Fund to include Training, Technology, Records management and Operational Efficiencies
10. Discussion and/or action for Burnet County Justices of the Peace to attend the Texas Municipal Court Education Center for continuing education
11. Discussion and/or action to acknowledge a Resolution recognizing National Telecommunicator Week
12. Discussion and/or action concerning moving the May 22nd Regular Commissioner Court meeting to coincide with the already scheduled May 16, 2018 Special meeting
13. Executive Session. Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).
14. Reconvene in Open Session.
15. Discussion and/or action regarding items discussed in Executive Session and take up for consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
16. Discussion and/or action regarding Department Updates:
17. Acknowledgement of Receipt:
18. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
a. Magpul Event Reveille Peak – Tourism Event Application
b. City of Burnet Firearms Range MOU Ratification
c. Reveille Peak Ranch Firearms Range MOU
d. MHMR MOU with Marble Falls Area EMS
e. MHMR MOU with Burnet Area EMS
f. ICE IAD 2018-14 Final Agreement
g. Fleet Maintenance with Enterprise Fleet Management for vehicles not acquired from Enterprise
h. Enterprise Fleet Management Fuel Cards through WEX
i. FY18 Non-Financial MOU with Lampasas and McLennan Counties for ABTPA Grant for Heart of Texas Auto Theft Task Force
j. FY 18 District Attorney agreements with 33rd and 424th Judicial District Attorney, 52nd Judicial District Attorney (Coryell), Lampasas County District Attorney, McLennan County District Attorney and Limestone County District Attorney as required by the Texas Auto Burglary and Theft Prevention Authority
19. Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
20. The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
1. Consideration and approval of any pending personnel issues within the policy.
2. Payroll approval.
3. Consideration and approval concerning budget amendments.
4. Consideration and approval concerning budget line item transfers.
5. Consideration and authorization of payment of claims previously approved by the County Auditor.
6. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
7. Consideration and approval regarding Departmental equipment requests and/or property transfers.
8. Correspondence.
21. Discussion regarding any previous agenda items.
22. Calendar Review.
23. Adjournment
Item #1:
Call to Order
Call to Order
Judge Oakley called the meeting to order at 9:00 a.m.
Item #2:
Invocation
Invocation
Commissioner Precinct 4 Joe Don Dockery gave the invocation.
Item #3:
Pledge
The court led the Pledge of Allegiance to the United States and Texas Flags.
Pledge
The court led the Pledge of Allegiance to the United States and Texas Flags.
Item #4:
Comments
Comments
Herb Darling, Environmental Services, thanked the court for the great Agrilife Facility.
Item #9:
Passport Acceptance Fee Increase
Passport Acceptance Fee Increase
The court discussed a request to allocate a $10 increase in Passport Acceptance Fee, starting 4/2/2018, to a Reserve Fund to include Training, Technology, Records Management and Operational Efficiencies.
Casie Walker, District Clerk, presented the request to the court.
Casie Walker, District Clerk, presented the request to the court.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve a request to allocate a $10 increase in Passport Acceptance Fee, starting 4/2/2018, to a Reserve Fund to include Training, Technology, Records management and Operational Efficiencies.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item #16:
Department Updates
Department Updates
The court heard Department Updates:
Casie Walker, District Clerk, reported on the District Clerk's Office and a large upcoming Jury Trial.
Casie Walker, District Clerk, reported on the District Clerk's Office and a large upcoming Jury Trial.
Item #5:
Review of Flood Study for Parcel Number 53461
Review of Flood Study for Parcel Number 53461
The court discussed a review of a flood study presented to Burnet County for development related to Burnet County Appraisal District parcel number 53461.
Herb Darling, Development Services, is requesting to seek an outside engineering firm to review the flood study.
Herb Darling, Development Services, is requesting to seek an outside engineering firm to review the flood study.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to allow the Environmental Services Department to seek a proposal for an independent flood study review.
Vote: 4 - 0 Passed
Item #6:
Buck Hill Estates Bond #2015-12-1
Buck Hill Estates Bond #2015-12-1
The court discussed the release of the maintenance portion of Bond #2015-12-1 in the amount of $4,908.60 to David Carpenter and John A. Colvin. This action will close out the bonding for Buck Hill Estates, a private subdivision.
Herb Darling, Development Services, presented the request to the court.
Herb Darling, Development Services, presented the request to the court.
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the release of the maintenance portion of Bond #2015-12-1 in the amount of $4,908.60 to David Carpenter and John A. Colvin. This action will close out the bonding for Buck Hill Estates, a private subdivision.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item #16:
Department Updates
Department Updates
The court heard Department Updates:
Herb Darling, Development Services, reported his office has been extremely busy.
Herb Darling, Development Services, reported his office has been extremely busy.
Item #7:
Texas Justice of the Peace and Constable’s Association
Texas Justice of the Peace and Constable’s Association
The court discussed an action to approve to pay for half of the life membership dues for Leslie Ray to the Texas Justice of the Peace and Constable’s Association.
Leslie Ray, Constable Precinct #1, presented the request to the court.
Leslie Ray, Constable Precinct #1, presented the request to the court.
Motion is made by: County Judge James Oakley, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve to pay for half of the life membership dues for Leslie Ray to the Texas Justice of the Peace and Constable’s Association.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item #8:
Burnet County ESD #3 Financial Statement
Burnet County ESD #3 Financial Statement
No action was taken.
Item #10:
Burnet County Justices of the Peace
Burnet County Justices of the Peace
The court discussed an action for Burnet County Justices of the Peace to attend the Texas Municipal Court Education Center for continuing education.
Justice of the Peace #1 Roxanne Nelson and Justice Of the Peace #2 Lisa Whitehead, stated to the court the need for the JPs to attend the Texas Municipal Court Education Center.
Justice of the Peace #1 Roxanne Nelson and Justice Of the Peace #2 Lisa Whitehead, stated to the court the need for the JPs to attend the Texas Municipal Court Education Center.
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the Burnet County Justices of the Peace to attend the Texas Municipal Court Education Center for continuing education.
Vote: 4 - 0 Passed - Unanimously
Item #11:
National Telecommunicator Week
National Telecommunicator Week
The court discussed a Resolution recognizing National Telecommunicator Week.
Motion is made by: County Judge James Oakley, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve a Resolution recognizing National Telecommunicator Week.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item #12:
May 22nd Regular Commissioner Court
May 22nd Regular Commissioner Court
The court discussed moving the May 22nd Regular Commissioner Court meeting to coincide with the already scheduled May 16, 2018 Special meeting.
Motion is made by: County Judge James Oakley, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve moving the May 22nd Regular Commissioner Court meeting to coincide with the already scheduled May 16, 2018 Special meeting.
Vote: 4 - 0 Passed - Unanimously
Item #13:
Executive Session
Executive Session
No action was taken.
Item #14:
Reconvene in Open Session
Reconvene in Open Session
No action was taken.
Item #15:
Items Discussed in Executive Session
Items Discussed in Executive Session
No action was taken.
Item #16:
Department Updates
Department Updates
The court heard Department Updates:
Karen Hardin, County Auditor, reported on projected revenues for FY2019. Mrs. Hardin also stated that contracts with surrounding Counties and the FEDs is covering the majority of the expenditures at the jail.
Judge Oakley stated that Department Heads will start meeting the week of April 23, 2018 to discussed the FY2019 Budget.
Karen Hardin, County Auditor, reported on projected revenues for FY2019. Mrs. Hardin also stated that contracts with surrounding Counties and the FEDs is covering the majority of the expenditures at the jail.
Judge Oakley stated that Department Heads will start meeting the week of April 23, 2018 to discussed the FY2019 Budget.
Item #17:
Acknowledgement of Receipt
Acknowledgement of Receipt
The court made an Acknowledgement of Receipt:
Commissioner Precinct 4 Joe Don Dockery, stated he received an email requesting everyone to lower the flags to half staff to honor the Volunteer Fire Fighter from Ellinger that passed away.
Commissioner Precinct 4 Joe Don Dockery, stated he received an email requesting everyone to lower the flags to half staff to honor the Volunteer Fire Fighter from Ellinger that passed away.
Item #18:
Contracts, Agreements or Grants
Contracts, Agreements or Grants
The court discussed contracts, agreements or grants to be approved and/or ratified:
a. Magpul Event Reveille Peak – Tourism Event Application
b. City of Burnet Firearms Range MOU Ratification
c. Reveille Peak Ranch Firearms Range MOU
d. MHMR MOU with Marble Falls Area EMS
e. MHMR MOU with Burnet Area EMS
f. ICE IAD 2018-14 Final Agreement
g. Fleet Maintenance with Enterprise Fleet Management for vehicles not acquired from Enterprise
h. Enterprise Fleet Management Fuel Cards through WEX
i. FY18 Non-Financial MOU with Lampasas and McLennan Counties for ABTPA Grant for Heart of Texas Auto Theft Task Force
k. FY 18 District Attorney agreements with 33rd and 424th Judicial District Attorney, 52nd Judicial District Attorney (Coryell), Lampasas County District Attorney, McLennan County District Attorney and Limestone County District Attorney as required by the Texas Auto Burglary and Theft Prevention Authority.
Judge Oakley pulled items g and h.
Karen Hardin, County Auditor, added additional contracts with Geiger and Associates and Independent VetRIDE Driver.
Karen Hardin, County Auditor, added a ratification with Hospital Affiliates and Capitol Area Housing and Finance Corporation.
a. Magpul Event Reveille Peak – Tourism Event Application
b. City of Burnet Firearms Range MOU Ratification
c. Reveille Peak Ranch Firearms Range MOU
d. MHMR MOU with Marble Falls Area EMS
e. MHMR MOU with Burnet Area EMS
f. ICE IAD 2018-14 Final Agreement
g. Fleet Maintenance with Enterprise Fleet Management for vehicles not acquired from Enterprise
h. Enterprise Fleet Management Fuel Cards through WEX
i. FY18 Non-Financial MOU with Lampasas and McLennan Counties for ABTPA Grant for Heart of Texas Auto Theft Task Force
k. FY 18 District Attorney agreements with 33rd and 424th Judicial District Attorney, 52nd Judicial District Attorney (Coryell), Lampasas County District Attorney, McLennan County District Attorney and Limestone County District Attorney as required by the Texas Auto Burglary and Theft Prevention Authority.
Judge Oakley pulled items g and h.
Karen Hardin, County Auditor, added additional contracts with Geiger and Associates and Independent VetRIDE Driver.
Karen Hardin, County Auditor, added a ratification with Hospital Affiliates and Capitol Area Housing and Finance Corporation.
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve items a-j with the exception of g and h, including the two supplemental contracts and two ratifications.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item #19:
Call for Bids/Requests for Proposals/Qualifications
Call for Bids/Requests for Proposals/Qualifications
No action was taken.
Item #20:
Consent Agenda
Consent Agenda
The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
1. Consideration and approval of any pending personnel issues within the policy.
2. Payroll approval.
3. Consideration and approval concerning budget amendments.
4. Consideration and approval concerning budget line item transfers.
5. Consideration and authorization of payment of claims previously approved by the County Auditor.
6. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
7. Consideration and approval regarding Departmental equipment requests and/or property transfers.
8. Correspondence.
Commissioner Precinct 1 Jim Luther Jr., pulled items 4 & 7 for further discussion.
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the Consent Agenda with the exception of items 4 & 7.
Vote: 4 - 0 Passed - Unanimously
The court discussed budget line item transfers.
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve budget line item transfers.
Vote: 4 - 0 Passed - Unanimously
No action was taken on item 7.
1. Consideration and approval of any pending personnel issues within the policy.
2. Payroll approval.
3. Consideration and approval concerning budget amendments.
4. Consideration and approval concerning budget line item transfers.
5. Consideration and authorization of payment of claims previously approved by the County Auditor.
6. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
7. Consideration and approval regarding Departmental equipment requests and/or property transfers.
8. Correspondence.
Commissioner Precinct 1 Jim Luther Jr., pulled items 4 & 7 for further discussion.
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the Consent Agenda with the exception of items 4 & 7.
Vote: 4 - 0 Passed - Unanimously
The court discussed budget line item transfers.
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve budget line item transfers.
Vote: 4 - 0 Passed - Unanimously
No action was taken on item 7.
Attachments:
Item #8:
Burnet County ESD #3 Financial Statement
Burnet County ESD #3 Financial Statement
The court discussed the acceptance of the Burnet County ESD #3 Financial Statement for year ending September 30, 2017.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the acceptance of the Burnet County ESD #3 Financial Statement for year ending September 30, 2017.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item #21:
Previous Agenda Items
Previous Agenda Items
No action was taken.
Item #22:
Calendar Review
Calendar Review
The court discussed calendar review.
Item #23 :
Adjournment
Adjournment
Judge Oakley adjourned the meeting at 9:52 a.m.
