1.  Call to Order
 
2. Invocation and Pledge of Allegiance to the flags.
 
3.  Public Comments.  Any person with business before the Commissioner’s Court not scheduled on the   agenda may speak to the Court.  No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called.  There is a 2 minute speaking limit. 
 
4.  Discussion and/or action for the approval to accept award and to sign Statement of Grant Award and the resolution for the FY 2019 ABTPA Grant Program for the Heart of Texas Auto Theft Task Force.  Interlocal contracts will be approved through Commissioner’s Court at a later date
 
5.  Discussion and/or action for approval to apply for a grant from the US Department of Justice’s Bureau of Justice Assistance:  Stop School Violence Prevention and Mental Health Training Program with the Marble Falls ISD Education Foundation being a sub-grantee.  Pam Parkman is the Executive Director for the Foundation and will be assisting on the application.  Application deadline is July 23, 2018
 
6.  Discussion and/or action regarding approval to apply for K9s4COPs grant.  K9s4COPs is a non-profit foundation based in College Station dedicated to supporting Law Enforcement K9 units across the nation.  Chief Cummings will be the Sheriff’s office contact for this grant.  The type of dog being requested is one for Narcotics Detection.  Plans are to include maintenance of the dog in the next FY budget
 
7.  Discussion and/or action regarding Order rescinding the Declaration of Disaster and Order Prohibiting Outdoor Burning for Burnet County date July 2, 2018
 
8.  Discussion and/or action regarding a burn ban for the unincorporated areas of Burnet County
 
9.  Discussion and/or action regarding the current vacancy and the process & timing for the appointment of Constable Pct. 3
 
10.  Discussion and/or action the approval of Database Access Agreement with East Texas Title Companies
 
11.  Discussion and/or action regarding the appointment of Don Dudley to ESD #1 
 
12. Discussion and/or action regarding the appointment of Roberta Elmore to the ESD #8
 
13.  Discussion and/or action regarding the approval of 2018-19 TAC Health and Employee Benefits Pool renewal
 
14. Discussion and/or action regarding the preliminary plat approval for Draper acres, Section 2, a private subdivision consisting of 18 lots on 61.34 acres out of the A.B. Spear Survey, Abst. No. 2, Burnet County, Texas 
 
15.  Discussion and/or action for the preliminary plat approval for Oak Hollow Ranches, a public subdivision consisting of 7 lots on 118 acres out of the G. A. Brandon Svy., Abst. #1292, A.M.C. Jackson Svy. Abst. #1494 and the JR Williams Svy., Abst. # 1692, Burnet County, Texas
 
16.  Discussion and/or action regarding the preliminary plat approval for Cloudwood Ranch, a private subdivision consisting of 51 Lots on 286.62 acres of land out of the Wm. B. Anderson Svy. #65, Abst. #13, Burnet County, Texas
 
17.  Discussion and/or action regarding a Final plat for Clearwater Landing II, Phase 1, Plat No. 1.2
 
18.  Discussion and/or action regarding a Public hearing concerning a Replat of a portion of Tract H1-A, Tract H on Piper Lane to be known as “Lancair Lane Addition” whereby the owner is proposing to form 3 lots for contruction of an Airport Hanger Complex, followed by discussion and or action on same
 
19.  Discussion and/or action regarding the request from JP #1 to purchase a Dell Computer with 2 monitors to be paid out of the JP #1 technology fund
 
20.  Discussion and/or action regarding the selection of Salary Grievance Committee members
 
21.  Discussion and/or action regarding HCHS animal shelter contract
 
22.    Discussion and/or action concerning FY ’19 budget topics.

23.  Executive Session.  Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071.  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections:  551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).   
           
24. Reconvene in Open Session.
 
25. Discussion and/or action regarding items discussed in Executive Session and take up for consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
 
26.  Discussion and/or action regarding Department Updates:
 
           
27.   Acknowledgement of Receipt:
            a.  Notice of a public hearing for the City of Marble Falls
 
28.  Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
            a.  Contract agreement with DIJ Construction for striping of CR 408 South
            b.  Contract agreement with DIJ Construction for striping of CR 404
            c.  Agreement with Northland Cable to upgrade the County’s broadband
            d.  Reimbursement Resolution for RB 3
            e.  Reimbursement Resolution for RB 1
            f.  A Girl and a Gun Event Tourism 

29.  Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
 
30.  The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            a. Consideration and approval of any pending personnel issues within the policy.
            b. Payroll approval.
            c. Consideration and approval concerning budget amendments.
            d. Consideration and approval concerning budget line item transfers.
            e. Consideration and authorization of payment of claims previously approved by the County Auditor.
            f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
            h. Correspondence.
                       
31.  Discussion regarding any previous agenda items.
                                                                                                                           
32.  Calendar Review.
 
33.  Adjournment.

Judge Oakley called the meeting to order at 9:00 a.m.

Commissioner Precinct #3 Billy Wall gave the invocation and prayed for the family of Jimmy Ballard.

The court lead the Pledge to the U.S. and Texas Flags.

No comments were made.

The court held a public hearing concerning a replat of a portion of Tract H1-A, Tract H on Piper Lane to be known as “Lancair Lane Addition” whereby the owner is proposing to form 3 lots for construction of an Airport Hanger Complex, followed by discussion and or action on same.
 
Eddie Arredondo, County Attorney, recommended the court not proceed on this agenda item until we get orders from District Court.

No action was taken.

 The court discussed the preliminary plat approval for Cloudwood Ranch, a private subdivision consisting of 51 Lots on 286.62 acres of land out of the Wm. B. Anderson Svy. #65, Abst. #13, Burnet County, Texas.

Brett Burton, Cuplin and Associates, and Herb Darling, Development Services, presented the plat to the court.

Mark Nall, Resident, stated he is not opposed to the development, just concerned about the number of lots, property restrictions and increased traffic flow.

Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve a preliminary plat for Cloudwood Ranch, a private subdivision consisting of 51 Lots on 286.62 acres of land out of the Wm. B. Anderson Svy. #65, Abst. #13, Burnet County, Texas.

Vote: 5 - 0 Passed - Unanimously

The court discussed approval to apply for a grant from the US Department of Justice’s Bureau of Justice Assistance:  Stop School Violence Prevention and Mental Health Training Program with the Marble Falls ISD Education Foundation being a sub-grantee.  Pam Parkman is the Executive Director for the Foundation and will be assisting on the application.  Application deadline is July 23, 2018.

Pam Parkman, Jeff Gasaway, and Shana Fancher, presented the application to the court.

Pam Parkman, Executive Director Marble Falls ISD Education Foundation, stated there is a 25% match, however the school district and other organizations would cover this cost.

Jeff Gasaway, Marble Falls ISD, told the court what the schools have been doing to address school violence.

Shana Fancher, Executive Director of Special Services, stated to the court what her office is doing to prevent school violence with operational methods and emotional learning.

Commissioner Precinct #4 Joe Don Dockery, stated Marble Falls is in a 5A category with 16 possible grant awards.

Calvin Boyd, Sheriff, commended the school district for all that they do to prevent school violence.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve to apply for a grant from the US Department of Justice’s Bureau of Justice Assistance: Stop School Violence Prevention and Mental Health Training Program with the Marble Falls ISD Education Foundation being a sub-grantee. Grant request not to exceed $150,000.00.

Vote: 5 - 0 Passed - Unanimously

The court discussed the preliminary plat approval for Oak Hollow Ranches, a public subdivision consisting of 7 lots on 118 acres out of the G. A. Brandon Svy., Abst. #1292, A.M.C. Jackson Svy. Abst. #1494 and the JR Williams Svy., Abst. # 1692, Burnet County, Texas.

Herb Darling, Development Services and Herman Crighton, Owner/Developer, presented the preliminary plat to the court.

Commissioner Precinct 2 Russell Graeter questioned the roadway and lots.

Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the preliminary plat for Oak Hollow Ranches, conditional on revisiting access points and combined entry.

Vote: 4 - 1 Passed

Nay:

Commissioner Precinct 4 Joe Don Dockery

The court discussed the preliminary plat approval for Draper acres, Section 2, a private subdivision consisting of 18 lots on 61.34 acres out of the A.B. Spear Survey, Abst. No. 2, Burnet County, Texas.

Brett Burton, Cuplin and Associates and Herb Darling, Development Services, presented the plat to the court.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the preliminary plat for Draper acres, Section 2, a private subdivision consisting of 18 lots on 61.34 acres out of the A.B. Spear Survey, Abst. No. 2, Burnet County, Texas

Vote: 5 - 0 Passed - Unanimously

The court discussed a final plat for Clearwater Landing II, Phase 1, Plat No. 1.2.

Don Sherman, Willis Sherman and Associates and Herb Darling, Development Services, presented the plat to the court.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve a final plat for Clearwater Landing II, Phase 1, Plat No. 1.2.

Vote: 5 - 0 Passed - Unanimously

The court discussed the current vacancy and the process & timing for the appointment of Constable Pct. 3.

Judge Oakley recognized Constable Precinct 3 Jimmy Ballard's passing.

Judge Oakley stated the court would have to make an appointment for the unexpired term.

Judge Oakley asked Commissioner Precinct 3 Billy Wall, Capt. Chris Jett to assist in the selection.

This position has been posted and will close at 5 p.m. on Friday July 20, 2018.

Commissioner Precinct 3 Billy Wall thanked all the Constables for their assistance in this situation.

The court discussed the approval to accept award and to sign Statement of Grant Award and the resolution for the FY 2019 ABTPA Grant Program for the Heart of Texas Auto Theft Task Force.  Interlocal contracts will be approved through Commissioner’s Court at a later date.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall  to approve to accept award and to sign Statement of Grant Award and the resolution for the FY 2019 ABTPA Grant Program for the Heart of Texas Auto Theft Task Force.

Vote: 5 - 0 Passed - Unanimously

The court recessed at 9:35 a.m.

The court reconvened at 9:40 a.m.

The court discussed approval to apply for K9s4COPs grant.  K9s4COPs is a non-profit foundation based in College Station dedicated to supporting Law Enforcement K9 units across the nation.  Chief Cummings will be the Sheriff’s Office contact for this grant.  The type of dog being requested is one for Narcotics Detection.  Plans are to include maintenance of the dog in the next FY budget.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Russell Graeter to approve to apply for K9s4COPs grant. K9s4COPs. Chief Cummings will be the Sheriff’s Office contact for this grant.

Vote: 5 - 0 Passed - Unanimously

The court discussed an Order rescinding the Declaration of Disaster and Order Prohibiting Outdoor Burning for Burnet County date July 2, 2018.

Herb Darling, Development Services, presented the Order to the court.

Motion is made by: County Judge James Oakley, Seconded by: Commissioner Precinct 4 Joe Don Dockery to rescind the Order of Declaration of Disaster and Order Prohibiting Outdoor Burning for Burnet County date July 2, 2018.

Vote: 5 - 0 Passed - Unanimously

The court discussed a burn ban for the unincorporated areas of Burnet County.

Herb Darling, Development Services, presented the Burn Ban to the court.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve a burn ban for the unincorporated areas of Burnet County.

Vote: 5 - 0 Passed - Unanimously

The court discussed the approval of Database Access Agreement with East Texas Title Companies.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a Database Access Agreement with East Texas Title Companies.

Vote: 5 - 0 Passed - Unanimously

The court discussed the appointment of Don Dudley to ESD #1.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the appointment of Don Dudley to ESD #1.

Vote: 5 - 0 Passed - Unanimously

The court discussed the appointment of Roberta Elmore to the ESD #8.

Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the appointment of Roberta Elmore to the ESD #8.

Vote: 5 - 0 Passed - Unanimously

The court discussed the approval of 2018-19 TAC Health and Employee Benefits Pool renewal.

Sara Luther, Human Resources, presented the new voluntary vision coverage. Mrs. Luther recommends staying with MetLife.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve renewal of the 2018-19 TAC Health and Employee Benefits Pool.

Vote: 5 - 0 Passed - Unanimously

The court heard Department Updates:

Sara Luther, Human Resources, is the new Human Resources Director. Mrs. Luther thanked Shirley Bullard for the wonderful transition.

The court discussed a request from JP #1 to purchase a Dell Computer with 2 monitors to be paid out of the JP #1 technology fund.

Motion is made by: County Judge James Oakley, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a request from JP #1 to purchase a Dell Computer with 2 monitors to be paid out of the JP #1 technology fund.

Vote: 5 - 0 Passed - Unanimously

The court discussed the selection of Salary Grievance Committee members and selected potential members.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the 9 members as selected.

Vote: 5 - 0 Passed - Unanimously

The court discussed the HCHS animal shelter contract.

Karen Hardin, County Auditor, presented a revised request for the FY'19 Budget. Mrs. Hardin stated the funding for 2018 is short almost $70,000 and would like to amend the contract by $25,000 to be paid out of nondepartmental unallocated funds.

A request for funding will also go out to the City of Burnet, Llano County and all municipalities contracts will go up.

Motion is made by: County Judge James Oakley, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve to amend the FY18 contract for $25,000.

Vote: 4 - 0 Passed

Other:

Commissioner Precinct 2 Russell Graeter (Abstain)

The court discussed FY '19 budget topics.

Karen Hardin, County Auditor, requested 2 additional scanners and a request for additional funding from Meals on Wheels in the amount of $5410.00.

The court discussed the budget timeline.

No action was taken.

No action was taken.

No action was taken.

The court heard Department Updates:

Eddie Arredondo, County Attorney, announced Geri Dippery, Hot Check Department, will be retiring Friday July 13, 2018.

Stephanie McCormick, Collections, reported on her meeting with Vigilant Solutions and MBVA. Mrs. McCormick also stated the Burnet County Tax Assessor/Collector is now on board with flagging vehicle registrations.

Judge Oakley would like to do a warrant listing. Eddie Arredondo, County Attorney, recommends coming back to this at a later date.

The court made a Acknowledgement of Receipt:
            a.  Notice of a public hearing for the City of Marble Falls

Judge Oakley added an additional notices from the Burnet Central Appraisal District concerning public hearings.

Judge Oakley added an additional notice from TCEQ.

The court discussed contracts, agreements or grants to be approved and/or ratified:
            a.  Contract agreement with DIJ Construction for striping of CR 408 South
            b.  Contract agreement with DIJ Construction for striping of CR 404
            c.  Agreement with Northland Cable to upgrade the County’s broadband
            d.  Reimbursement Resolution for RB 3
            e.  Reimbursement Resolution for RB 1
            f.  A Girl and a Gun Event Tourism

Karen Hardin, County Auditor, presented an additional proposal from Victory Media for the Tourism Website.
 

Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve all contracts and agreements, including an additional contract with Victory Media.

Vote: 5 - 0 Passed - Unanimously

The court discussed a Call for Bids/Requests for Proposals/Qualifications.

Judge Oakley stated the county has submitted a bid in the amount of $6500.00 for a used 15 passenger van in San Antonio. This van is a 2011 with 49,635 miles.

Motion is made by: County Judge James Oakley, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the purchase of a 2011 van in the amount of $6500.00 for the Maintenance Department.

Vote: 5 - 0 Passed - Unanimously

The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
            a. Consideration and approval of any pending personnel issues within the policy.
            b. Payroll approval.
            c. Consideration and approval concerning budget amendments.
            d. Consideration and approval concerning budget line item transfers.
            e. Consideration and authorization of payment of claims previously approved by the County Auditor.
            f.  Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            g.  Consideration and approval regarding Departmental equipment requests and/or property transfers.
            h. Correspondence.

Karen Hardin, County Auditor, pulled item e.

Motion is made by Commissioner Precinct 1 Jim Luther Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the consent agenda with the exception of item e.

Vote: 5 - 0 Passed - Unanimously

Karen Hardin, County Auditor, requested approval for hanchecks for Republic of Texas, Frontier Communications, Atmos Energy, P.E.C., City of Burnet and TAC Risk Management Law Enforcement Liability.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve handchecks for Republic of Texas, Frontier Communications, Atmos Energy, P.E.C., City of Burnet, TAC Risk Management Law Enforcement Liability.

Vote: 5 - 0 Passed - Unanimously

No action was taken.

The court discussed calendar review.

Judge Oakley noted August 8 and August 22, 2018 there will be Special Meetings of the Commissioner's Court.

Commissioner Precinct 4 Joe Don Dockery stated October 13, 2018 is the next BOPATE Event. Mr. Dockery also stated July 19, 2018 at 11 a.m. there will be a County Wide HHW meeting at the Marble Falls Fire Station.

Judge Oakley adjourned the meeting at 10:30 a.m.