1.  Call to Order
 
2.  Invocation and Pledge of Allegiance to the flags.
 
3.  Public Comments.  Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court.  No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called.  There is a 2 minute speaking limit. 
 
4.  Discussion and/or action regarding approval to accept and sign authorization forms for contracts from TxDOT Traffic Safety Grants of $19,996.70 for STEP Comprehensive Grant #2019-BurnettCoSD-S-1YG-00116.  Effective gran dates October 1, 2018 – September 30, 2019.
 
5.  Discussion and/or action regarding the approval of the 2018-2019 Holiday Schedule.
 
6.  Discussion concerning the recognition of the CERT volunteers, and area VFD’s for their efforts on the recent wildfires.

7.  Discussion and/or action concerning the building permit issued for Inks Isle, LLC development and adverse communications from The Willows Subdivision Representatives.
 
8.  Discussion and/or action regarding the burn ban for the unincorporated areas of Burnet County.
 
9.  Discussion and/or action regarding the Tuesday November 6, 2018 General Election:
            a. Order General Election
            b. Approve Early Voting Schedule
            c. Appoint Election Judges/Alternates
 
10.  Discussion and/or action regarding the final plat approval for Cloudwood Ranch, Phase 1, a private subdivision consisting of 32 lots on 181.58 acres out of the William B. Anderson Svy. No. 65, Abst. No. 13, Burnet County, Texas.
 
11.  Discussion and/or action regarding the final plat approval for Oak Hollow Ranches, a private subdivision consisting of 6 lots on 118 acres out of the G.A. Brandon, AMC Jackson and JR Williams Surveys, Burnet County, Texas.
 
12. Discussion and/or action regarding a resolution to authorize a County grant to Williamson Burnet County Opportunities for $5,400.00 from Texas Department of Agriculture Texans Feeding Texans, to provide home-delivered meals to homebound persons in the county who are elderly and/or have a disability and certifying that the county has approved their accounting system or fiscal agent.
 
13.  Discussion and/or action regarding the adoption of the FY 2018-2019 Burnet County Proposed Budget.
 
14. Discussion and/or action regarding tax anticipation note.
 
15.  Executive Session.  Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071.  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections:  551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).   
           
16. Reconvene in Open Session.
 
17. Discussion and/or action regarding items discussed in Executive Session and take up for consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
 
18.  Discussion and/or action regarding Department Updates:
            a. Treasurer’s Report and Quarterly Investment Report
            b. AgriLife Extension Program Report
 
19.   Acknowledgement of Receipt:
 
20.  Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
            a.  Interlocal agreement between Burnet County and City of Burnet
            b.  Reimbursement Resolution for R&B Pct. 1 truck
            c.  Reimbursement Resolution for Constable 3
            d.  Reimbursement Resolution for a 2018 Ford Explorer Vehicle 
 
21.  Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP opening or submitted bids.
           a.  Approval to go out for bids for governmental financing 
 
22.  The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            a. Consideration and approval of any pending personnel issues within the policy.
            b. Payroll approval.
            c. Consideration and approval concerning budget amendments.
            d. Consideration and approval concerning budget line item transfers.
            e. Consideration and authorization of payment of claims previously approved by the County Auditor.
            f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
            h. Correspondence.
                       
23.  Discussion regarding any previous agenda items.
                                                                                                                           
24.  Calendar Review.
 
25.  Adjournment.

Judge Oakley called the meeting to order at 9:00 a.m.

Commissioner Precinct 4 Joe Don Dockery gave the invocation.

Commissioner Precinct 4 Joe Don Dockery stated there will be a course for Rural First Responders on October 1, 2018 in Waco.

The court discussed the Tuesday November 6, 2018 General Election:
            a. Order General Election
            b. Approve Early Voting Schedule
            c. Appoint Election Judges/Alternates

Doug Ferguson, Elections Administrator, requested the court address the Order of Election and approve Early Voting Schedules at the August 28, 2018 Special Session. Mr. Ferguson presented a list of proposed Election Judges and Alternates.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the appointment of all proposed Election Judges and Alternates.

Vote: 5 - 0 Passed - Unanimously

The court heard Department Updates:  
       
Doug Ferguson, Elections Administrator, stated his office has been very busy with mail-in ballots and registering voters. BCISD is currently holding early voting at the School Administration Offices.

The court recognized the CERT volunteers, and area VFD’s for their efforts on the recent wildfires.

Judge Oakley thanked the CERT (Community Emergency Response Team) group for volunteering with the recent fires.

Jim Barho, Emergency Management Coordinator, stated during the fires the Red Cross and The Salvation Army were also activated to aid the first responders with the supplies they needed. Mr. Barho reported they have graduated 191 volunteers and currently accepting application for a class in early 2019.

Commissioner Precinct 1 Jim Luther, Jr. stated the CERT Team was thanked by numerous agencies for their services.

Commissioner Precinct 4 Joe Don Dockery, recognized Jim Gallagher, for his service to the CERT Team.

Jim Barho, Emergency Management Coordinator, introduced the members of the CERT Team.

The court discussed the building permit issued for Inks Isle, LLC development and adverse communications from The Willows Subdivision Representatives.

Doug Caroom, Attorney with Bickerstaff Heath Delgado Acosta, LLP, presented the court with a copy from the Federal Regulations of FEMA and reinforced his concerns with the issued building permit.

Eddie Arredondo, County Attorney, reiterated the legalities of issuing a permit and the processes that must be followed. 

Pam Ferguson, Resident, stated her concerns to the court. 

Marilyn Shaefer, Resident, stated her concerns to the court.

Robby Robertson, Resident, addressed the court and thanked the County for all the support and volunteers helping with the evacuation of Indian Springs. Mr. Robertson is concerned with the debris that comes down the lakes during flooding situations.

Jeff Maddox, Owner and Developer, gave the history of the property, his costs for the different studies and his plans for the property. Mr. Maddox stated he has followed every guideline.

Salesh Rowland, Resident, has no objection to Mr. Maddox building a personal home. But does have concerns about him building an R.V. Park. 

Commissioner Precinct 1 Jim Luther, Jr. thanked the residents for their attendance and voicing their concerns.

The court took no action.

The court discussed the final plat approval for Oak Hollow Ranches, a private subdivision consisting of 6 lots on 118 acres out of the G.A. Brandon, AMC Jackson and JR Williams Surveys, Burnet County, Texas.

Herb Darling, Development Services, and Herman Crighton, Owner/Developer, presented the final plat to the court.

Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 3 Billy Wall to approve a final plat for Oak Hollow Ranches, a private subdivision consisting of 6 lots on 118 acres out of the G.A. Brandon, AMC Jackson and JR Williams Surveys, Burnet County, Texas.

Vote: 5 - 0 Passed - Unanimously

The court heard Departmental Updates:
         b. AgriLife Extension Program Report

Kelly Tarla and Linda Wells, Agrilife Extension, reported from the Agrilife Extension Program.

Kelly Tarla, Extension Agent, reported on all the awards and scholarships won in recent competitions.

Linda Wells, Agrilife Extension Office, reported on recent Family/Community Health classes and 4H.

The court discussed the final plat approval for Cloudwood Ranch, Phase 1, a private subdivision consisting of 32 lots on 181.58 acres out of the William B. Anderson Svy. No. 65, Abst. No. 13, Burnet County, Texas.

Herb Darling, Development Services and Brett Burton, Cuplin and Associates, presented the final plat to the court.

Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a final plat for Cloudwood Ranch, Phase 1, a private subdivision consisting of 32 lots on 181.58 acres out of the William B. Anderson Svy. No. 65, Abst. No. 13, Burnet County, Texas.

Vote: 5 - 0 Passed - Unanimously

The court heard Department Updates:
            a. Treasurer’s Report and Quarterly Investment Report

Karrie Crownover, Treasurer, presented the reports to the court.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Russell Graeter to approve the Treasurer's June Report and Quarterly Report.

Vote: 5 - 0 Passed - Unanimously

The court discussed approval to accept and sign authorization forms for contracts from TxDOT Traffic Safety Grants of $19,996.70 for STEP Comprehensive Grant #2019-BurnettCoSD-S-1YG-00116.  Effective grant dates October 1, 2018 – September 30, 2019.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve to accept and sign authorization forms for contracts from TxDOT Traffic Safety Grants of $19,996.70 for STEP Comprehensive Grant #2019-BurnettCoSD-S-1YG-00116. Effective grant dates October 1, 2018 – September 30, 2019.

Vote: 5 - 0 Passed - Unanimously

The court discussed the 2018-2019 Holiday Schedule.

Judge Oakley suggested the removal of the April 12 requested holiday.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the 2018-2019 Holiday schedule as presented with the removal of the April 12 Holiday.

Vote: 5 - 0 Passed - Unanimously

The court discussed the burn ban for the unincorporated areas of Burnet County.

Herb Darling, Development Services, stated the KBDI is currently at 675. Mr. Darling recommends rescinding the Declaration of Disaster and institute a regular Burn Ban.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to rescind the Declaration of Disaster.

Vote: 5 - 0 Passed - Unanimously

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to enact the Burn Ban.

Vote: 5 - 0 Passed - Unanimously

The court discussed a resolution to authorize a County grant to Williamson Burnet County Opportunities for $5,400.00 from Texas Department of Agriculture Texans Feeding Texans, to provide home-delivered meals to homebound persons in the county who are elderly and/or have a disability and certifying that the county has approved their accounting system or fiscal agent.

Karen Hardin, County Auditor, stated this contract will need to be amended to reflect $10,000.00.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a resolution authorizing a County grant to Williamson Burnet County Opportunities in the amount of $10,000 for Texas Department of Agriculture Texans Feeding Texans, to provide home-delivered meals to homebound persons in the County who are elderly and/or have a disability and certifying that the County has approved their accounting system or fiscal agent.

Vote: 5 - 0 Passed - Unanimously

The court discussed the adoption of the FY 2018-2019 Burnet County Proposed Budget.

Karen Hardin, County Auditor, presented the proposed 2018-2019 County Budget.

The proposed tax rate is 0.3900.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Russell Graeter to approve the adoption of the FY 2018-2019 Burnet County Proposed Budget.

Vote: 5 - 0 Passed - Unanimously

The court discussed a Tax Anticipation Note.

Karen Hardin, County Auditor, updated the court on the Tax Anticipation Notes. The proposed issuance is $5.5 million.

No action was taken.

The court made an Acknowledgement of Receipt:

Judge Oakley added a notice from Windermere Water System and the MIS Monthly Trapper's Report.

The court discussed tax anticipation note.

Karen Hardin, County Auditor, stated the cost of issuance will be at a maximum of $48,500.00.

The court discussed contracts, agreements or grants to be approved and/or ratified:
         a.  Interlocal agreement between Burnet County and City of Burnet
         b.  Reimbursement Resolution for R&B Pct. 1 truck
         c.  Reimbursement Resolution for Constable 3
         d.  Reimbursement Resolution for a 2018 Ford Explorer Vehicle

Judge Oakley stated items c&d are related.

Karen Hardin, County Auditor, added an additional interlocal with the City of Marble Falls and LCRA Well Water Agreement.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve all contracts.

Vote: 5 - 0 Passed - Unanimously

Commissioner Precinct 2 Russell Graeter discussed an illegal dumping site on private property in Precinct 2. Commissioner Graeter asked if the County can contract to remove and dispose of the material at a cost up to $5,000.

Eddie Arredondo, County Attorney, stated collecting and disposing of the material would be legal. However the County may not be able to recover the cost of removal.

Motion is made by: Commissioner Precinct 2 Russell Graeter, Seconded by Commissioner Precinct 4 Joe Don Dockery to authorize the Judge to sign a contract for the removal and abatement of the property at the Joppa Church.

Vote: 5 - 0 Passed - Unanimously

Karen Hardin, County Auditor, added grants with 911 and PSAP.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve grants.

Vote: 5 - 0 Passed - Unanimously

The court discussed a Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
            a.  Approval to go out for bids for governmental financing

Karen Hardin, County Auditor, stated the County needs to go out for bids in the amount of $650,000 for road equipment, law enforcement cars, bus at the jail and Constable vehicle. 

Commissioner Precinct 4 Joe Don Dockery requested approval to go out for bids for a new or used cab and chassis for a 1 ton vehicle.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve to call for bids on governmental financing for R&B equipment; Law Enforcement vehicles and a new or used cab & chassis for a 1 ton vehicle.

Vote: 5 - 0 Passed - Unanimously

The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
            a. Consideration and approval of any pending personnel issues within the policy.
            b. Payroll approval.
            c. Consideration and approval concerning budget amendments.
            d. Consideration and approval concerning budget line item transfers.
            e. Consideration and authorization of payment of claims previously approved by the County Auditor.
            f.  Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            g.  Consideration and approval regarding Departmental equipment requests and/or property transfers.
            h. Correspondence.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Russell Graeter to approve the consent agenda.

Vote: 5 - 0 Passed - Unanimously

No action was taken.

The court discussed calendar review.

No action was taken.

No action was taken.

No action was taken.

Judge Oakley adjourned the meeting at 11:15 a.m.