The State of Texas {}
County of Burnet {} On this the 22nd day of August, 2018, the Burnet County Commissioners Court met in Special Session. The following members of the court were present:
County of Burnet {} On this the 22nd day of August, 2018, the Burnet County Commissioners Court met in Special Session. The following members of the court were present:
- Present:
- James Oakley, County Judge; Jim Luther, Jr., Commissioner Precinct 1; Russell Graeter, Commissioner Precinct 2; Billy Wall, Commissioner Precinct 3; Joe Don Dockery, Commissioner Precinct 4
- Attendees:
-
- Stephanie McCormick, Comm. Court Coordinator
- Karen Hardin, County Auditor
- Janet Parker, County Clerk
Agenda
1. Call to Order
2. Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit.
3. Discussion and/or action regarding tax anticipation notes
4. Discussion and/or action regarding the Tuesday, November 6, 2018 General Election:
a. Approve early voting schedule
b. Order General Election
5. Discussion and/or action regarding the Replat to combine Lots 3 & 4, Vista Del Rio P.U.D., into a single lot to be known as Lot 3A, Vista Del Rio, P.U.D.
6. Discussion and/or action regarding approval of amended personnel policy as recommended by HR committee
7. Executive Session. Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).
8. Reconvene in Open Session.
9. Discussion and/or action regarding items discussed in Executive Session and take up for consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
10. Departmental Updates
a. Human Resources
11. Acknowledgement of Receipt:
12. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
a. CAPCOG Inter-local Agreement
b. Inter-local Agreement between Burnet County and City of Bertram for road work
c. Inter-local Agreement between Burnet County and Williamson County for road work
13. Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
14. The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
a. Consideration and approval of any pending personnel issues within the policy.
b. Payroll approval.
c. Consideration and approval concerning budget amendments.
d. Consideration and approval concerning budget line item transfers.
e. Consideration and authorization of payment of claims previously approved by the County Auditor.
f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
h. Correspondence.
15. Discussion regarding any previous agenda items.
a. On the agenda for August 14, 2018 item number 20 (a) was to have read as an inter-local between Burnet County and the City of Marble Falls, not City of Burnet.
16. Adjournment
2. Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit.
3. Discussion and/or action regarding tax anticipation notes
4. Discussion and/or action regarding the Tuesday, November 6, 2018 General Election:
a. Approve early voting schedule
b. Order General Election
5. Discussion and/or action regarding the Replat to combine Lots 3 & 4, Vista Del Rio P.U.D., into a single lot to be known as Lot 3A, Vista Del Rio, P.U.D.
6. Discussion and/or action regarding approval of amended personnel policy as recommended by HR committee
7. Executive Session. Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).
8. Reconvene in Open Session.
9. Discussion and/or action regarding items discussed in Executive Session and take up for consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
10. Departmental Updates
a. Human Resources
11. Acknowledgement of Receipt:
12. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
a. CAPCOG Inter-local Agreement
b. Inter-local Agreement between Burnet County and City of Bertram for road work
c. Inter-local Agreement between Burnet County and Williamson County for road work
13. Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
14. The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
a. Consideration and approval of any pending personnel issues within the policy.
b. Payroll approval.
c. Consideration and approval concerning budget amendments.
d. Consideration and approval concerning budget line item transfers.
e. Consideration and authorization of payment of claims previously approved by the County Auditor.
f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
h. Correspondence.
15. Discussion regarding any previous agenda items.
a. On the agenda for August 14, 2018 item number 20 (a) was to have read as an inter-local between Burnet County and the City of Marble Falls, not City of Burnet.
16. Adjournment
Item #1:
Call to Order
Call to Order
Judge Oakley called the meeting to order at 9:00 a.m.
Item #2:
Comments
Comments
No public comments were made.
Commissioner Precinct 4 Joe Don Dockery stated Stephanie McCormick needs RSVPs from the Commissioners for the attending the CAPCOG General Assembly on September 12, 2018.
Judge Oakley stated the "Pink Out" will be held September 20, 2018.
Commissioner Precinct 4 Joe Don Dockery stated Stephanie McCormick needs RSVPs from the Commissioners for the attending the CAPCOG General Assembly on September 12, 2018.
Judge Oakley stated the "Pink Out" will be held September 20, 2018.
Item #3:
Tax Anticipation Notes
Tax Anticipation Notes
The court discussed tax anticipation notes.
Karen Hardin, County Auditor, stated the invitations to bid have been sent out. Bid will be awarded September 11, 2018.
Karen Hardin, County Auditor, stated the invitations to bid have been sent out. Bid will be awarded September 11, 2018.
Item #4:
Tuesday, November 6, 2018 General Election
Tuesday, November 6, 2018 General Election
The court discussed the Tuesday, November 6, 2018 General Election:
a. Approve early voting schedule
b. Order General Election
Doug Ferguson, Election Administrator, presented a letter from Marble Falls I.S.D. requesting an additional voting location.
a. Approve early voting schedule
b. Order General Election
Doug Ferguson, Election Administrator, presented a letter from Marble Falls I.S.D. requesting an additional voting location.
Motion was made by Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve items a&b for the Tuesday, November 6, 2018 General Election.
Vote: 5 - 0 - Unanimously
Attachments:
Item #5:
Lots 3 & 4, Vista Del Rio P.U.D
Lots 3 & 4, Vista Del Rio P.U.D
The court discussed a replat to combine Lots 3 & 4, Vista Del Rio P.U.D., into a single lot to be known as Lot 3A, Vista Del Rio, P.U.D.
Herb Darling, Environmental Services Director and Greg Mayes, Cuplin and Associates, presented the replat to the court.
Herb Darling, Environmental Services Director and Greg Mayes, Cuplin and Associates, presented the replat to the court.
Motion was made by Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve a replat to combine Lots 3 & 4, Vista Del Rio P.U.D., into a single lot to be known as Lot 3A, Vista Del Rio, P.U.D.
Vote: 5 - 0 - Unanimously
Attachments:
Item #6:
Amended Personnel Policy
Amended Personnel Policy
The court discussed the approval of amended personnel policy as recommended by HR Committee.
Sara Luther, Director of Human Resources, presented the proposed amendments to the court.
Sara Luther, Director of Human Resources, presented the proposed amendments to the court.
Motion was made by Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 2 Russell Graeter to approve the amended personnel policy as recommended by HR Committee.
Vote: 5 - 0 - Unanimously
Attachments:
Item #10:
Departmental Updates
Departmental Updates
The court heard Departmental Updates
a. Human Resources
Sara Luther, Director of Human Resources, updated the court on Positions/Classifications of job titles and job descriptions.
Judge Oakley stated the Tahoe for the Public Nuisance Officer Grant position has been received and is currently in the outfitting stage.
Judge Oakley stated the Public Nuisance Officer position needs to be clarified and reflect this position is solely grant funded.
Karen Harden, County Auditor, stated the job description cannot be amended until after the grant has been accepted.
Judge Oakley stated the four Constables and Herb Darling, Environmental Services Director, be on the hiring committee for the Public Nuisance Officer and make a recommendation to the court.
No action was taken.
a. Human Resources
Sara Luther, Director of Human Resources, updated the court on Positions/Classifications of job titles and job descriptions.
Judge Oakley stated the Tahoe for the Public Nuisance Officer Grant position has been received and is currently in the outfitting stage.
Judge Oakley stated the Public Nuisance Officer position needs to be clarified and reflect this position is solely grant funded.
Karen Harden, County Auditor, stated the job description cannot be amended until after the grant has been accepted.
Judge Oakley stated the four Constables and Herb Darling, Environmental Services Director, be on the hiring committee for the Public Nuisance Officer and make a recommendation to the court.
No action was taken.
Item #11:
Acknowledgement of Receipt
Acknowledgement of Receipt
No action was taken.
Item #7:
Executive Session
Executive Session
No action was taken.
Item #8:
Reconvene in Open Session
Reconvene in Open Session
No action was taken.
Item #9:
Items Discussed in Executive Session
Items Discussed in Executive Session
No action was taken.
Item #12:
Contracts, Agreements or Grants
Contracts, Agreements or Grants
The court discussed contracts, agreements or grants to be approved and/or ratified:
a. CAPCOG Inter-local Agreement
b. Inter-local Agreement between Burnet County and City of Bertram for road work
c. Inter-local Agreement between Burnet County and Williamson County for road work
Judge Oakley stated the work on C.R. 322 with Williamson County will be amended once bids are received.
The court was presented with an ESRI Contract Renewal
a. CAPCOG Inter-local Agreement
b. Inter-local Agreement between Burnet County and City of Bertram for road work
c. Inter-local Agreement between Burnet County and Williamson County for road work
Judge Oakley stated the work on C.R. 322 with Williamson County will be amended once bids are received.
The court was presented with an ESRI Contract Renewal
Motion was made by Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve contracts, agreements or grants:
a. CAPCOG Inter-local Agreement
b. Inter-local Agreement between Burnet County and City of Bertram for road work
c. Inter-local Agreement between Burnet County and Williamson County for road work
Vote: 5 - 0 - Unanimously
Attachments:
Item #13:
Call for Bids/Requests for Proposals/Qualifications
Call for Bids/Requests for Proposals/Qualifications
No action was taken.
Item #14:
Consent Agenda
Consent Agenda
The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
a. Consideration and approval of any pending personnel issues within the policy.
b. Payroll approval.
c. Consideration and approval concerning budget amendments.
d. Consideration and approval concerning budget line item transfers.
e. Consideration and authorization of payment of claims previously approved by the County Auditor.
f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
h. Correspondence.
a. Consideration and approval of any pending personnel issues within the policy.
b. Payroll approval.
c. Consideration and approval concerning budget amendments.
d. Consideration and approval concerning budget line item transfers.
e. Consideration and authorization of payment of claims previously approved by the County Auditor.
f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
h. Correspondence.
Motion was made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Russell Graeter to approve the Consent Agenda in its entirety.
Vote: 5 - 0 - Unanimously
Attachments:
Item #15:
Previous Agenda Items
Previous Agenda Items
The court discussed previous agenda items.
a. On the agenda for August 14, 2018 item number 20 (a) was to have read as an inter-local between Burnet County and the City of Marble Falls, not City of Burnet.
a. On the agenda for August 14, 2018 item number 20 (a) was to have read as an inter-local between Burnet County and the City of Marble Falls, not City of Burnet.
Item #10:
Departmental Updates
Departmental Updates
The court discussed Departmental Updates:
Judge Oakley stated Todd Bostick's work at Ft. Croghan is complete.
Commissioner Precinct 2 Russell Graeter stated the parking lot will need repairs.
Judge Oakley stated maintenance work in Oakalla is nearing completion.
Judge Oakley stated Todd Bostick's work at Ft. Croghan is complete.
Commissioner Precinct 2 Russell Graeter stated the parking lot will need repairs.
Judge Oakley stated maintenance work in Oakalla is nearing completion.
Item #16:
Adjournment
Adjournment
Judge Oakley adjourned the meeting at 9:42 a.m.
