1.  Call to Order
 
2.  Public Comments.  Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit. 
 
3.   Discussion and/or action regarding Public Hearings:
      a. 9:15 am Burnet County proposed ad valorem tax rate and Budget for FY 2018-2019
 
4.  Discussion and/or action regarding the FY 2018-2019 Budget
 
5.  Departmental Updates
     
6.  Acknowledgement of Receipt:
 
7.  Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
      a. Kleen Air Contract for Sheriff’s Office
      b. City of Bertram Dispatching Contract
      c. City of Burnet Dispatching Contract
      d. Lone Star Land Partners Commercial Lease Agreement
      e. Taylor County Inmate Housing Agreement Ratification
      f. SADA Contracts for Google Cloud and Sheriff’s Office G Suite
     
8.  Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
 
9.  The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
            a. Consideration and approval of any pending personnel issues within the policy.
            b. Payroll approval.
            c. Consideration and approval concerning budget amendments.
            d. Consideration and approval concerning budget line item transfers.
            e. Consideration and authorization of payment of claims previously approved by the County Auditor.
            f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
            h. Correspondence.
 
10.  Discussion and/or action regarding any previous agenda items.
           
11.  Calendar Review
 
12.  Adjournment

Judge Oakley called the meeting to order at 9:00 a.m.

No comments were made.

The court discussed the FY 2018-2019 Budget.

Judge Oakley stated the Veteran's Service Officer would like to add 2 hours to each day they are open. Total annual impact would be $4800, and has already been reflected in the FY 2018-2019 Budget. This additional cost would be paid from the Correctional Services, with a net effect of 0.

Commissioner Precinct 4 Joe Don Dockery stated the Sheriff's Office Consoles for Dispatching needs to be upgraded. This is estimated to cost $700,000.00.

Judge Oakley would like to look at other options and add a Line Item for Matching Grants in future budgets.

No action was taken.

No action was taken.

The court discussed contracts, agreements or grants to be approved and/or ratified:
      a. Kleen Air Contract for Sheriff’s Office
      b. City of Bertram Dispatching Contract
      c. City of Burnet Dispatching Contract
      d. Lone Star Land Partners Commercial Lease Agreement
      e. Taylor County Inmate Housing Agreement Ratification
      f. SADA Contracts for Google Cloud and Sheriff’s Office G Suite

Motion was made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Russell Graeter to approve all contracts, agreements or grants.

Vote: 4 - 0

The court discussed previous agenda items.

Karen Hardin, County Auditor, added the previously approved County Maintained Road Mileage Certification to the record.

The court discussed a Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.

Judge Oakley stated the following bids for $750,000.00 in Governmental Financing for R&B4, Precinct #3 Constable Vehicle, Road Equipment, Heavy Equipment and Sheriff Vehicle were received:
BB&T              -  2.95% Interest with no fees
US Bankcorp   - 3.03% Interest with no fees
Frost                 - 3.3% Interest with $400.00 fees
Wells Fargo     - 4.01% Interest with $750.00 fees
NBH Bank       - 4.20% Interest with $250.00 fees
D&M Leasing  - 5.3% Interest with $1,450.00 fees

Karen Hardin, County Auditor, recommends BB&T.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther Jr., to approve accepting a bid from BB&T for Governmental Financing.

Vote: 4 - 0 Passed - Unanimously

Capt. Matt Kimbler, presented bids received for a new Inmate Transport Bus.

Truck Site                 - $49,080.00 Plus Shipping
Longhorn Bus Sales - $155,066.00
HGAC Buy               - $168,349.68

Karen Hardin, County Auditor, recommends looking at our purchasing co-ops and the buy board.

Motion was made by Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 2 Russell Graeter to approve the Jail to go out for bids for a used Inmate Transport Bus with 80,000 or fewer miles.

Vote: 4 - 0

The court held Public Hearings:
      a. 9:15 am Burnet County proposed ad valorem tax rate and Budget for FY 2018-2019
 
 Judge Oakley noted no one from the public was present.

The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
            a. Consideration and approval of any pending personnel issues within the policy.
            b. Payroll approval.
            c. Consideration and approval concerning budget amendments.
            d. Consideration and approval concerning budget line item transfers.
            e. Consideration and authorization of payment of claims previously approved by the County Auditor.
            f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
            g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
            h. Correspondence.

Karen Hardin, County Auditor, pulled item E.

Commissioner Precinct 4 Joe Don Dockery pulled item D.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther Jr., to approve the Consent Agenda with the exception of items d and e.

Vote: 4 - 0 - Passed - Unanimously

Commissioner Precinct 4 Joe Don Dockery questioned the purchase of Gun Safes for Courthouse Security and Turn Style Counter.

Chief Mike Cummings stated the Turn Style Counter is for additional security at the South Annex Entrance.

Judge Oakley stated he would like to hold on the Turn Style Counter.

Chief Mike Cummings stated the Gun Safe is to hold AK-47s for the Courthouse, North Annex and South Annex.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther Jr., to approve the line item transfers with the exception of the Turn Style Counter.

Judge Oakley asked Chief Mike Cummings about Courthouse Security line item transfers.

Judge Oakley would like to hold on this agenda item until Capt. Chris Jett can present these to the court.

Karen Hardin, County Auditor, stated item e is to allow a hand check for the Humane Society.

Commissioner Precinct 4 Joe Don Dockery and Commissioner Precinct 1 Jim Luther Jr. rescinded their motions.
 
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 2 Russell Graeter to approve a hand check in the amount of $15,000.00 for the Humane Society.

Vote: 4 - 0 - Passed - Unanimously

Capt. Chris Jett stated the Turn Style Counter would have wheels to comply with the ADA.

Judge Oakley recommends waiting until Maintenance can build a custom desk and expansions.

Capt. Chris Jett stated the Couurthouse security line item transfer is for a camera system for the Sheriff Office and Courthouse. This is a base piece and will allow Dispatch to be able to monitor the courthouses.

Motion was made by Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the line item transfers with the exception of the Turn Style Counter.

Vote: 4 - 0

The court discussed the FY 2018-2019 Budget.

Judge Oakley stated the need for new Dispatcher's Consoles. Judge Oakley recommends the County ask CAPCOG for 911 Funding.

Capt. Chris Jett stated the current consoles are no longer supported. Currently three consoles are patched into the system, but are not digital.

The court discussed calendar review.

 The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:
              g. Consideration and approval regarding Departmental equipment requests and/or property transfers

Judge Oakley stated the Precinct 3 Constable vehicle is running again. The court discussed possible uses for the vehicle.

The court discussed the FY 2018-2019 Budget.

Judge Oakley discussed changes in the Auditor's Office.

Judge Oakley adjourned the meeting at 10:02 a.m.