The State of Texas {}
County of Burnet {} On this the 31st day of October, 2018, the Burnet County Commissioners Court met in Special Session. The following members of the court were present:
County of Burnet {} On this the 31st day of October, 2018, the Burnet County Commissioners Court met in Special Session. The following members of the court were present:
- Present:
- County Judge James Oakley; Commissioner Precinct 1 Jim Luther, Jr.; Commissioner Precinct 2 Russell Graeter; Commissioner Precinct 3 Billy Wall; Commissioner Precinct 4 Joe Don Dockery
- Attendees:
-
- Stephanie McCormick, Comm. Court Coordinator
- Carole Poppema, Assistant County Auditor
- Janet Parker, County Clerk
Agenda
1. Call to Order
2. Public Comments. Any person with business before the Commissioners’ Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit.
3. Discussion and/or action regarding any items deemed necessary and relevant to the recent flooding.
4. Discussion and/or action regarding the acceptance of donated drain pipes for low water crossing improvements on CR 120 from Collier Materials.
5. Discussion and/or action regarding the appointment of Brian Butler to ESD #8.
6. Discussion and/or action regarding the resignation of Damon Beierle from ESD #7, and the appointment of Randy Hartman to ESD #7.
7. Discussion and/or action regarding the approval to accept the roadways in the platted subdivision of Spicewood Estates as county roads. Acceptance by deed of approximately 0.6 tenths of a mile total.
8. Discussion and/or action for the approval of the re:SearchTx Participation Agreement.
9. Departmental Updates.
10. Acknowledgement of Receipt:
a. Notice regarding Spicewood Crushed Stone
11. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
12. Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
13. The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
a. Consideration and approval of any pending personnel issues within the policy.
b. Payroll approval.
c. Consideration and approval concerning budget amendments.
d. Consideration and approval concerning budget line item transfers.
e. Consideration and authorization of payment of claims previously approved by the County Auditor.
f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
h. Correspondence.
15. Discussion and/or action regarding any previous agenda items.
16. Calendar Review
17. Adjournment
2. Public Comments. Any person with business before the Commissioners’ Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit.
3. Discussion and/or action regarding any items deemed necessary and relevant to the recent flooding.
4. Discussion and/or action regarding the acceptance of donated drain pipes for low water crossing improvements on CR 120 from Collier Materials.
5. Discussion and/or action regarding the appointment of Brian Butler to ESD #8.
6. Discussion and/or action regarding the resignation of Damon Beierle from ESD #7, and the appointment of Randy Hartman to ESD #7.
7. Discussion and/or action regarding the approval to accept the roadways in the platted subdivision of Spicewood Estates as county roads. Acceptance by deed of approximately 0.6 tenths of a mile total.
8. Discussion and/or action for the approval of the re:SearchTx Participation Agreement.
9. Departmental Updates.
10. Acknowledgement of Receipt:
a. Notice regarding Spicewood Crushed Stone
11. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
12. Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
13. The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
a. Consideration and approval of any pending personnel issues within the policy.
b. Payroll approval.
c. Consideration and approval concerning budget amendments.
d. Consideration and approval concerning budget line item transfers.
e. Consideration and authorization of payment of claims previously approved by the County Auditor.
f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
h. Correspondence.
15. Discussion and/or action regarding any previous agenda items.
16. Calendar Review
17. Adjournment
Item #1:
Call to Order
Call to Order
Judge Oakley called the meeting to order at 9:00 a.m.
Item #2:
Comments
Comments
No comments were made.
Item #3:
Flooding
Flooding
The court discussed any items deemed necessary and relevant to the recent flooding.
Karen Hardin, County Services Director, stated the court needs to ratify the following RFPs:
1. Debris removal
2. Household Hazardous Waste
3. Refrigerant Recovery
4. Curbside
Motion was made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve the ratification of four following RFPs:
1. Debris removal
2. Household Hazardous Waste
3. Refrigerant Recovery
4. Curbside
Vote: 5 - 0 Passed - Unanimously
Judge Oakley stated Governor Greg Abbott has sent a letter to President Trump requesting a Presidential Disaster Declaration for Burnet and surrounding Counties.
Commissioner Precinct 4 Joe Don Dockery stated Matt Smith, Hill Country Recycling, has brought a roll off trailer and will haul all the metal at no expense to the County.
Commissioner Precinct 1 Jim Luther, Jr. stated there is about 6500 cubic yards of debris to be removed with more expected. Mr. Luther also stated TxDOT has four dump trucks and 4 Grade All Machines with staff to assist.
Judge Oakley stated L.C.R.A. has donated $100,000.00 to Burnet and Llano Counties for flood debris cleanup.
Karen Hardin, County Services Director, stated the court needs to ratify the following RFPs:
1. Debris removal
2. Household Hazardous Waste
3. Refrigerant Recovery
4. Curbside
Motion was made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve the ratification of four following RFPs:
1. Debris removal
2. Household Hazardous Waste
3. Refrigerant Recovery
4. Curbside
Vote: 5 - 0 Passed - Unanimously
Judge Oakley stated Governor Greg Abbott has sent a letter to President Trump requesting a Presidential Disaster Declaration for Burnet and surrounding Counties.
Commissioner Precinct 4 Joe Don Dockery stated Matt Smith, Hill Country Recycling, has brought a roll off trailer and will haul all the metal at no expense to the County.
Commissioner Precinct 1 Jim Luther, Jr. stated there is about 6500 cubic yards of debris to be removed with more expected. Mr. Luther also stated TxDOT has four dump trucks and 4 Grade All Machines with staff to assist.
Judge Oakley stated L.C.R.A. has donated $100,000.00 to Burnet and Llano Counties for flood debris cleanup.
Item #5:
ESD #8
ESD #8
The court discussed the appointment of Brian Butler to ESD #8.
Motion was made by Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 3 Billy Wall to approve the appointment of Brian Butler to ESD #8.
Vote: 5 - 0 - Unanimously
Item #6:
ESD #7
ESD #7
The court discussed the resignation of Damon Beierle from ESD #7, and the appointment of Randy Hartman to ESD #7.
Commissioner Precinct 2 Russell Graeter thanked Damon Beierle for serving ESD #7.
Commissioner Precinct 2 Russell Graeter thanked Damon Beierle for serving ESD #7.
Motion was made by Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the resignation of Damon Beierle from ESD #7, and the appointment of Randy Hartman to ESD #7.
Vote: 5 - 0 - Unanimously
Item #4:
Donated Drain Pipes from Collier Materials
Donated Drain Pipes from Collier Materials
The court discussed the acceptance of donated drain pipes for low water crossing improvements on CR 120 from Collier Materials.
Judge Oakley stated the donated drain pipes have a value of $35,000.00.
Judge Oakley stated the donated drain pipes have a value of $35,000.00.
Motion was made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve the acceptance of donated drain pipes for low water crossing improvements on CR 120 from Collier Materials, with a value of $35,000.00.
Vote: 5 - 0 - Unanimously
Item #7:
Spicewood Estates
Spicewood Estates
The court discussed the approval to accept the roadways in the platted subdivision of Spicewood Estates as county roads. Acceptance by deed of approximately 0.6 tenths of a mile total.
Commissioner Precinct 4 Joe Don Dockery stated these roads will be known as C.R. 427 and 427A.
Commissioner Precinct 4 Joe Don Dockery stated these roads will be known as C.R. 427 and 427A.
Motion was made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve to accept the roadways in the platted subdivision of Spicewood Estates as county roads. Acceptance by deed of approximately 0.6 tenths of a mile total. These roads will be known as C.R. 427 & 427A.
Vote: 5 - 0 - Unanimously
Attachments:
Item #8:
SearchTx
SearchTx
The court discussed the approval of the re:SearchTx Participation Agreement.
Janet Parker, County Clerk, presented the agreement to the court.
Janet Parker, County Clerk, presented the agreement to the court.
Motion was made by Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 2 Russell Graeter to approve the re:SearchTx Participation Agreement.
Vote: 5 - 0 - Unanimously
Attachments:
Item #9:
Departmental Updates
Departmental Updates
No action was taken.
Item #10:
Acknowledgement of Receipt
Acknowledgement of Receipt
The court made an Acknowledgement of Receipt:
a. Notice regarding Spicewood Crushed Stone
a. Notice regarding Spicewood Crushed Stone
Attachments:
Item #11:
Contracts, Agreements or Grants
Contracts, Agreements or Grants
No action was taken.
Item #12:
Call for Bids/Requests for Proposals/Qualifications
Call for Bids/Requests for Proposals/Qualifications
The court made Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids.
Judge Oakley stated the bids for the Jail Security System are still being considered.
Judge Oakley stated the bids for the Jail Security System are still being considered.
Item #11:
Contracts, Agreements or Grants
Contracts, Agreements or Grants
The court discussed contracts, agreements or grants to be approved and/or ratified:
Karen Hardin, County Services Director, presented a contract with Affiliated Communications in the amount of $13,500.00, Interlocal with Granite Shoals Fire Department, a contract with City of Marble Falls, Interlocal with City of Highland Haven, previously approved contract with IHS, and an agreement with Austin Community Foundation.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by Commissioner Precinct 4 Joe Don Dockery to approve all contracts and agreements as presented.
Vote: 5 - 0 Passed - Unanimously
Sgt. Russell Kneese presented the court two quotes from Enterprise for seven Sheriff's Office vehicles.
Karen Hardin, County Services Director, presented a contract with Affiliated Communications in the amount of $13,500.00, Interlocal with Granite Shoals Fire Department, a contract with City of Marble Falls, Interlocal with City of Highland Haven, previously approved contract with IHS, and an agreement with Austin Community Foundation.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by Commissioner Precinct 4 Joe Don Dockery to approve all contracts and agreements as presented.
Vote: 5 - 0 Passed - Unanimously
Sgt. Russell Kneese presented the court two quotes from Enterprise for seven Sheriff's Office vehicles.
Motion was made by Commissioner Precinct 2 Russell Graeter, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve two quotes from Enterprise for two Sheriff's Department vehicles.
Vote: 5 - 0 - Unanimously
Attachments:
Item #13:
Consent Agenda
Consent Agenda
The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
a. Consideration and approval of any pending personnel issues within the policy.
b. Payroll approval.
c. Consideration and approval concerning budget amendments.
d. Consideration and approval concerning budget line item transfers.
e. Consideration and authorization of payment of claims previously approved by the County Auditor.
f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
h. Correspondence.
a. Consideration and approval of any pending personnel issues within the policy.
b. Payroll approval.
c. Consideration and approval concerning budget amendments.
d. Consideration and approval concerning budget line item transfers.
e. Consideration and authorization of payment of claims previously approved by the County Auditor.
f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
h. Correspondence.
Motion was made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Russell Graeter to approve the consent agenda in its entirety.
Vote: 5 - 0 - Unanimously
Item #15:
Previous Agenda Items
Previous Agenda Items
No action was taken.
Item #16:
Calendar Review
Calendar Review
The court discussed calendar review.
Item #11:
Contracts, Agreements or Grants
Contracts, Agreements or Grants
The court discussed contracts, agreements or grants to be approved and/or ratified:
Carole Poppema, Assistant County Auditor, added the Indigent Defense Expenditure Report.
Carole Poppema, Assistant County Auditor, added the Indigent Defense Expenditure Report.
Motion was made by Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to authorize Judge Oakley to do anything necessary for the submittal of the Indigent Defense Expenditure Report.
Vote: 5 - 0 - Unanimously
Item #17:
Adjournment
Adjournment
Judge Oakley adjourned the meeting at 9:34 a.m.
