An  agenda  packet  containing  detailed  information   on  the  items  listed  below  is  distributed  to  the  County  Judge, Commissioners, and County Clerk the Friday preceding  the meeting.   The agenda packet is also posted on the county website at   www.burnetcountytexas.org, under Public Meetings.   A hard copy of the agenda packet is available in the County Clerk's office. Our Mission Statement:  The mission of Burnet County is to maintain overall efficient and effective management of county resources while providing the services mandated by state and federal law and desired by the citizens of Burnet County.
 
REGULAR MEETING DATE:  Tuesday September 10, 2019 MEETING TIME: 9:00 a.m.
MEETING PLACE: 2nd Floor Courtroom located at 220 S. Pierce, Burnet, Texas
 
1.  Call to Order
 
2. Invocation and Pledge of Allegiance to the flags.
 
3.  Public Comments.  Any person with business before the Commissioner’s Court not scheduled on the   agenda may speak to the Court.  No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called.  There is a 2 minute speaking limit. 
 
4. Discussion and/or action regarding the 2019-2020 Budget and take action as necessary (Oakley/Smith)
 
5. Discussion and/or action regarding the adoption of the 2019-2020 Budget (Oakley/Smith)
 
6.  Discussion and/or action to adopt the 2019 Tax Rate which will fund the 2019-2020 Budget (Oakley/Smith)
 
7.  Discussion and/or action to ratify the Property Tax Rate (Oakley/Smith)
 
8.  Discussion and/or action to set the amount of the District Clerk Records Archive Fee to $10 pursuant to Gov’t Code 51.305(b) (Walker)
 
9.  Discussion and/or action regarding the acceptance of 2.43 acres of right-of-way on existing CR 409 from Doug and Carolyn Thomas via donation deed providing the County ownership in fee simple title (Dockery)
 
10.  Discussion and/or action for the approval to accept Grant #1738516 for FY 20 for 33^rd and 424^th Judicial Districts Drug Court Program with Specialty Courts Program with the Criminal Justice Division of the Office of the Governor (Kennedy/Poppema)
 
11.  Discussion and/or action Approval to apply for a grant for fingerprinting machines through the Gulf States Regional Law Enforcement Technology Assistance Initiative with the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance to fulfill new state requirement of reporting Class C family violence convictions. These are ticketed only offenses that beginning September 1, 2019 are required to report as if they were arrests. Application will include machines for local municipal courts who are also required to report these convictions. This grant has no match however, if the local courts choose to participate they will be required to pay for their own maintenance agreement after the first year. (Arredondo/Parker)
 
12.  Discussion and/or action concerning engaging with Allison, Bass, & Associates for the redistrict commensurate with the 2020 census (Oakley)
 
13. Discussion and/or action regarding the possible change of a regularly scheduled Commissioners Court date for November 26^th (Oakley)
 
14. Presentation of the Hunger Awareness Proclamation by the Burnet County Hunger Alliance (Oakley)

15.  Discussion and/or action regarding a presentation from the Burnet County ESD #9 regarding ESD #9’s future adoption of a fire code (Dockery)
 
16.  Discussion and/or action for the approval to purchase computers & monitors for CHS, and a replacement camera for the back of the N. Annex, using County/District Court tech funds (Smith/Coates)
 
17.  Discussion and/or action concerning a Presentation by the Burnet County Historical Commission and recognition of the induction of honorary member, Vonnie Fox (Oakley)
 
18.  Discussion and/or action regarding the final plat of Lot 47, Clearwater Landing at LBJ II, Phase 1, to be known as Clearwater Landing at LBJ II, Phase 1, Plat No. 1.3, 0.13 acres out of the William  Simmons Svy. No. 121, Abst. No. 777, Burnet County, Texas (Luther)
 
19.  Discussion and/or action concerning the release of $72,075 from Cash Bond 18-12-11 for 7 Creeks Ranch, Phase 5, leaving a remainder amount of $43,245 as the maintenance portion for a 2 year period from this date (Beierle)
 
20.  Discussion and/or action concerning the release of $149,259 from Cash Bond 19-05-29 for 7 Creeks Ranch, Phase 6, leaving a remainder amount of $40,707 as the maintenance portion for a 2 year period from this date (Beierle)
 
21.  Discussion and/or action concerning the final plat approval for Rolling Hills Reserve, Phase 1, a private subdivision consisting of 80 lots on 795.16 acres, located at 4620 CR 103 (Luther)
 
22.  Discussion and/or action concerning the acceptance of a subdivision improvement bond from 7 Stars Land, LLC, in the amount of $644,198.06, for work to be completed at the Rolling Hills reserve, Phase 1 Subdivision (Luther)
 
23.  Executive Session.  Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071.  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections:  551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).   
           
24. Reconvene in Open Session.  (Oakley)
 
25. Discussion and/or action regarding items discussed in Executive Session and take up for  
Consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.  (Oakley)
 
26.  Discussion and/or action regarding Department Updates:  (Oakley)
           
27.   Acknowledgement of Receipt: (Oakley)
            a. MIS Summary
 
28.  Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
       (Oakley)

1. MOU for FY 2020 with Burnet County, Burnet County Sheriff’s Office and Bluebonnet Trails Community Services for $106,387 for Crisis Diversion program
2. Marble Falls Music Festival Tourism Event Sponsorship
3. Contract with BCISD for Employment of a Juvenile Case Manager
4. Inter Local agreement with the City of Bertram for road work
5.  Stitch Media contract and 2019/2020 Hotel/Motel Advertising contract  - Tourism 

29.  Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings
      or submitted bids.  (Oakley)

1. Award for Independent Auditing services 

30.  The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:

1. Consideration and approval of any pending personnel issues within the policy.
   1. Burnet County Carry Forward Policy
2.  Payroll approval/Personnel Action Form Approval
3. Consideration and approval concerning budget amendments.
4. Consideration and approval concerning budget line item transfers.
5. Consideration and authorization of payment of claims previously approved by the County Auditor.
6. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
7. Consideration and approval regarding Departmental equipment requests and/or property transfers.
8. Correspondence.
   1. Letter to LCRA regarding LBJ potential winter lowering                                           

31.  Discussion regarding any previous agenda items.
 
32.  Calendar Review.
 
33.  Adjournment.
 
 
                                                                                   
James Oakley, Burnet County Judge
 
                                                                                               
Reviewed by:  Eddie Arredondo, County Attorney

 
 
The Commissioners' Court  reserves  the right  to adjourn into Executive Session  at any time during the course  of this meeting  to discuss any matters as authorized by the Texas Government Code  including, but not limited  to, Sections: 551.071 (Consultation with  Attorney) 551.072 (Deliberations about  Real Property), 551.073 (Deliberations about  Gifts and  Donations)Deliberations about  Security  Devices), 551.087 (Economic Development), 418.183 (Deliberations about  Homeland Security  Issues).  Compliance  with  the  Americans  with  Disabilities  Act, Burnet  County  will  provide  for  reasonable  accommodations   for  persons attending  Commissioners'  Court. To better serve you, requests should be received 24 hours prior to the meetings. Please contact Ms. Stephanie McCormick, Commissioners’ Court Coordinator, at (512) 715-5276. Please note, the location of the meeting is subject to change based upon availability of the Courtroom. If meeting location is changed, notice at the above meeting location shall be posted to ensure public access to meeting is granted.
 

Judge Oakley called the meeting to order at 9:00 a.m.

Comm. Dockery gave the invocation.  The court led the pledges to the US and Texas flags.

There were no comments from the public.

The court received a report from Pam Rodgers with Burnet County Hunger Alliance.  The court passed a Proclamation designating September as Hunger Awareness Month and September 23-29 as Hunger Awareness Week.  

The Hunger Alliance is in its fourth year of operation and their goal is to bring together a network of food providers; community organizations; schools; businesses; churches; and concerned citizens to build relationships to end hunger in Burnet County.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 2 Damon Beierle to approve the Proclamation designating September 2019 as Burnet County Hunger Awareness Month.

Vote: 5 - 0 Passed - Unanimously

Comm. Dockery addressed the harassment from fellow employees over the final score of the Burnet vs Marble Falls football game.

The court heard a presentation by the Burnet County Historical Commission and recognition of the induction of honorary member, Vonnie Fox.   The court thanked Ms. Fox for the generous donation of furniture and furnishings that will be housed in the Historic County Jail. 

The court heard a presentation from the Burnet County ESD #9 regarding ESD #9's future adoption of a fire code. Karen Bruett, ESD #9 Commissioner addressed the court on the need of the adoption of a fire code to support robust and responsible growth and development that does not place citizens or visitors at risk.  The court thanked ESD #9 for the presentation. 

The court discussed approval of the final plat for Rolling Hills Reserve, Phase 1, a private subdivision consisting of 80 lots on 795.16 acres, located at 4629 CR 103. 

John Tobin with The Moore Group presented the final plat for approval.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the final plat for Rolling Hills Reserve, Phase 1, a private subdivision consisting of 80 lots on 795.16 acres, located at 4620 CR 103.

Vote: 5 - 0 Passed - Unanimously

The court discussed acceptance of a subdivision improvement bond from 7 Stars Land, LLC in the amount of $644,198.06 for work to be completed at the Rolling Hills Reserve, Phase 1 subdivision.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to accept a subdivision bond from 7 Stars Land, LLC in the amount of $644,198.06 for work to be completed at Rolling Hills Reserve, Phase 1.

Vote: 5 - 0 Passed - Unanimously

The court discussed approval of the final plat of Lot 47, Clearwater Landing at LBJ II, Phase 1 to be known as Clearwater Landing ar LBJ II, Phase 1, to be known as Clearwater Landing at LBJ II, Phase 1, Plat No. 1.3, 0.13 acres out of the William Simmons Svy No. 121, Abst. No.777,  Burnet County, Texas.

Don Sherman with Willis Sherman & Associates presented the final plat to the court.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the final plat of Lot 47, Clearwater Landing at LBJ II, Phase 1, to be known as Clearwater Landing at LBJ II, Phase 1, Plat No. 1.3, 0.13 acres out of the William Simmons Svy No. 121, Abst. No. 777, Burnet County, Texas.

Vote: 5 - 0 Passed - Unanimously

The court discussed approval to release $72,075.00 from Cash Bond 18-12-11 for 7 Creeks Ranch, Phase 5, leaving a remainder amount of $43,245.00 as the maintenance portion for a 2 year period from this date. 

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 3 Billy Wall to approve the release of $72,075.00 from Cash Bond 18-12-11 for 7 Creek Ranch, Phase 5, leaving a remainder amount of $43,245.00 as the maintenance portion for a 2 year period from this date.

Vote: 5 - 0 Passed - Unanimously

The court discussed approval to release of $149,259.00 from Cash Bond 19-05-29 for 7 Creeks Ranch, Phase 6, leaving a remainder amount of $40,707.00 as the maintenance portion for a 2 year period from this date.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the release of $149,259.00 from Cash Bond 19-05-29 for 7 Creeks Ranch, Phase 6 leaving a remainder amount of $40,707.00 as the maintenance portion for a 2 year period from this date.

Vote: 5 - 0 Passed - Unanimously

Recess:     The court recessed.

Recovene:   The cour reconvened at 10:20 a.m. with all court members present.

The court discussed approval to accept 2.43 acres of right of way on existing CR 409 from Doug and Carolyn Thomas via a donation deed providing the County ownership in fee simple title. 

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to accept 2.43 acres of right of way on existing CR 409 from Doug and Carolyn Thomas via donation deed providing the County ownership in fee simple title.

Vote: 5 - 0 Passed - Unanimously

The court discussed approval to set the amount of the District Clerk Records Archive Fee at $10 pursuant to Gov't Code 51.305 (b).  Casie Walker, District Clerk presented the request to the court.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 4 Joe Don Dockery to set the amount of the District Clerk Records Archive Fee at $10 pursuant to Gov't Code 51.305(b).

Vote: 5 - 0 Passed - Unanimously

The court discussed approval to accept Grant #1738516 for FY 20 for the 33rd and 424th Judicial Districts Drug Court Program with Specialty Courts Program with the Criminal Justice Division of the Office of the Governor.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to accept Grant #1738516 for FY 20 for the 33rd and 424th Judicial Districts Drug Court Program with Specialty Courts Program with the Criminal Justice Division of the Office of the Governor.

Vote: 5 - 0 Passed - Unanimously

The court discussed approval to purchase computers & monitors for Courthouse Security and a replacement camera for the back of the North Annex, using County/District tech funds.

Sergeant Jason Coates presented the request to the court and reported the total amount requested for this purchase is $3,182.00.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 2 Damon Beierle to approve the purchase of computers & monitors for Courthouse Security and a replacement camera for the back of the North Annex, using County/District tech funds.

Vote: 5 - 0 Passed - Unanimously

The court discussed approval of contracts, agreements or grants:
a.  MOU for FY2020 with Burnet County, Burnet County Sheriff's office and Bluebonnet Trails Community Services for $106,387.00 for Crisis 
      Diversion Program
b.   Marble Falls Music Festival Tourism Event Sponsorship
c.    Contract with BCISD for Employment of a Juvenile Case Manager
d.    Inter Local Agreement with the City of Bertram for road work
e.    Stitch Media contract and 2019/2020 Hotel Motel Advertising contract - Tourism

Judge Oakley reported there will be no action on item e.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the contracts and or agreements items a-d as presented.

Vote: 5 - 0 Passed - Unanimously

The court took no action on this agenda item.

The court took no action on this agenda item.

The court took no action on this agenda item.

Herb Darling, Environmental Services Director reported 52 building permits were issued for the month of August.  Sheriff Calvin Boyd reported the security software update at the Jail is almost complete. 

The court discussed Bids and or  Request for Proposals.  Karin Smith, County Auditor reported to the court on the award for Independent Auditing services. Ms. Smith stated the court received 4 Request for Proposals - Eide Bailly LLP; Singleton Clark & Company, PC; Belt Harris Pechacek, LLLP; and Patillo, Bown & Hill LLP.  Ms. Smith presented the bidder comparison worksheet to the court.  After review of all proposals, Ms. Smith recommends awarding the contract to Patillo, Brown & Hill, LLP.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to award the contract for Independent Auditing services to Pattillo, Brown & Hill, LLP

Vote: 5 - 0 Passed - Unanimously

The court discussed approval of the consent agenda. Judge Oakley pulled item d - line item transfers for further discussion.

Sara Ann Luther, Human Resources Director addressed the court concerning the County Carry Forward Policy.  The Carry Forward Policy addresses accrued leave time for dispatchers and allows the carry forward of leave time outside of the county's policy.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the consent agenda in its entirety with the exception of line item transfers.

Vote: 5 - 0 Passed - Unanimously

The court discussed line item transfers.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve line item transfers.

Vote: 5 - 0 Passed - Unanimously

The court discussed approval to apply for a grant for fingerprinting machines through the Gulf States Regional Law Enforcement Technology Assistance Initiative with the US Department of Justice, Office of Justice Programs, Bureau of Justice Assistance to fulfill new state requirement of reporting Class C family violence convictions.  These are ticked only offenses that beginning September 12,  2019 are required to report as if they were arrest.  Application will include machines for local municipal courts who are also required to report these convictions.  This grant has no match however, if the local court choose to participate they will be required to pay for their own maintenance agreement after the first year.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 2 Damon Beierle to apply for a grant for fingerprinting machines through the Gulf States Regional Law Enforcement Technology Assistance Initiative with the US Department of Justice, Office of Justice Programs, Bureau of Justice Assistance.

Vote: 5 - 0 Passed - Unanimously

Judge Oakley requested a manual check in the amount of $50.00 made payable to Meadowlakes Country Club for the Leadership Breakfast.

Motion is made by: County Judge James Oakley, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve a manual check for $50.00 made payable to Meadowlakes Country Club.

Vote: 5 - 0 Passed - Unanimously

The court discussed engaging with Allison, Bass & Associates for the re-district commensurate with the 2020 census. 

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve engaging with Allison, Bass & Associates for the re-districting of Burnet County commensurate with the 2020 census.

Vote: 5 - 0 Passed - Unanimously

The court discussed the possible change of a regularly scheduled Commissioners Court date for November 26th.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to move the 2nd regularly scheduled Commissioners Court date from November 26th to November 19th.

Vote: 5 - 0 Passed - Unanimously

The court discussed the 2019-2020 budget and take action as necessary.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 2 Damon Beierle to approve the 2019-2020 budget changes as presented.

Vote: 5 - 0 Passed - Unanimously

The court discussed adoption of the 2019-2020 Budget. 

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to adopt the 2019-2020 Budget. The court took a Record Vote and passed unanimously.

Vote: 5 - 0 Passed - Unanimously

The court discussed the adoption of the 2019 Tax Rate which will fund the 2019-2020 Budget.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to adopt a tax rate of $0.0475 for Debt Service. The court took a Record Vote and passed unanimously.

Vote: 5 - 0 Passed - Unanimously

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to adopt a tax rate for M&O for the General Fund of $0.3107 and for Road & Bridge of $0.0417. The court took a Record Vote and passed unanimously.

Vote: 5 - 0 Passed - Unanimously

Vote: 5 - 0 Passed - Unanimously

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall I move that the property tax rate be increased by the adoption of a tax rate of $0.3999 which is effectively a 7.9% increase in the tax rate. The court took a Record and Vote passed unanimously.

Vote: 5 - 0 Passed - Unanimously

The court discussed ratifying the Property Tax Rate.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to ratify the Property Tax Rate.

Vote: 5 - 0 Passed - Unanimously

The court discussed previous agenda items. Judge Oakley discussed the plaque that deciphers the granite art. Janet Parker, County Clerk requested the court to reconsider the FY20 Holiday schedule and consideration of an additional day at Christmas.

The court received the MIS Summary report.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to accept the MIS Summary report.

Vote: 5 - 0 Passed - Unanimously

The court received an update on the Historic Jail and the Recycle Reuse Building.  Comm. Dockery reported R&B, Precinct #4 has completed all road tax note work.

The court discussed calendar review.

There was no further business to discuss, Judge Oakley adjourned the meeting at 11:15 am.