The State of Texas {}
County of Burnet {} On this the 10th day of December 2019, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
County of Burnet {} On this the 10th day of December 2019, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
- Present:
- County Judge James Oakley; Commissioner Precinct 1 Jim Luther, Jr.; Commissioner Precinct 2 Damon Beierle; Commissioner Precinct 3 Billy Wall
- Absent:
- Commissioner Precinct 4 Joe Don Dockery
- Attendees:
- Stephanie McCormick, Comm. Court Coordinator; Janet Parker, County Clerk; Karin Smith, County Auditor
An agenda packet containing detailed information on the items listed below is distributed to the County Judge, Commissioners, and County Clerk the Friday preceding the meeting. The agenda packet is also posted on the county website at www.burnetcountytexas.org, under Public Meetings. A hard copy of the agenda packet is available in the County Clerk's office. Our Mission Statement: The mission of Burnet County is to maintain overall efficient and effective management of county resources while providing the services mandated by state and federal law and desired by the citizens of Burnet County.
REGULAR MEETING DATE: Tuesday December 10, 2019 MEETING TIME: 9:00 a.m.
MEETING PLACE: 2nd Floor Courtroom located at 220 S. Pierce, Burnet, Texas
1. Call to Order
2. Invocation and Pledge of Allegiance to the flags.
3. Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit.
4. Discussion and/or action concerning the allocation of Economic Development funds for permanent sanitary improvements to the Marble Falls Rodeo Arena (Oakley)
5. Discussion and/or action concerning the appraisal and conveyance of property and Warranty Deed for the .0176 acres at the old historic jail to the Presbyterian Church (Oakley)
6. Discussion and/or action concerning the approval of the Burnet County Investment Policy (Crownover)
7. Discussion and/or action concerning Burnet County’s allocation of votes for Directors to the Board of the Burnet Central Appraisal District (Oakley)
8. Discussion and/or action concerning appointments to CAMPO Technical Advisory Committee (Oakley)
9. Discussion and/or action concerning the re-appointment of three (3) members to the Burnet County Hospital Authority Board which are: Cary Johnson, Dr. Amy Van Dorfy, and Charity Tabor (Oakley)
10. Discussion and/or action concerning the request for the following expenses to be paid out of JP #1 Technology Fund: Language Translator Device in the amount of $209.00 (Nelson)
11. Presentation of a Certificate of Appreciation from the Burnet County Child Welfare Board to the Burnet County Commissioner’s Court (Oakley)
12. Discussion and/or action to allow adjustments to Law Enforcement Pay Group Classification based on certifications achieved mid Budget year (S. Luther)
13. Discussion and/or action concerning an update to the Burnet County Hazard Mitigation Action Plan (Darling)
14. Discussion and/or action concerning the VOIP telephone and network infrastructure needs and take action as necessary (Smith/Tarbet)
15. Discussion and/or action concerning a Debt Management Policy (Smith)
16. Discussion and/or action to purchase annual Smartsheet Productivity Software for Auditor’s office for approximately $750/annually (Smith)
17. Discussion and/or action to reappoint Richard Bremer and Ben Schneider as ESD #2 Commissioners (Luther)
18. Executive Session. Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).
19. Reconvene in Open Session. (Oakley)
20. Discussion and/or action regarding items discussed in Executive Session and take up for Consideration and possible action, pursuant to Chapter 262, Texas Local Government Code. (Oakley)
21. Discussion and/or action regarding Department Updates: (Oakley)
a. Treasurer’s Report for October 2019
b. Post Funding Report from the Marble Falls Open Rodeo - Tourism
22. Acknowledgement of Receipt: (Oakley)
a. MIS Summary October 1, 2019 – October 31, 2019
b. Texas Veterans Commission On-Site Compliance Report
23. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified: (Oakley)
24. Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids. (Oakley)
25. The following items are part of the Consent Agenda and require no deliberation by the
Commissioner’s Court. Any item from this agenda may be considered separately:
27. Calendar Review.
28. Adjournment.
James Oakley, Burnet County Judge
Reviewed by: Eddie Arredondo, County Attorney
The Commissioners' Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551.071 (Consultation with Attorney) 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations)Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues). Compliance with the Americans with Disabilities Act, Burnet County will provide for reasonable accommodations for persons attending Commissioners' Court. To better serve you, requests should be received 24 hours prior to the meetings. Please contact Ms. Stephanie McCormick, Commissioners’ Court Coordinator, at (512) 715-5276. Please note, the location of the meeting is subject to change based upon availability of the Courtroom. If meeting location is changed, notice at the above meeting location shall be posted to ensure public access to meeting is granted.
REGULAR MEETING DATE: Tuesday December 10, 2019 MEETING TIME: 9:00 a.m.
MEETING PLACE: 2nd Floor Courtroom located at 220 S. Pierce, Burnet, Texas
1. Call to Order
2. Invocation and Pledge of Allegiance to the flags.
3. Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit.
4. Discussion and/or action concerning the allocation of Economic Development funds for permanent sanitary improvements to the Marble Falls Rodeo Arena (Oakley)
5. Discussion and/or action concerning the appraisal and conveyance of property and Warranty Deed for the .0176 acres at the old historic jail to the Presbyterian Church (Oakley)
6. Discussion and/or action concerning the approval of the Burnet County Investment Policy (Crownover)
7. Discussion and/or action concerning Burnet County’s allocation of votes for Directors to the Board of the Burnet Central Appraisal District (Oakley)
8. Discussion and/or action concerning appointments to CAMPO Technical Advisory Committee (Oakley)
9. Discussion and/or action concerning the re-appointment of three (3) members to the Burnet County Hospital Authority Board which are: Cary Johnson, Dr. Amy Van Dorfy, and Charity Tabor (Oakley)
10. Discussion and/or action concerning the request for the following expenses to be paid out of JP #1 Technology Fund: Language Translator Device in the amount of $209.00 (Nelson)
11. Presentation of a Certificate of Appreciation from the Burnet County Child Welfare Board to the Burnet County Commissioner’s Court (Oakley)
12. Discussion and/or action to allow adjustments to Law Enforcement Pay Group Classification based on certifications achieved mid Budget year (S. Luther)
13. Discussion and/or action concerning an update to the Burnet County Hazard Mitigation Action Plan (Darling)
14. Discussion and/or action concerning the VOIP telephone and network infrastructure needs and take action as necessary (Smith/Tarbet)
15. Discussion and/or action concerning a Debt Management Policy (Smith)
16. Discussion and/or action to purchase annual Smartsheet Productivity Software for Auditor’s office for approximately $750/annually (Smith)
17. Discussion and/or action to reappoint Richard Bremer and Ben Schneider as ESD #2 Commissioners (Luther)
18. Executive Session. Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).
19. Reconvene in Open Session. (Oakley)
20. Discussion and/or action regarding items discussed in Executive Session and take up for Consideration and possible action, pursuant to Chapter 262, Texas Local Government Code. (Oakley)
21. Discussion and/or action regarding Department Updates: (Oakley)
a. Treasurer’s Report for October 2019
b. Post Funding Report from the Marble Falls Open Rodeo - Tourism
22. Acknowledgement of Receipt: (Oakley)
a. MIS Summary October 1, 2019 – October 31, 2019
b. Texas Veterans Commission On-Site Compliance Report
23. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified: (Oakley)
- Vetride Independent Contract Agreements for 5 new volunteer drivers: D. Downs, L. Wedel, T. Cox, J. Mason, D. Tenclay
24. Call for Bids/Requests for Proposals/Qualifications. Discussion and/or action on bid/RFP openings or submitted bids. (Oakley)
25. The following items are part of the Consent Agenda and require no deliberation by the
Commissioner’s Court. Any item from this agenda may be considered separately:
- Consideration and approval of any pending personnel issues within the policy.
- Payroll approval/Personnel Action Form Approval
- Consideration and approval concerning budget amendments.
- Consideration and approval concerning budget line item transfers.
- Consideration and authorization of payment of claims previously approved by the County Auditor.
- Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
- Consideration and approval regarding Departmental equipment requests and/or property transfers.
- Correspondence.
27. Calendar Review.
28. Adjournment.
James Oakley, Burnet County Judge
Reviewed by: Eddie Arredondo, County Attorney
The Commissioners' Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551.071 (Consultation with Attorney) 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations)Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues). Compliance with the Americans with Disabilities Act, Burnet County will provide for reasonable accommodations for persons attending Commissioners' Court. To better serve you, requests should be received 24 hours prior to the meetings. Please contact Ms. Stephanie McCormick, Commissioners’ Court Coordinator, at (512) 715-5276. Please note, the location of the meeting is subject to change based upon availability of the Courtroom. If meeting location is changed, notice at the above meeting location shall be posted to ensure public access to meeting is granted.
Item #1:
Call to Order
Call to Order
Judge Oakley called the meeting to order at 9:05 am.
Item #2:
Invocation and Pledge of Allegiance to the Flags
Invocation and Pledge of Allegiance to the Flags
Jack Butler, Burnet Presbyterian Church, gave the invocation. The court led the pledges to the U.S. and Texas flags.
Item #3:
Public Comments
Public Comments
Jo Karr Tedder, President of the Central Texas Water Coalition, spoke of various items within the organization. Lew Cohn, Hill Country Community Theatre, informed the court of the production of A Twisted Christmas Carol taking place this month.
Attachments:
Item #22:
Acknowledgement of Receipt
Acknowledgement of Receipt
The court discussed receipt of letters from MIS Summary October 1, 2019-October 31, 2019 and Texas Veterans Commission On-Site Compliance Report.
Judge Oakley received a letter from a County resident thanking Phil Pall, Veterans Services Officer, for his professional and attentive service in assisting with VA paperwork.
Judge Oakley thanked Ronda Hostetter for the gift of her painting of the east side of the courthouse.
Judge Oakley received a letter from a County resident thanking Phil Pall, Veterans Services Officer, for his professional and attentive service in assisting with VA paperwork.
Judge Oakley thanked Ronda Hostetter for the gift of her painting of the east side of the courthouse.
Attachments:
Item #11:
Certificate of Appreciation
Burnet County Child Welfare Board
Certificate of Appreciation
Burnet County Child Welfare Board
Caroline Ragsdill, President of the Burnet County Child Welfare Board, presented the court with a Certificate of Appreciation. Ms. Ragsdill thanked the court for their financial assistance and for directing them to other agencies from which they could request additional funds.
Item #4:
Improvements
Marble Falls Rodeo Arena
Improvements
Marble Falls Rodeo Arena
The court took no action.
Item # 5:
.0176 Acres of Property between
Historic Jail and Burnet Presbyterian Church
.0176 Acres of Property between
Historic Jail and Burnet Presbyterian Church
The court discussed the sale of .0176 acres at the Burnet Historic Jail to the Burnet Presbyterian Church. The 765 Sq Ft Property has been valued at $950.00. Eddie Arredondo, Burnet County Attorney, stated the property may be sold to the Burnet Presbyterian Church and prepared the Warranty Deed.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the sale of the .0176 acres at the old historic jail to the Burnet Presbyterian Church.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item #14:
VOIP Telephone and
Network Infrastructure
VOIP Telephone and
Network Infrastructure
The court discussed the telephone and network infrastructure needs. Ben Tarbet, Information Technology Department, spoke of the cost and features of the new phone system through Dice Communications.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve to moving forward with this proposal.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item #21:
Department Updates
Department Updates
The court discussed repairs at the North Annex Sheriff's parking lot. Judge Oakley has requested estimates for repairs. In the interim, the Commissioners will be doing a short term patch until the court can proceed.
Recess: The Court recessed for 10 minutes.
Reconvene: The Court reconvened.
Recess: The Court recessed for 10 minutes.
Reconvene: The Court reconvened.
Item #6:
Burnet County Investment Policy
Burnet County Investment Policy
The court discussed the approval of the Burnet County Investment Policy. Karrie Crownover, Treasurer, presented the annual review and discussed updates to reflect changes in statutes.
Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 3 Billy Wall to approve the Burnet County Investment Policy.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item #21:
Department Updates
Department Updates
The court discussed the Treasurer's Report for October 2019 presented by Karrie Crownover, Treasurer.
Stephanie McCormick, Burnet County Coordinator, presented the post funding report from the Marble Falls Music Festival.
Stephanie McCormick, Burnet County Coordinator, presented the post funding report from the Marble Falls Music Festival.
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 2 Damon Beierle to approve the Treasurer's report for October 2019.
Vote: 4 - 0 Passed - Unanimously
Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 3 Billy Wall to accept the post funding report from the Marble Falls Music Festival.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item #7:
Allocation of Votes
for BCAD
Allocation of Votes
for BCAD
The court discussed Burnet County's allocation of votes for Directors to the Board of the Burnet County Appraisal District.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the allocation of votes equally between 5 of the 7 candidates.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item #8:
Appointments to CAMPO
Technical Advisory Committee
Appointments to CAMPO
Technical Advisory Committee
The court discussed the 2020 appointment to the CAMPO Technical Advisory Committee. Greg Haley has been appointed as the primary voting member and Herb Darling as alternate voting member.
Motion is made by: County Judge James Oakley, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the appointments of Greg Haley and Herb Darling (alternate) to the Campo Technical Advisory Committee.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item # 9:
Re-appointment to the
Burnet County Hospital
Authority Board
Re-appointment to the
Burnet County Hospital
Authority Board
The court discussed the re-appointment of Cary Johnson, Dr. Amy Van Dorfy, and Charity Tabor to the Burnet County Hospital Authority Board.
Motion is made by: County Judge James Oakley, Seconded by: Commissioner Precinct 3 Billy Wall to approve the re-appointments to the Burnet County Hospital Authority Board.
Vote: 4 - 0 Passed - Unanimously
Item #10:
Request from JP #1
Language Translator Device
Request from JP #1
Language Translator Device
The court discussed a request for a Language Translator Device in the amount of $209.00 to be paid out of the JP #1 Technology fund. Judge Nelson wanted to inform the court this device will also be used at the County Jail as well. Karin Smith, Burnet County Auditor, stated this is an allowable expense and the funding is available.
Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 3 Billy Wall to approve the request for a Language Translator Device in the amount of $209.00 to be paid out of JP #1 Technology fund.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item #12:
Law Enforcement
Pay Group Classification
Law Enforcement
Pay Group Classification
The court discussed allowing adjustments to Law Enforcement Pay Group Classification based on certifications achieved mid budget year. Sara Ann Luther, Human Resources Director, detailed the proposed plan.
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 2 Damon Beierle to allow for adjustments to Law Enforcement Pay Group Classification based on certifications acheived mid budget year.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item #13:
Burnet County Hazard
Mitigation Action Plan
Burnet County Hazard
Mitigation Action Plan
The court discussed an update to the Burnet County Hazard Mitigation Action Plan. Herb Darling, Director Burnet County Development Services, discussed the updates needed to use Hazard Mitigation funds.
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 2 Damon Beierle to approve an update to the Burnet County Hazard Mitigation Action Plan.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item # 21:
Department Updates
Department Updates
The court discussed department updates.
Herb Darling, Director Burnet County Development Services, stated his department remains busy, most notably in Precinct 4 with an increase in development.
Judge Oakley spoke of the maintenance work being done on four additional classrooms at the school building.
Herb Darling, Director Burnet County Development Services, stated his department remains busy, most notably in Precinct 4 with an increase in development.
Judge Oakley spoke of the maintenance work being done on four additional classrooms at the school building.
Attachments:
Item #15:
Debt Management Policy
Debt Management Policy
The court discussed the Debt Management Policy. Karin Smith, Auditor, stated it was recommended to have this policy in place.
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the Burnet County Debt Management and Continuing Disclosure Policy.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item #18:
Executive Session
Executive Session
The court took no action on this agenda item.
Item #19:
Executive Session
Executive Session
The court took no action on this agenda item.
Item #20:
Executive Session
Executive Session
The court took no action on this agenda item.
Item #16:
Smartsheet Productivity Software
Smartsheet Productivity Software
The court took no action on this agenda item.
Item #17:
Re-appointment to
ESD #2 Commissioners
Re-appointment to
ESD #2 Commissioners
The court discussed the reappointment of Richard Bremer and Ben Schneider as ESD #2 Commissioners.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve the re-appointment of Richard Bremer and Ben Schneider as ESD #2 Commissioners.
Vote: 4 - 0 Passed - Unanimously
Item #23:
Contracts, Agreements or Grants
to be Approved or Ratified.
Contracts, Agreements or Grants
to be Approved or Ratified.
The court discussed the Vetride Independent Contract Agreement for 5 new volunteer drivers: D. Downs, L. Wedel, T.Cox, J. Mason, and D. Tenclay.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the Vetride Independent Contract Agreements for 5 new volunteer drivers.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item #24:
Call for Bids
Requests for Proposals/ Qualifications
Call for Bids
Requests for Proposals/ Qualifications
The court discussed a call for bids for County Engineering Services. Judge Oakley appointed Herb Darling, Jim Luther, Joe Don Dockery, and Karin Smith, County Auditor and Purchasing Agent, to be on the evaluations Committee to evaluate RFP responses for Engineering Services.
Karin Smith discussed the current bids: Tourism Marketing Services and Vending Machine Services. She is in the process of releasing bids for repairs needed at the jail.
Karin Smith discussed the current bids: Tourism Marketing Services and Vending Machine Services. She is in the process of releasing bids for repairs needed at the jail.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve a call for bids for County Engineering Services.
Vote: 4 - 0 Passed - Unanimously
Item #25:
Consent Agenda
Consent Agenda
The court discussed the approval of the consent agenda.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve the consent agenda in its entirety.
Vote: 4 - 0 Passed - Unanimously
Attachments:
Item #26:
Previous Agenda Items
Previous Agenda Items
Judge Oakley updated the court on the parcel of land at the North Annex. The survey depicts the property to be .97 acres, not .7 acres. This will be a future agenda item to allow for the conveyance of the property.
Item #27:
Calendar Review
Calendar Review
The court discussed calendar review.
Commissioners Court on December 24, 2019, has been rescheduled for Thursday, December 19, 2019 in the 1st floor Courtroom.
Commissioners Court on December 24, 2019, has been rescheduled for Thursday, December 19, 2019 in the 1st floor Courtroom.
Item #28 :
Adjournment
Adjournment
There was no further business to discuss. Judge Oakley adjourned the meeting at 10:20am.
