The State of Texas {}
County of Burnet {} On this the 24th day of March 2020, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
County of Burnet {} On this the 24th day of March 2020, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
- Present:
- County Judge James Oakley; Commissioner Precinct 1 Jim Luther, Jr.; Commissioner Precinct 2 Damon Beierle; Commissioner Precinct 3 Billy Wall; Commissioner Precinct 4 Joe Don Dockery
- Attendees:
- Stephanie McCormick, Comm. Court Coordinator; Janet Parker, County Clerk; Carole Poppema, Assistant County Auditor; Karin Smith, County Auditor
An agenda packet containing detailed information on the items listed below is distributed to the County Judge, Commissioners, and County Clerk the Friday preceding the meeting. The agenda packet is also posted on the county website at www.burnetcountytexas.org, under Public Meetings. A hard copy of the agenda packet is available in the County Clerk's office. Our Mission Statement: The mission of Burnet County is to maintain overall efficient and effective management of county resources while providing the services mandated by state and federal law and desired by the citizens of Burnet County.
REGULAR MEETING DATE: Tuesday, March 24, 2020 MEETING TIME: 9:00 a.m.
MEETING PLACE: 2nd Floor Courtroom located at 220 S. Pierce, Burnet, Texas
1. Call to Order
2. Invocation and Pledge of Allegiance to the flags.
3. Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit.
4. Discussion and/or action concerning a Resolution recognizing National Telecommunicator Week in the Capital Area Council of Governments Region. (Oakley)
5. Discussion and/or action concerning approval to apply and sign the resolution for the Texas Historical Commission’s Texas Historic Courthouse Preservation Program. (Oakley/Smith)
6. Discussion and/or action regarding Property and Mobile Equipment insurance renewal with Texas Association of Counties Risk Management Pool for the period 7/1/2020 – 7/1/2021. (Smith)
7. Discussion and/or action concerning any topics related to the COVID-19 virus (Oakley)
8. Discussion and/or action regarding a replat of lots 158 & 159, Buena Vista, Section III, A subdivision located in Burnet County, Texas, as shown on the plat recorded in cabinet 1, slide 59B of the plat records of Burnet county, Texas. (Luther)
9. Discussion and/or action regarding a replat of lots 33A & 34, Stone Mountain, a subdivision located in Burnet County, Texas, as shown on the plat recorded in cabinet 3, slide 179B of the Plat Records of Burnet County, Texas and document No. 201102820 of the official Public Records of Burnet County, Texas.(Luther)
10. Discussion and/or action regarding a replat of 1,2,50 & 51, a final plat of Cloudwood Ranch, phase one, a subdivision located in Burnet County, Texas, as shown on the plat recorded in document NO. 201808696 of the official Public Records of Burnet County, Texas. (Beierle)
11. Discussion and/or action regarding a replat of lots 18 & 19 Colina Cove Subdivision, The Legends, plat 7.3 A subdivision located in Burnet County, Texas, as shown on the plat recorded in cabinet 3, slide 93C of the plat records of Burnet County, Texas. (Luther)
12. Discussion and/or action regarding the preliminary plat of River Hills Ranch, a private subdivision of 1626.217 acres lying in Burnet and Lampasas County, Texas approximately one mile South of the City of Kempner, Texas. The subdivision will consist of 213 lots averaging 7.322 acres with no lot less than 5.0 acres and approximately 5.5 miles of new private streets. 2206 County Road 223A (Beirele)
13. Executive Session. Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).
14. Reconvene in Open Session. (Oakley)
15. Discussion and/or action regarding items discussed in Executive Session and take up for
Consideration and possible action, pursuant to Chapter 262, Texas Local Government Code. (Oakley)
16. Discussion and/or action regarding Department Updates: (Oakley)
17. Acknowledgement of Receipt: (Oakley)
a. Acknowledgement of receipt of year-end financial reports from Cassie VFD.
b. Acknowledgement of receipt of January and February response times reports from the Burnet FD.
c. Acknowledgement of receipt of monthly report from Marble Falls Area EMS
18. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified: (Oakley)
20. The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
21. Discussion regarding any previous agenda items.
22. Calendar Review.
23. Adjournment.
James Oakley, Burnet County Judge
Reviewed by: Eddie Arredondo, County Attorney
The Commissioners' Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551.071 (Consultation with Attorney) 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations)Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues). Compliance with the Americans with Disabilities Act, Burnet County will provide for reasonable accommodations for persons attending Commissioners' Court. To better serve you, requests should be received 24 hours prior to the meetings. Please contact Ms. Stephanie McCormick, Commissioners’ Court Coordinator, at (512) 715-5276. Please note, the location of the meeting is subject to change based upon availability of the Courtroom. If meeting location is changed, notice at the above meeting location shall be posted to ensure public access to meeting is granted.
REGULAR MEETING DATE: Tuesday, March 24, 2020 MEETING TIME: 9:00 a.m.
MEETING PLACE: 2nd Floor Courtroom located at 220 S. Pierce, Burnet, Texas
1. Call to Order
2. Invocation and Pledge of Allegiance to the flags.
3. Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit.
4. Discussion and/or action concerning a Resolution recognizing National Telecommunicator Week in the Capital Area Council of Governments Region. (Oakley)
5. Discussion and/or action concerning approval to apply and sign the resolution for the Texas Historical Commission’s Texas Historic Courthouse Preservation Program. (Oakley/Smith)
6. Discussion and/or action regarding Property and Mobile Equipment insurance renewal with Texas Association of Counties Risk Management Pool for the period 7/1/2020 – 7/1/2021. (Smith)
7. Discussion and/or action concerning any topics related to the COVID-19 virus (Oakley)
8. Discussion and/or action regarding a replat of lots 158 & 159, Buena Vista, Section III, A subdivision located in Burnet County, Texas, as shown on the plat recorded in cabinet 1, slide 59B of the plat records of Burnet county, Texas. (Luther)
9. Discussion and/or action regarding a replat of lots 33A & 34, Stone Mountain, a subdivision located in Burnet County, Texas, as shown on the plat recorded in cabinet 3, slide 179B of the Plat Records of Burnet County, Texas and document No. 201102820 of the official Public Records of Burnet County, Texas.(Luther)
10. Discussion and/or action regarding a replat of 1,2,50 & 51, a final plat of Cloudwood Ranch, phase one, a subdivision located in Burnet County, Texas, as shown on the plat recorded in document NO. 201808696 of the official Public Records of Burnet County, Texas. (Beierle)
11. Discussion and/or action regarding a replat of lots 18 & 19 Colina Cove Subdivision, The Legends, plat 7.3 A subdivision located in Burnet County, Texas, as shown on the plat recorded in cabinet 3, slide 93C of the plat records of Burnet County, Texas. (Luther)
12. Discussion and/or action regarding the preliminary plat of River Hills Ranch, a private subdivision of 1626.217 acres lying in Burnet and Lampasas County, Texas approximately one mile South of the City of Kempner, Texas. The subdivision will consist of 213 lots averaging 7.322 acres with no lot less than 5.0 acres and approximately 5.5 miles of new private streets. 2206 County Road 223A (Beirele)
13. Executive Session. Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).
14. Reconvene in Open Session. (Oakley)
15. Discussion and/or action regarding items discussed in Executive Session and take up for
Consideration and possible action, pursuant to Chapter 262, Texas Local Government Code. (Oakley)
16. Discussion and/or action regarding Department Updates: (Oakley)
17. Acknowledgement of Receipt: (Oakley)
a. Acknowledgement of receipt of year-end financial reports from Cassie VFD.
b. Acknowledgement of receipt of January and February response times reports from the Burnet FD.
c. Acknowledgement of receipt of monthly report from Marble Falls Area EMS
18. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified: (Oakley)
- Transunion Annual Pricing Agreement-District Attorney for the period 3/1/20-2/28/21
- Authorization for upgrades with Motorola for the Western Regional Audio System
- Agreement with Willis Environmental Engineering
- Work order for Wirtz Dam Road and Bridge Project with KC Engineering
20. The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
- Consideration and approval of any pending personnel issues within the policy.
- Payroll approval/Personnel Action Form Approval
- Consideration and approval concerning budget amendments.
- Consideration and approval concerning budget line item transfers.
- Consideration and authorization of payment of claims previously approved by the County Auditor.
- Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
- Consideration and approval regarding Departmental equipment requests and/or property transfers.
- Correspondence.
21. Discussion regarding any previous agenda items.
22. Calendar Review.
23. Adjournment.
James Oakley, Burnet County Judge
Reviewed by: Eddie Arredondo, County Attorney
The Commissioners' Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551.071 (Consultation with Attorney) 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations)Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues). Compliance with the Americans with Disabilities Act, Burnet County will provide for reasonable accommodations for persons attending Commissioners' Court. To better serve you, requests should be received 24 hours prior to the meetings. Please contact Ms. Stephanie McCormick, Commissioners’ Court Coordinator, at (512) 715-5276. Please note, the location of the meeting is subject to change based upon availability of the Courtroom. If meeting location is changed, notice at the above meeting location shall be posted to ensure public access to meeting is granted.
Item #1:
Call to Order
Call to Order
Judge Oakley called the meeting to order at 9:00 a.m.
Item #2:
Invocation and Pledge of Allegiance to the Flags
Invocation and Pledge of Allegiance to the Flags
Judge Oakley gave the invocation this morning by reading a passage from the Bible, Philippians 4: 6-7.
Item #3:
Comments
Comments
The court is live streaming the meeting on social media to allow for members of the community to view. There were no questions or comments from the public.
Item #7:
Any Topics Related
To COVID-19 Virus
Any Topics Related
To COVID-19 Virus
Judge Oakley and Doug Ferguson, Elections Administrator, have been in discussion regarding the May election. Under Governor Abbott's order, it allows for moving the May Election to November. Mr. Ferguson recommends moving the May election to November, except for the Burnet CISD Bond election. The importance of holding this election would allow for construction, if passed, during the Summer break.
As of Sunday, there has been 1 positive case of COVID-19 in Burnet County. Comm. Beierle has been asked where Burnet County stands in terms of Shelter in Place. At this time, Judge Oakley states his position is he wants to respect what the Governor is doing statewide, however things are rapidly changing all the time.
The Burnet County Tax Assessor office has closed to the public effective March 24, 2020. They will be available by phone and mail. Governor Abbott has allowed for extensions of vehicle registrations and titles issued until further notice.
The Burnet County Annex offices are now closed to the public. This includes the Auditor, Treasurer, and Development Service Offices, which are also available by phone and email.
As of Sunday, there has been 1 positive case of COVID-19 in Burnet County. Comm. Beierle has been asked where Burnet County stands in terms of Shelter in Place. At this time, Judge Oakley states his position is he wants to respect what the Governor is doing statewide, however things are rapidly changing all the time.
The Burnet County Tax Assessor office has closed to the public effective March 24, 2020. They will be available by phone and mail. Governor Abbott has allowed for extensions of vehicle registrations and titles issued until further notice.
The Burnet County Annex offices are now closed to the public. This includes the Auditor, Treasurer, and Development Service Offices, which are also available by phone and email.
Item #4:
Resolution
National Telecommunicator Week
Resolution
National Telecommunicator Week
The court discussed a Resolution recognizing National Telecommunicator Week in the Capital Area Council of Governments Region.
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the Resolution recognizing National Telecommunicator Week in the Capital Area Council of Governments Region.
Vote: 5 - 0 Passed - Unanimously
Attachments:
Item #5:
Resolution
Texas Historic Courthouse
Preservation Program
Resolution
Texas Historic Courthouse
Preservation Program
The court discussed approval to apply and sign the resolution for the Texas Historical Commission’s Texas Historic Courthouse Preservation Program.
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve applying and signing the resolution for the Texas Historical Commission’s Texas Historic Courthouse Preservation Program
Vote: 5 - 0 Passed - Unanimously
Item #6:
Renewal
TX Association of Counties
Risk Management Pool
Renewal
TX Association of Counties
Risk Management Pool
The court discussed Property and Mobile Equipment insurance renewal with Texas Association of Counties Risk Management Pool for the period 7/1/2020 – 7/1/2021.
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the Property and Mobile Equipment insurance renewal with Texas Association of Counties Risk Management Pool for the period 7/1/2020 – 7/1/2021.
Vote: 5 - 0 Passed - Unanimously
Attachments:
Item #13:
Executive Session
Executive Session
The court took no action on this agenda item.
Item #14:
Executive Session
Executive Session
The court took no action on this agenda item.
Item #15:
Executive Session
Executive Session
The court took no action on this agenda item.
Item #16:
Department Updates
Department Updates
The court discussed department updates.
Janet Parker, County Clerk, addressed how the office is operating at this time. Ms. Parker stated that while her office is closed, they are still assisting the public via mail, email, and setting up appointments for different services. The Clerk's office continues to receive and provide documents on a daily basis.
Casie Walker, District Clerk, has suspended passport applications at this time as they are not open to the public. Currently, her staff is answering phone calls, accepting filings and responding to emails
Herb Darling, Development Services, has closed his offices to the public. They are operating by phone, online and mail. They will continue with field inspections and continue to schedule appointments in an effort for the construction industry to continue their work.
Eddie Arredondo, County Attorney, is still continuing with their operations. Many of his staff are working remotely from their residences, however there is at least one staff present in his office each day.
Karin Smith, County Auditor, thanked the IT department for assistance with her staff working remotely.
Janet Parker, County Clerk, addressed how the office is operating at this time. Ms. Parker stated that while her office is closed, they are still assisting the public via mail, email, and setting up appointments for different services. The Clerk's office continues to receive and provide documents on a daily basis.
Casie Walker, District Clerk, has suspended passport applications at this time as they are not open to the public. Currently, her staff is answering phone calls, accepting filings and responding to emails
Herb Darling, Development Services, has closed his offices to the public. They are operating by phone, online and mail. They will continue with field inspections and continue to schedule appointments in an effort for the construction industry to continue their work.
Eddie Arredondo, County Attorney, is still continuing with their operations. Many of his staff are working remotely from their residences, however there is at least one staff present in his office each day.
Karin Smith, County Auditor, thanked the IT department for assistance with her staff working remotely.
Item #17:
Acknowledgement of Receipt
Acknowledgement of Receipt
The court discussed: receipt of year-end financial reports from Cassie VFD; receipt of January and February response times reports from the Burnet FD; and receipt of monthly report from Marble Falls Area EMS.
Attachments:
Item #18:
Contracts, Agreements, or Grants
to be Approved or Ratified
Contracts, Agreements, or Grants
to be Approved or Ratified
The court discussed the following contracts, agreements or grants to be approved or ratified: Transunion Annual Pricing Agreement-District Attorney for the period 3/1/20-2/28/21 and Authorization for upgrades with Motorola for the Western Regional Audio System.
Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 3 Billy Wall to approve items a. Transunion Annual Pricing Agreement-District Attorney for the period 3/1/20-2/28/21 and b. Authorization for upgrades with Motorola for the Western Regional Radio System. Correction by Judge Oakley to reflect Radio, not Audio.
No action for items c. Agreement with Willis Environmental Engineering and d. Work order for Wirtz Dam Road and Bridge Project with KC Engineering.
Vote: 5 - 0 Passed - Unanimously
Item #19:
Call for Bids
Requests for Proposals/ Qualifications
Call for Bids
Requests for Proposals/ Qualifications
The court took no action.
Item #20:
Consent Agenda
Consent Agenda
The court discussed approval of the consent agenda.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the consent agenda in its entirety.
Vote: 5 - 0 Passed - Unanimously
Attachments:
Item #12:
Preliminary Plat
River Hills Ranch
Preliminary Plat
River Hills Ranch
The court discussed the preliminary plat of River Hills Ranch, a private subdivision of 1626.217 acres lying in Burnet and Lampasas County, Texas approximately one mile South of the City of Kempner, Texas. The subdivision will consist of 213 lots averaging 7.322 acres with no lot less than 5.0 acres and approximately 5.5 miles of new private streets. 2206 County Road 223A.
Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the preliminary plat of River Hills Ranch, a private subdivision of 1626.217 acres lying in Burnet and Lampasas County, Texas approximately one mile South of the City of Kempner, Texas. The subdivision will consist of 213 lots averaging 7.322 acres with no lot less than 5.0 acres and approximately 5.5 miles of new private streets. 2206 County Road 223A.
Vote: 5 - 0 Passed - Unanimously
Item #21:
Previous Agenda Items
Previous Agenda Items
The court took no action.
Item #22:
Calendar Review
Calendar Review
The court discussed calendar review.
The court recessed.
The court reconvened at 10:00a.m.
The court recessed.
The court reconvened at 10:00a.m.
Item #3:
Public Comments
Public Comments
There was a question from the public via Facebook. Have there been any additional cases or positive tests in Burnet County? No, as of 10:00 a.m. today.
Item #8:
Replat
Buena Vista Section III
Replat
Buena Vista Section III
The court discussed the replat of lots 158 & 159, Buena Vista, Section III, A subdivision located in Burnet County, Texas, as shown on the plat recorded in cabinet 1, slide 59B of the plat records of Burnet county, Texas.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the replat of lots 158 & 159, Buena Vista, Section III, A subdivision located in Burnet County, Texas, as shown on the plat recorded in cabinet 1, slide 59B of the plat records of Burnet County, Texas. Signatures being withheld at this time.
Vote: 5 - 0 Passed - Unanimously
Item #9:
Replat
Stone Mountain
Replat
Stone Mountain
The court discussed a replat of lots 33A & 34, Stone Mountain, a subdivision located in Burnet County, Texas, as shown on the plat recorded in cabinet 3, slide 179B of the Plat Records of Burnet County, Texas and document No. 201102820 of the official Public Records of Burnet County, Texas.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve a replat of lots 33A & 34 becoming 33C, Stone Mountain, a subdivision located in Burnet County, Texas, as shown on the plat recorded in cabinet 3, slide 179B of the Plat Records of Burnet County, Texas and document No. 201102820 of the official Public Records of Burnet County, Texas. The motion includes withholding signatures at this time.
Vote: 5 - 0 Passed - Unanimously
Item #10:
Final Plat
Cloudwood Ranch
Final Plat
Cloudwood Ranch
The court took no action.
Item #11:
Replat
Colina Cove
Replat
Colina Cove
The court discussed a replat of lots 18 & 19 Colina Cove Subdivision, The Legends, plat 7.3 A subdivision located in Burnet County, Texas, as shown on the plat recorded in cabinet 3, slide 93C of the plat records of Burnet County, Texas.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the replat of lots 18 & 19 Colina Cove Subdivision, The Legends, plat 7.3 A subdivision located in Burnet County, Texas, as shown on the plat recorded in cabinet 3, slide 93C of the plat records of Burnet County, Texas. Signatures being withheld at this time.
Vote: 5 - 0 Passed - Unanimously
Item #23 :
Adjournment
Adjournment
As there was no further business to discuss, the court adjourned at 10:10 a.m.
