County of Burnet {} On this the 13th day of April 2021, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
- Present:
- County Judge James Oakley; Commissioner Precinct 1 Jim Luther, Jr.; Commissioner Precinct 2 Damon Beierle; Commissioner Precinct 3 Billy Wall; Commissioner Precinct 4 Joe Don Dockery
- Attendees:
- Stephanie McCormick, Comm. Court Coordinator; Janet Parker, County Clerk; Carole Poppema, Assistant County Auditor; Karin Smith, County Auditor; Brittney Smith, Clerk
REGULAR MEETING DATE: Tuesday, April 13, 2021 MEETING TIME: 9:00 a.m.
MEETING PLACE: 2nd Floor Courtroom located at 220 S. Pierce, Burnet, Texas
1. Call to Order
2. Invocation and Pledge of Allegiance to the flags.
3. Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit.
4. Discussion and/or action regarding access to Collier Materials along CR 121 right of way for the improvement of drainage to protect the county roadway system (Luther)
5. Presentation of a Proclamation to recognize Youth Art Month (Oakley)
6. Presentation of a Proclamation to recognize Child Abuse Awareness Month in April (Oakley)
7. Discussion and/or action to go onto private property, 6226 west FM 243, to utilize base materials for county roads. Said base would be donated by private owners for no money or work in return (Wall)
8. Discussion and/or action regarding the authorization for Commissioner Billy Wall on behalf of the county to demolish and remove abandoned and dilapidated mobile home found on a public easement in the vicinity of 305 Burnet Hills Drive, Burnet, Texas (Wall/Arredondo)
9. Discussion and/or action regarding authorization for Burnet County Precinct 4 to operate county equipment on the property owned by the Marble Falls Rodeo Association, an non-profit organization for the purposes of arena preparation to benefit of a all citizens of Burnet County and serving a public purpose (Dockery)
10. Discussion and/or action regarding the haul off & disposal overages associated with the contract labor agreement with BTM T5 Svcs for demolition and haul off at 212 Vera, Spicewood, Tx. (Oakley/Smith)
11. Discussion and/or action regarding the setting of building permit fees for Burnet County (Dockery)
12. Discussion and/or action as necessary regarding presentation of the Burnet County Comprehensive Annual Financial Report for the fiscal year ended September 30, 2020 by Patillo, Brown and Hill L.L.P. (Oakley)
13. Discussion and/or action to accept the Governor’s Office County Essentials grant for the San Saba County Capital Murder and to approve and sign the MOU with San Saba County in order to submit payment requests on behalf of San Saba County and to pay San Saba County upon deposit of the requested funds (Oakley/Smith)
14. Discussion and/or action concerning enforcement action pursuant to Article 4, 5 (a) and (b) of the Burnet County Subdivision Regulations and Chapter 232.005 of the Texas Local Government Code relating to the possible “illegal” subdivision of BCAD parcel #104817 (Dockery)
15. Discussion and/or action concerning any topics related to the COVID-19 virus (Oakley)
16. Discussion and/or action concerning the final plat approval of Hurst Place, Phase 4, a private subdivision consisting of 12 lots on 86.70 acres located at 5840 CR 202 (Beierle)
17. Discussion and/or action concerning the preliminary plat approval of Monica’s Way, a private subdivision consisting of 2 lots on 9.47 acres located at 7672 CR 101 (Luther)
18. Discussion and/or action concerning overtime pay for Development Services employees (Oakley)
19. Discussion and/or action concerning building permits for the Spicewood Trails subdivision (Dockery)
20. Discussion and/or action concerning the final plat approval for the Barn Divide Subdivision, a public subdivision consisting of 4 lots on 16.49 acres located at 600 CR 414 (Dockery)
21. Discussion and/or action concerning a request for a variance from the Burnet County Subdivision Regulations for a 2 acre tract of land out of the O.R. DeSpain Svy., out of a 171.2 acre tract, located at 14230 S. FM 1174 (Wall)
22. Discussion and/or action regarding the Request for Variance/Exemption from Subdivision Regulations for the division of 216.37 acres currently owned by the four (4) member JMCS, LLC. With each member owning one quarter undivided interest in the 216.37 acres. Due to a Agreement to Partition executed by the four members, the 2116.37 acres is required to be divided into two (2) lots so each half can be refinanced by separate lenders. Article 1, Section 9.H of the Subdivision Regulations allows for the exemption of a division of a tract into two (2) or more parts which two (2) or more owners have an undivided interest (Dockery)
23. Discussion and/or action concerning disposition of various abandoned items at the old land fill location (Oakley)
24. Discussion and/or action regarding approval to extend the current contract for the County Bank Depository (Crownover)
25. Discussion and/or action regarding the written request from Eldon Box, Trustee of the Thelma Peacock Box Living Trust to waive penalties and interest at Property ID 30858 (Oakley)
26. Discussion and/or action regarding the written request from Thomas and Diane Sanders to waive penalties and interest at Property ID 65604 (Oakley)
27. Executive Session. Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).
28. Reconvene in Open Session.
29. Discussion and/or action regarding items discussed in Executive Session and take up for
Consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
30. Discussion and/or action regarding Department Updates: (Oakley)
a. Approval of Treasurer’s Monthly Report – February 2021
31. Acknowledgement of Receipt:
a. Dec. 2020, Jan, and Feb. response times reports from the Burnet FD
b. MIS Summary report Oct. 2020 – Feb. 2021
c. Burnet County Emergency Svcs. Association Fire-EMS-Communication
d. Year-end financial audit from Cottonwood Shores VFD
32. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
(Oakley)
- Annual Inter local paving agreement with the City of Cottonwood Shores
- Order approving the Inter local paving agreement with the City of Cottonwood Shores
- Annual Inter local paving agreement with the City of Marble Falls
- Order approving the Inter local paving agreement with the City of Marble Falls
- Contract labor agreement with JH Miller Company LLC for concrete projects for Pct. 3
- Contract labor agreement with DIJ Construction for striping of CR 402 & 401N
33. Discussion and/or action concerning calling for Bids and Bid openings, request for proposals/qualifications and related openings (Oakley)
a. Burnet County Hazard Mitigation Plan
34. The following items are part of the Consent Agenda and require no deliberation by the
Commissioner’s Court. Any item from this agenda may be considered separately:
- Consideration and approval of any pending personnel issues within the policy.
- Payroll approval/Personnel Action Form Approval
- Consideration and approval concerning budget amendments.
- Consideration and approval concerning budget line item transfers.
- Consideration and authorization of payment of claims previously approved by the County Auditor.
- Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
- Consideration and approval regarding Departmental equipment requests and/or property transfers
- Correspondence.
35. Discussion regarding any previous agenda items.
36. Calendar Review.
37. Adjournment.
James Oakley, Burnet County Judge
Reviewed by: Eddie Arredondo, County Attorney
The Commissioners' Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551.071 (Consultation with Attorney) 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations)Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues). Compliance with the Americans with Disabilities Act, Burnet County will provide for reasonable
Call to Order
Invocation and Pledge of Allegiance to the Flags
Comments
Presentation
Youth Art Month
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to adopt the Proclamation to recognize Youth Art Month.
Vote: 5 - 0 Passed - Unanimously
Presentation
Child Abuse Awareness
Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to adopt the Proclamation to recognize Child Abuse Awareness Month in April
Vote: 5 - 0 Passed - Unanimously
Presentation
Annual Financial Report
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to accept the Burnet County Comprehensive Annual Financial Report for the fiscal year ended September 30, 2020 by Patillo, Brown and Hill L.L.P.
Vote: 5 - 0 Passed - Unanimously
Preliminary Plat
Monica's Way
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the preliminary plat approval of Monica’s Way, a private subdivision consisting of 2 lots on 9.47 acres located at 7672 CR 101.
Vote: 5 - 0 Passed - Unanimously
Right of Way
Collier Material
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 2 Damon Beierle to approve allowing access to Collier Materials along CR 121 right of way for the improvement of drainage to protect the county roadway system.
Vote: 5 - 0 Passed - Unanimously
Base Materials
County Roads
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve to go onto private property, 6226 west FM 243, to utilize base materials for county roads. Said base would be donated by private owners for no money or work in return
Vote: 4 - 0 Passed
- Other:
-
Commissioner Precinct 3 Billy Wall (Abstain)
Demolition
Burnet Hills Drive
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the authorization for Commissioner Billy Wall on behalf of the county to demolish and remove abandoned and dilapidated mobile home found on a public easement in the vicinity of 305 Burnet Hills Drive, Burnet, Texas.
Vote: 5 - 0 Passed - Unanimously
Authorization
Operate County Equipment
Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 3 Billy Wall to approve authorization for Burnet County Precinct 4 to operate county equipment on the property owned by the Marble Falls Rodeo Association, an non-profit organization for the purposes of arena preparation to benefit of a all citizens of Burnet County and serving a public purpose
Vote: 5 - 0 Passed - Unanimously
Overages Contract Labor Agreement
BTM T5 Services
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the haul off & disposal overages associated with the contract labor agreement with BTM T5 Svcs for demolition and haul off at 212 Vera, Spicewood, Tx. Commissioner Dockery, requested a hand check for BTM T5 Services.
Vote: 5 - 0 Passed - Unanimously
Discussion
Building Permit Fees
The Court took no action
Grant
San Saba County
Capital Murder
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to accept the Governor’s Office County Essentials grant for the San Saba County Capital Murder and to approve and sign the MOU with San Saba County in order to submit payment requests on behalf of San Saba County and to pay San Saba County upon deposit of the requested funds.
Vote: 5 - 0 Passed - Unanimously
Final Plat
Barn Divide Subdivision
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve the final plat approval for the Barn Divide Subdivision, a public subdivision consisting of 4 lots on 16.49 acres located at 600 CR 414.
Vote: 5 - 0 Passed - Unanimously
Request for Variance
Judge Oakley stated that on the Agenda it states 2116.37 acres when the correct amount is 216.37 acres as it was a typing error. Herb Darling, Development Services stated this would be a straight exemption as they are dissolving an LLC.
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the Request for Variance/Exemption from Subdivision Regulations for the division of 216.37 acres currently owned by the four (4) member JMCS, LLC. With each member owning one quarter undivided interest in the 216.37 acres. Due to a Agreement to Partition executed by the four members, the 2116.37 acres is required to be divided into two (2) lots so each half can be refinanced by separate lenders. Article 1, Section 9.H of the Subdivision Regulations allows for the exemption of a division of a tract into two (2) or more parts which two (2) or more owners have an undivided interest.
Vote: 5 - 0 Passed - Unanimously
Request for Variance
O.R. DeSpain Svy
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a request for a variance from the Burnet County Subdivision Regulations for a 2 acre tract of land out of the O.R. DeSpain Svy., out of a 171.2 acre tract, located at 14230 S. FM 1174
Vote: 5 - 0 Passed - Unanimously
Building Permits
Spicewood Trails Subdivision
The Court took no action.
Mr. Darling stated he wanted to inform the Court that there maybe action needed at a later date.
Waiving Interest and Fees
The Court took no action.
Waiving Interest and Fees
The Court took no action.
Overtime
Developmental Services Employees
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 2 Damon Beierle to approve overtime pay for Development Services employees. The funds are to come out of the Cap Cog 911 Emergency Fund. There will be no more than eight hours of overtime allowed per week and this will only be funded through this years fiscal budget.
Vote: 5 - 0 Passed - Unanimously
Possible Illegal Subdivision
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 2 Damon Beierle to have the County Attorney take enforcement action pursuant to Article 4, 5 (a) and (b) of the Burnet County Subdivision Regulations and Chapter 232.005 of the Texas Local Government Code relating to the possible “illegal” subdivision of BCAD parcel #104817
Vote: 5 - 0 Passed - Unanimously
Final Plat Approval
Hurst Place
The Court took no action.
Extension of Contract
County Bank Depository
Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve to extend the current contract for the County Bank Depository
Vote: 5 - 0 Passed - Unanimously
Department Updates
a.Approval of Treasurer’s Monthly Report – February 2021
Karrie Crownover, County Treasurer, presented the Treasurer's report for February 2021 to the Court.
Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the Treasurer’s Monthly Report - February 2021.
Vote: 5 - 0 Passed - Unanimously
Executive Session
The Court took no action on this agenda item.
Executive Session
The Court took no action on this agenda item.
Executive Session
The Court took no action on this agenda item.
COVID-19
The Court took no action.
Abandoned Items
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve disposition of various abandoned items at the old land fill location.
Vote: 5 - 0 Passed - Unanimously
Acknowledgement of Receipts
a. Dec. 2020, Jan, and Feb. response times reports from the Burnet FD
b. MIS Summary report Oct. 2020 – Feb. 2021
c. Burnet County Emergency Svcs. Association Fire-EMS-Communication
d. Year-end financial audit from Cottonwood Shores VFD
Judge Oakley added to the acknowledgment of receipts letter e. letter from the DPS stating that there will be an audit for compliance of the driver act in 1994.
Contracts, Agreements, or Grants
to be Approved or Ratified
a. Annual Inter local paving agreement with the City of Cottonwood Shores
b. Order approving the Inter local paving agreement with the City of Cottonwood Shores
c. Annual Inter local paving agreement with the City of Marble Falls
d. Order approving the Inter local paving agreement with the City of Marble Falls
e. Contract labor agreement with JH Miller Company LLC for concrete projects for Pct. 3.
f.Contract labor agreement with DIJ Construction for striping of CR 402 & 401N.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the Annual Inter local paving agreement with the City of Cottonwood Shores, Order approving the Inter local paving agreement with the City of Cottonwood Shores, Annual Inter local paving agreement with the City of Marble Falls, Order approving the Inter local paving agreement with the City of Marble Falls, Contract labor agreement with JH Miller Company LLC for concrete projects for Pct. 3 Contract labor agreement with DIJ Construction for striping of CR 402 & 401N.
Vote: 5 - 0 Passed - Unanimously
Consent Agenda
| The Court discussed the Consent Agenda. |
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve the Consent Agenda and its entirety.
Vote: 5 - 0 Passed - Unanimously
Calendar Review
Call for Bids
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve requests for proposals for the Burnet County Hazard Mitigation Plan.
Vote: 5 - 0 Passed - Unanimously
Adjournment
| As there was no further business to discuss, the Court adjourned at 11:20 a.m. |
Attested: __________________________
Janet Parker, County Clerk