REGULAR MEETING DATE: Tuesday, May 25, 2021 MEETING TIME: 9:00 a.m.
MEETING PLACE: 2nd Floor Courtroom located at 220 S. Pierce, Burnet, Texas
 
1. Call to Order
 
2. Invocation and Pledge of Allegiance to the flags.
 
3. Public Comments.  Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit. 
 
4. Discussion and/or action regarding the conveyance of 0.97 acres of real property owned by Burnet County to Vinton Stanfield, adjoining property owner (Oakley)
 
5. Discussion and/or action regarding FY 22 Budget topics (Oakley)
 
6. Discussion and/or action regarding a monetary donation from Danny and Wynn Floyd to Precinct 2 intended for roadway improvements or repairs (Beierle/Smith)
 
7. Donation presentation from Burnet County Employees to the Phoenix Center, Meals on Wheels, and Caring Hearts for Children (Parker)
 
8. Discussion and/or action regarding the FY21-22 Budget and Tax Calendar (Smith)
 
9. Discussion and/or action regarding the approval to apply for the Law Enforcement Mental Health and Wellness ACT for a $125,000 grant for two years for a Mental Health Deputy (Oakley/Cummings/Smith)
 
10. Discussion and/or action regarding the approval to apply and sign the resolution for the FY 22 MVCPA grant for the Heart of Texas Auto Theft Task Force (Oakley/Cummings/Smith)
 
11. Discussion and/or action to accept a grant for VETRDE from 2021-2022 Texas Veterans Commission Fund for Veterans General Assistance.  Grant period is 7/1/2021 – 6/30/2022 (Oakley/Smith/McCoy)
 
12. Discussion and/or action concerning approval to purchase the Recorder Brands module in the amount of $11,000.00 with annual support of $2,000.00 from Aumentum Technologies. Software, setup and training to be paid from the County Clerk Records Management Funds (Parker)
 
13. Discussion and/or action regarding amending Section 11.04 of the Personnel Policy (Travel Expenses/Meals) to specifically exclude the use of a Burnet County credit card for the purchase of out-of-town conference/training meals (S. Luther)
 
14. Discussion and/or action to accept the resignation of ESD 1 Commissioner Greg Spence and for the appointment of Dan Gillean to ESD 1, both to be effective June 1, 2021 (Dockery)
 
15. Discussion and/or action to accept the resignation of ESD 2 Commissioner Ben Schneider, to be effective as of June 2, 2021 (Luther)
 
16. Discussion and/or action concerning approval of the bond for Tamara Tinney, Burnet County Magistrate (Parker)
 
17. Discussion and/or action regarding the request to purchase 2 Xerox machines for the Jail to replace leases (Oakley/Smith)
 
18. Discussion and/or action concerning the final plat approval of Big Creek Ranch, Phase 1, previously approved on 4/27/21 but not recorded, to change lot numbers, adjust a lot line and add 7 more lots to Phase 1, located at 6666 Cedar Ridge (Luther)
 
19. Discussion and/or action concerning a replat of lots 107, 108 and 109, Summit Springs Subdivision to be known as Lots 107A and 109A (Dockery)
 
20. Discussion and/or action concerning the release of the Subdivision Performance Bond CNB-37020-00, in the amount of $297,476 and the acceptance of a maintenance bond in the amount of $44,621.40 for Dockal Ranchettes, Phase 2 (Beierle)
 
21. Discussion and/or action concerning the final plat of Ridge Point Estates, Phase 2, a private subdivision consisting of 23 lots on 54.13 acres, located in the 3900 block of FM 1174 N. (Beierle)
 
22. Discussion and/or action concerning the final plat approval of Miller Creek Ranch, Phase 6, a private subdivision consisting of 19 lots on 399.10 acres (Beierle)
 
23. Discussion and/or action concerning the final plat of Lot 32, The Ranch on Lake LBJ, Phase 1, a private subdivision located on Comanche Cove off CR 134 (Luther)
 
24. Discussion and/or action concerning any topics related to the COVID–19 virus. 
 
25. Executive Session.  Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071.  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).   
           
26. Reconvene in Open Session. 
 
27. Discussion and/or action regarding items discussed in Executive Session and take up for  
Consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
 
28. Discussion and/or action regarding Department Updates:  (Oakley)
      a. Post funding report for the Burnet Bluebonnet Festival
           
29. Acknowledgement of Receipt:       

30. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified: (Oakley)
a. Inter-local agreement between Burnet County and City of Meadowlakes
b. Agreement with Jackson Associates for preparation of the specification for the re-roofing projects at the SO and N. Annex
c. Agreement with The Friends of the Herman Brown Library for library support
d. Revised inmate housing agreement with Coryell County  
 
31. Discussion and/or action concerning calling for Bids and Bid openings, request for proposals/qualifications and related openings (Oakley)
       a. approval to go out for request for proposal (RFP) for Grant Administrative Services
 
32. The following items are part of the Consent Agenda and require no deliberation by the
       Commissioner’s Court.  Any item from this agenda may be considered separately:

1. Consideration and approval of any pending personnel issues within the policy.
2. Payroll approval/Personnel Action Form Approval
3. Consideration and approval concerning budget amendments.
4. Consideration and approval concerning budget line item transfers.
5. Consideration and authorization of payment of claims previously approved by the County Auditor.
6. Approval of Marble Falls Area BFD reimbursement request
7. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
8. Consideration and approval regarding Departmental equipment requests and/or property transfers.
9. Correspondence.

           
33. Discussion regarding any previous agenda items.
 
34. Calendar Review.
 
35. Adjournment.
 
 
 
                                                                       
James Oakley, Burnet County Judge
 
 
 
                                                                                               
Reviewed by: Eddie Arredondo, County Attorney
 
 

Judge Oakley, called the meeting to order at 9:05 a.m.

Comm. Beierle led the Court with the Invocation and Pledges to the United States and Texas flags.

There were no public comments. 

The Court discussed the final plat of Lot 32, The Ranch on Lake LBJ, Phase 1, a private subdivision located on Comanche Cove off CR 134. 

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the final plat of Lot 32, The Ranch on Lake LBJ, Phase 1, a private subdivision located on Comanche Cove off CR 134.

Vote: 5 - 0 Passed - Unanimously

The Court discussed the final plat of Ridge Point Estates, Phase 2, a private subdivision consisting of 23 lots on 54.13 acres, located in the 3900 block of FM 1174 N. Herb Darling, Development Services, recommended the Commissioners postpone signing the plat until the Performance Bond is in place. 

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the final plat of Ridge Point Estates, Phase 2, a private subdivision consisting of 23 lots on 54.13 acres, located in the 3900 block of FM 1174 N.

Vote: 5 - 0 Passed - Unanimously

The Court discussed the replat of lots 107, 108 and 109, Summit Springs Subdivision to be known as Lots 107A and 109A.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the replat of lots 107, 108 and 109, Summit Springs Subdivision to be known as Lots 107A and 109A.

Vote: 5 - 0 Passed - Unanimously

The Court discussed to accept a grant for VETRIDE from 2021-2022 Texas Veterans Commission Fund for Veterans General Assistance. Grant period is 7/1/2021 – 6/30/2022. Sophie McCoy, VETRIDE Program Manager advised the Court the Grant was approved and thanked the Court and Commissioners for their support. The grant is in the amount of $75,000.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 4 Joe Don Dockery to accept the grant for VETRIDE from 2021-2022 Texas Veterans Commission Fund for Veterans General Assistance. Grant period is 7/1/2021 – 6/30/2022

Vote: 5 - 0 Passed - Unanimously

The Court discussed the conveyance of 0.97 acre of real property owned by Burnet County to Vinton Stanfield, adjoining property owner.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve the conveyance of 0.97 acre of real property owned by Burnet County to Vinton Stanfield, adjoining property owner.

Vote: 5 - 0 Passed - Unanimously

The Court discussed a monetary donation from Danny and Wynn Floyd to Precinct 2 intended for roadway improvements or repairs.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 3 Billy Wall to accept the monetary donation from Danny and Wynn Floyd to Precinct 2 intended for roadway improvements or repairs.

Vote: 5 - 0 Passed - Unanimously

The Court discussed the FY21-22 Budget and Tax Calendar. Karin Smith, County Auditor, presented an updated FY21-22 Budget and Tax Calendar.

The Court took no action on this agenda item.

The Court discussed approval to apply for the Law Enforcement Mental Health and Wellness ACT for a $125,000 grant for two years for a Mental Health Deputy. Karin Smith, County Auditor, spoke saying this is a new grant and would open a new position that would be partially funded for the two years. The remaining would need to be approved by the Court for additional funding from the budget. Ms. Smith let the Court know this was just to apply and if the County was awarded the grant it would come back before the Court for final approval. 

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to apply for the Law Enforcement Mental Health and Wellness ACT for a $125,000 grant for two years for a Mental Health Deputy.

Vote: 5 - 0 Passed - Unanimously

The Court discussed the approval to apply and sign the resolution for the FY 22 MVCPA grant for the Heart of Texas Auto Theft Task Force. Karin Smith, County Auditor, spoke saying this was a continuation of the grant the County previously had applied for and possibly changing funding from 60/40 to 80/20 percent in the Counties favor.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to apply and sign the resolution for the FY 22 MVCPA grant for the Heart of Texas Auto Theft Task Force

Vote: 5 - 0 Passed - Unanimously

The Court discussed purchasing the Recorder Brands module in the amount of $11,000.00 with annual support of $2,000.00 from Aumentum Technologies.  Software, setup and training to be paid from the County Clerk Records Management Funds.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to purchase the Recorder Brands module in the amount of $11,000.00 with annual support of $2,000.00 from Aumentum Technologies. Software, setup and training to be paid from the County Clerk Records Management Funds.

Vote: 5 - 0 Passed - Unanimously

The Court discussed amending Section 11.04 of the Personnel Policy (Travel Expenses/Meals) to specifically exclude the use of a Burnet County credit card for the purchase of out-of-town conference/training meals. Sara Ann Luther, Human Resources, spoke on changing the policy to a more streamline policy. 

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve amending Section 11.04 of the Personnel Policy (Travel Expenses/Meals) to specifically exclude the use of a Burnet County credit card for the purchase of out-of-town conference/training meals.

Vote: 5 - 0 Passed - Unanimously

The Court discussed the resignation of ESD 1 Commissioner Greg Spence and for the appointment of Dan Gillean to ESD 1, both to be effective June 1, 2021.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 2 Damon Beierle to accept the resignation of ESD 1 Commissioner Greg Spence and for the appointment of Dan Gillean to ESD 1, both to be effective June 1, 2021

Vote: 5 - 0 Passed - Unanimously

The Court discussed the resignation of ESD 2 Commissioner Ben Schneider, to be effective as of June 2,2021.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to accept the resignation of ESD 2 Commissioner Ben Schneider, to be effective as of June 2, 2021

Vote: 5 - 0 Passed - Unanimously

The Court discussed approval of the bond for Tamara Tinney, Burnet County Magistrate.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the bond for Tamara Tinney, Burnet County Magistrate

Vote: 5 - 0 Passed - Unanimously

The Court discussed the request to purchase 2 Xerox machines for the Jail to replace leases.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve the request to purchase 2 Xerox machines for the Jail.

Vote: 5 - 0 Passed - Unanimously

The Court discussed the final plat approval of Big Creek Ranch, Phase 1, previously approved on 4/27/21 but not recorded, to change lot numbers, adjust a lot line and add 7 more lots to Phase 1, located at 6666 Cedar Ridge. Herb Darling, Development Services, requested that this item be moved to the upcoming agenda. 

The Court took no action on this agenda item.

The Court discussed the release of the Subdivision Performance Bond CNB-37020-00, in the amount of $297,476 and the acceptance of a maintenance bond in the amount of $44,621.40 for Dockal Ranchettes, Phase 2

The Court took no action on this agenda item.

The Court discussed any topics related to the COVID-19 virus. Judge Oakley spoke saying that the County is saturated with vaccines and 7 new cases were reported for the prior week. 

The Court took no action on this agenda item.

The Court took no action on this agenda item.

The Court took no action on this agenda item.

The Court took no action on this agenda item.

The Court discussed Department Updates:
a. Post funding report for the Burnet Bluebonnet Festival

Judge Oakley stated a positive report was received. 

The Court took no action on this agenda item.

There were no receipts to acknowledge. 

The Court discussed contracts, agreements or grants to be approved and/or ratified:
 a. Inter-local agreement between Burnet County and City of Meadowlakes
 b. Agreement with Jackson Associates for preparation of the specification for the re-roofing projects at the SO and N. Annex
 c. Agreement with The Friends of the Herman Brown Library for library support
 d. Revised inmate housing agreement with Coryell County

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve contracts, agreements or grants to be approved and/or ratified, Inter-local agreement between Burnet County and City of Meadowlakes, Agreement with Jackson Associates for preparation of the specification for the re-roofing projects at the SO and N. Annex, Agreement with The Friends of the Herman Brown Library for library support, Revised inmate housing agreement with Coryell County.

Vote: 5 - 0 Passed - Unanimously

The Court discussed Bids and Bid openings, request for proposals/qualifications and related openings:
a. Approval to go out for request for proposal (RFP) for Grant Administrative Services.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 2 Damon Beierle to approve calling for request for proposal (RFP) for Grant Administrative Services.

Vote: 5 - 0 Passed - Unanimously

The Court discussed the Consent Agenda. 
 a.Consideration and approval of any pending personnel issues within the policy.
 b. Payroll approval/Personnel Action Form Approval
 c. Consideration and approval concerning budget amendments.
 d. Consideration and approval concerning budget line item transfers.
 e. Consideration and authorization of payment of claims previously approved by the County Auditor.
 a. Approval of Marble Falls Area BFD reimbursement request
 f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
 g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
 h. Correspondence.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the Consent Agenda in its entirety.

Vote: 5 - 0 Passed - Unanimously

The Court discussed previous agenda items.

The Court took no action on this agenda item.

The Court discussed Calendar Review.

Donation presentation from Burnet County Employees to the Phoenix Center, Meals on Wheels, and Caring Hearts for Children. Janet Parker, County Clerk, thanked each organization for everything they do for the community. Miss Parker also thanked each Burnet County Employee for participating in the raffle items to make this event a success. 

The Court took no action on this agenda item.

The Court took no action on this agenda item and asked it be moved to the next agenda. 

The Court discussed the final plat approval of Miller Creek Ranch, Phase 6, a private subdivision consisting of 19 lots on 399.10 acres. Herb Darling, Development Services, requested the Commissioners hold off on signing the final plat. 

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 3 Billy Wall to approve the final plat approval of Miller Creek Ranch, Phase 6, a private subdivision consisting of 19 lots on 399.10 acres.

Vote: 5 - 0 Passed - Unanimously

The Court adjourned at 10:15 a.m.