REGULAR MEETING DATE: Tuesday, September 14, 2021 MEETING TIME: 9:00 a.m.
MEETING PLACE: 2nd Floor Courtroom located at 220 S. Pierce, Burnet, Texas
 
1. Call to Order
 
2. Invocation and Pledge of Allegiance to the flags.
 
3. Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit. 
 
4. Presentation of a Proclamation for Hunger Awareness Month by the Burnet County Hunger Alliance (Oakley)
 
5. Presentation by the Daughters of the American Revolution declaring September 17^th – 23^rd as Constitution week (Oakley)
 
6. Discussion and/or action concerning approval of the 2022 Sheriff and Constable Fees (Parker)
 
7. Discussion and/or action concerning an assignment of lease with possible amendments for County owned property known as Big Chief RV Park, currently leased by Alan Warren (Oakley)
 
8. Discussion and/or action regarding adopting an order permitting online education for County Commissioners (Dockery)
 
9. Discussion and/or action regarding the approval to utilize funds from general fund account 100-5430 to purchase all band radios for the Burnet County Regional Mobile Command Trailer and to include repair and maintenance on the truck that pulls the command trailer (Dockery)
 
10. Discussion and/or action regarding the approval to accept and sign the agreement with Waste Management for use of 40 yard open top for the October 16, 2021 Household Hazardous Waste Collection Event (Oakley/Smith)
 
11. Discussion and/or action regarding the approval of the template of the updated inmate housing agreement (with rate increase) to be sent to the following cities: City of Bertram, City of Burnet, Cottonwood Shores, Granite Shoals, Horseshoe Bay, and Marble Falls(Oakley/Kimbler)
 
12. Discussion and/or action regarding the approval to apply for the Governor’s Office County Essentials Grant for the Burnet County Capital Murder case for the double homicide committed on August 30 (Oakley/Smith)
 
13. Discussion and/or action regarding the approval to accept and sign for the FY 22 Statewide Automated Victim Notification Service (SAVNS) Maintenance contract with Texas Attorney General Office (Oakley/Smith)
 
14. Discussion and/or action regarding the approval to apply for a grant for VETRIDE from 2022-2023 Texas Veterans Commission Fund for Veterans General Assistance. Grant period is 7/1/2022- 6/30/2023 (Oakley/Smith/S. McCoy)
 
15. Discussion and/or action to allow Pct. 2 Road & Bridge crew to assist the Boys and Girls Club of the Highland Lakes to use county equipment and manpower to drill holes and set four (4) basketball goals (Beierle)
 
16. Discussion and/or action regarding Burnet County termination of current agreement with Coryell County to house its jail inmates at the Burnet County Jail (Oakley/Kimbler)
 
17. Discussion and/or action concerning the RFP for Hazard Mitigation Planning services (Oakley/Smith)
 
18. Discussion and/or action concerning the Pitney Bowes lease for the postage machine at the S. Annex (Oakley/Smith)
 
19. Discussion and/or action concerning a burn ban in the unincorporated areas of Burnet County (Oakley)
 
20. Discussion and/or action concerning the acceptance of the Burnet County Employee longevity policy (Oakley)
 
21. Discussion and/or action concerning the release of Subdivision Completion Bond #4434466 in the amount of $1,349, 000 for the roads and drainage in River Hills Ranches, Phase 1 and the acceptance of a subdivision maintenance bond in the amount of $202, 350.00 for a period of 2 years from this date (Beierle)
 
22. Discussion and/or action concerning Miller Creek Ranch, Phase 3, Cash Bond #20-11-24-1 in the amount of $326,424.00 and the release of 85% ($277,460.40) and retaining 15% ($48,963.60) for a period of 2 years from this date for the maintenance portion per the bond agreement (Beierle)
 
23. Discussion and/or action concerning Miller Creek Ranch, Phase 4, Cash Bond #21-2-23 in the amount of $574,404.00, and the release of 85% ($465,293.40) and retaining 15% ($82,110.60) for a period of 2 years from this date for the maintenance portion per the bond agreement (Beierle)
 
24. Discussion and/or action concerning Miller Creek Ranch, Phase 5, Cash Bond #21-3-23-2, in the amount of $611,666.00 and the release of 85% ($519,916.10) and retaining 15% ($91,749.90) for a period of 2 years from this date for the maintenance portion per the bond agreement (Beierle)
 
25. Discussion and/or action concerning Miller Creek Ranch, Phase 6, and the release of Subdivision Performance Bond #4404810 in the amount of $479,250.00 and the acceptance of a 2 year maintenance bond in the amount of $71,887.50 (Beierle)
 
26. Discussion and/or action concerning a request for a variance from the Burnet County Subdivision Regulations by Sherry Atherton for a 1.1 acre tract out of a 15.968 acre tract from BCAD parcel numbers 68767 and 115487 located at approximately 3321 Sunset Cliff Road (Luther)
 
27. Discussion and/or action concerning a request for a variance from the Burnet County Subdivision Regulations by Shirley Blair for a 3.5 acre tract out of a 21.912 acre tract from BCAD parcel number 47375 located at 5827 CR 340 (Wall)
 
28. Discussion and/or action concerning the final plat of The Point, Phase 1, a private subdivision consisting of 19 lots on 77.71 acres located in the 2500 block of CR 274 (Beierle)
 
29. Discussion and/or action concerning the acceptance of Cash Bond #CB-9-14-21 in the amount of $265,475.00 for the construction of 3700 lineal feet of road and drainage improvements for The Point, Phase 1 (Beierle)
 
30. Discussion and/or action concerning the release of Subdivision Performance Bonds CNB-34869-00 and CNB-37020-00 for Dockal Ranchettes, Phase 1 and 2 in the total amount of $483,065.00 and the acceptance of a 2 year maintenance bond CNB-39424-00 in the amount of $72,458.75 for Dockal Ranchettes, Phase 1 and 2 (Beierle)
 
31. Discussion and/or action concerning a replat of Lots 9011 and 9012, Sandia Ridge at the Legends, to be known as lots 9011A and 9012A, Sandia Ridge at the Legends, moving the common lot line (Luther)
 
32. Discussion and/or action concerning a replat of lots 101 and 102, The Ranches of Canyon Creek, Phase 3, to be known as lot 101A, The Ranches of Canyon Creek, Phase 3, a combination of 2 lots into 1 (Wall)
 
33. Discussion and/or action concerning a replat of lots 326 and 327, Whitewater Springs, Section 3, to be known as lot 326A, Whitewater Springs, Section 3, a combination of 2 lots into 1 (Wall)
 
34. Discussion and/or action concerning a replat of lots 375-377, Lakeside Beach, Section 1, to be known as lots 375A and 377A, Lakeside Beach, Section 1, a combination of 3 lots into 2 (Dockery)
 
35. Discussion and/or action concerning a replat of lots 55 and 68-L1, Clearwater Landing at LBJ II, Phase 2, Plat No. 2.21 to be known as Lot 55A, Clearwater Landing at LBJ II, Phase 2, Plat No. 2.21, combination of a 12” portion of lot 68-L1 with lot 55 to allow for the construction of a home with a pool (Luther)
 
36. Discussion and/or action concerning the replat of lots 38 and 39, Shady Creek Ranches to be known as lots 38A and 39A, Shady Creek Ranches to remedy a driveway encroachment (Dockery)
 
37. Discussion and/or action concerning a request for a variance from the Burnet County Subdivision Regulations by Tyler and Jennifer Robison to allow the groundwater availability study to be bonded along with the roads to allow the final platting of Robison Ranch (Wall)
 
38. Discussion and/or action concerning the preliminary plat approval for Rees Landing Subdivision, a private subdivision consisting of 46 lots on 57.258 acres, located at 8410 CR 404 (Dockery)
 
39. Discussion and/or action concerning the preliminary plat approval for SLM Ranch Subdivision, a private subdivision consisting of 5 lots on 98.71 acres located in the 4000 block of FM 3509 (Luther)
 
40. Discussion and/or action concerning any topics related to the COVID – 19 virus.
 
41. Executive Session.  Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071.  The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections:  551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).   
           
42. Reconvene in Open Session. 
 
43. Discussion and/or action regarding items discussed in Executive Session and take up for Consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
 
44. Discussion and/or action regarding Department Updates: (Oakley)
  a.  Treasurer’s Report for August 2021       
 
45.  Acknowledgement of Receipt:
 a.  MIS Summary for October 2020 – July 31, 2021
 b. Burnet PD response times for June, July, and August
           
 
 
46. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
       (Oakley)

1. Review, approval, and sign the interlocal agreement with Coryell County for the FY22 MVCPA grant for the Heart of Texas Auto Theft Task Force.

 
47. Discussion and/or action concerning calling for Bids and Bid openings, request for proposals/qualifications and related openings (Oakley)
             
 
48. The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:

1. Consideration and approval of any pending personnel issues within the policy.
2. Payroll approval/Personnel Action Form Approval
3. Consideration and approval concerning budget amendments.
4. Consideration and approval concerning budget line item transfers.
5. Consideration and authorization of payment of claims previously approved by the County Auditor.
6. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor.
7. Consideration and approval regarding Departmental equipment requests and/or property transfers.
8. Correspondence.

   
49.  Discussion regarding any previous agenda items.
 
50.  Calendar Review.
 
51.  Adjournment.
 
 
 
                                                                       
James Oakley, Burnet County Judge
 

Judge Oakley called the meeting to order at 9:00 a.m.

Commissioner Wall led the Court in the Invocation and Pledges to the United States and Texas Flags.

Comm. Dockery recognized and honored JB Bennett employee of the ISF work program. Commissioner Dockery entered a  letter of support into the record on behalf of Mr. Bennett. Glenn Gilmore, ISF Director, thanked the Court for their support with the program.

The court held a presentation of a Proclamation for Hunger Awareness Month by the Burnet County Hunger Alliance. Pam Rogers with Hunger Alliance  s introduced their first full time employee, Jaylen Nelson. Hunger Alliance is celebrating five years and was able to open a new Pantry in Cottonwood Shores. Ms. Nelson provided information with the location address of each pantry in the County. Judge Oakley, thanked the Hunger Alliance and read the Proclamation into the record.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 2 Damon Beierle to adopt the Proclamation for Hunger Awareness Month by the Burnet County Hunger Alliance.

Vote: 5 - 0 Passed - Unanimously

The court received a presentation from the Daughters of the American Revolution declaring September 17th - 23rd as Constitution Week.  Cindy Brown, Representative of Daughters of American Revolution requested the court to observe September 17th - September 23rd, 2021 as Constitution Week. Judge Oakley read the Proclamation into the record.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to adopt September 17^th – 23^{rd, 2021} as Daughters of the American Revolution Constitution Week.

Vote: 5 - 0 Passed - Unanimously

The court discussed approval of the of the 2022 Sheriff and Constable Feels.  Janet Parker, County Clerk reported the Sheriff is not requesting any changes to the current fees.  Ms. Parker will report to the State Comptroller.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the 2022 Sheriff and Constable Fees.

Vote: 5 - 0 Passed - Unanimously

The court heard Department updates from Michelle Moore, Public Defender informed the Court the TExas Indigence Defense Commission Indegient Defense Improvement Grant was approved and  their office will be renamed the North Hills Public Defenders Office. Ms. Moore stated they will expand the offices to include Blanco and Llano counties for felony and misdemeanors cases. The grant coveres 66% of the cost of employees. 

The Court took no action on this agenda item.

The Court discussed an assignment of lease with possible amendments for County owned property known as Big Chief RV Park, currently leased by Alan Warren. Allen Warren stated he has leased the County property for eight years, and he is selling his property. Mr. Warren presented an Assignment of Lease for the courts consideration. Judge Oakley, stated the County has authority over Ramp/Docking/Parking Fees. Mr. Warren, Currently is charging for a ramp fee and a parking fee, since there is nowhere to park on County property. Eddie Arredondo, County Attorney, interpreted the assignment. 

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve assignment of lease with possible amendments for County owned property known as Big Chief RV Park, currently leased by Alan Warren.

Vote: 5 - 0 Passed - Unanimously

The Court discussed the release of Subdivision Completion Bond #4434466 in the amount of $1,349,000 for the roads and drainage in River Hills Ranches, Phase 1 and the acceptance of a subdivision maintenance bond in the amount of $202 350.00 for a period of 2 years from this date. Herb Darling, Development Services stated he was not pleased with the road,  improvements were made and the road is in satisfactory condition. Commissioner Beierle stated the road has met density and another topping was added.  Comm. Beierle stated the road will need to be retopped in two years. 

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the release of Subdivision Completion Bond #4434466 in the amount of $1,349, 000 for the roads and drainage in River Hills Ranches, Phase 1 and the acceptance of a subdivision maintenance bond in the amount of $202, 350.00 for a period of 2 years from this date.

Vote: 5 - 0 Passed - Unanimously

The Court discussed adopting an order permitting online education for County Commissioners. Judge Oakley stated Section 81.0025(b) Local Government Code authorizes online instruction for commissioners continuing education.  

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve adopting an order permitting online education for County Commissioners.

Vote: 5 - 0 Passed - Unanimously

The Court discussed a request for a variance from the Burnet County Subdivision Regulations by Sherry Atherton for a 1.1 acre tract out of a 15.968 acre tract from BCAD parcel numbers 68767 and 115487 located at approximately 3321 Sunset Cliff Road. 

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve a variance from the Burnet County Subdivision Regulations by Sherry Atherton for a 1.1 acre tract out of a 15.968 acre tract from BCAD parcel numbers 68767 and 115487 located at approximately 3321 Sunset Cliff Road.

Vote: 4 - 1 Passed

Nay:

Commissioner Precinct 3 Billy Wall

The Court discussed a request for a variance from the Burnet County Subdivision Regulations by Shirley Blair for a 3.5 acre tract out of a 21.912 acre tract from BCAD parcel number 47375 located at 5827 CR 340.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve a request for a variance from the Burnet County Subdivision Regulations by Shirley Blair for a 3.5 acre tract out of a 21.912 acre tract from BCAD parcel number 47375 located at 5827 CR 340.

Vote: 5 - 0 Passed - Unanimously

The Court discussed the final plat of The Point, Phase 1, a private subdivision consisting of 19 lots on 77.71 acres located in the 2500 block of CR 274.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 3 Billy Wall to approve the final plat of The Point, Phase 1, a private subdivision consisting of 19 lots on 77.71 acres located in the 2500 block of CR 274.

Vote: 5 - 0 Passed - Unanimously

The Court discussed the acceptance of Cash Bond #CB-9-14-21 in the amount of $265,475.00 for the construction of 3700 lineal feet of road and drainage improvements for The Point, Phase 1.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the acceptance of Cash Bond #CB-9-14-21 in the amount of $265,475.00 for the construction of 3700 lineal feet of road and drainage improvements for The Point, Phase 1.

Vote: 5 - 0 Passed - Unanimously

The Court discussed a request for a variance from the Burnet County Subdivision Regulations by Tyler and Jennifer Robison to allow the groundwater availability study to be bonded along with the roads to allow the final platting of Robison Ranch.  Tyler Robison stated the well company assured him  the water will not be an issue. Commissioner Wall is not in favor as he does not want to set presidence for future issues like this. Commissioner Wall stated that he is open to any suggestions to assist with this issue. Commissioner Dockery requested Herb Darling, Development Services to draft a policy since the County does not have one for this specific issue. Judge Oakley stated he would like to get more information on this request and delay action until the next meeting.

The Court took no action on this agenda item.

The Court discussed the preliminary plat approval for Rees Landing Subdivision, a private subdivision consisting of 46 lots on 57.258 acres, located at 8410 CR 404. 

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the preliminary plat approval for Rees Landing Subdivision, a private subdivision consisting of 46 lots on 57.258 acres, located at 8410 CR 404.

Vote: 5 - 0 Passed - Unanimously

The Court took no action on this agenda item

The Court discussed a replat of Lots 9011 and 9012, Sandia Ridge at the Legends, to be known as lots 9011A and 9012A, Sandia Ridge at the Legends, moving the common lot line.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve a replat of Lots 9011 and 9012, Sandia Ridge at the Legends, to be known as lots 9011A and 9012A, Sandia Ridge at the Legends, moving the common lot line.

Vote: 5 - 0 Passed - Unanimously

The Court discussed a replat of lots 101 and 102, The Ranches of Canyon Creek, Phase 3, to be known as lot 101A, The Ranches of Canyon Creek, Phase 3, a combination of 2 lots into 1.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a replat of lots 101 and 102, The Ranches of Canyon Creek, Phase 3, to be known as lot 101A, The Ranches of Canyon Creek, Phase 3, a combination of 2 lots into 1.

Vote: 5 - 0 Passed - Unanimously

The Court discussed a replat of lots 326 and 327, Whitewater Springs, Section 3, to be known as lot 326A, Whitewater Springs, Section 3, a combination of 2 lots into 1.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve a replat of lots 326 and 327, Whitewater Springs, Section 3, to be known as lot 326A, Whitewater Springs, Section 3, a combination of 2 lots into 1

Vote: 5 - 0 Passed - Unanimously

The Court discussed a replat of lots 375-377, Lakeside Beach, Section 1, to be known as lots 375A and 377A, Lakeside Beach, Section 1, a combination of 3 lots into 2.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve a replat of lots 375-377, Lakeside Beach, Section 1, to be known as lots 375A and 377A, Lakeside Beach, Section 1, a combination of 3 lots into 2.

Vote: 5 - 0 Passed - Unanimously

The Court discussed a replat of lots 55 and 68-L1, Clearwater Landing at LBJ II, Phase 2, Plat No. 2.21 to be known as Lot 55A, Clearwater Landing at LBJ II, Phase 2, Plat No. 2.21, combination of a 12” portion of lot 68-L1 with lot 55 to allow for the construction of a home with a pool. Herb Darling, Development Services, stated this was 12 foot not 12 inches to correct the typo on this agenda item. 

The Court took no action on this agenda item.

The Court discussed the replat of lots 38 and 39, Shady Creek Ranches to be known as lots 38A and 39A, Shady Creek Ranches to remedy a driveway encroachment.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve the replat of lots 38 and 39, Shady Creek Ranches to be known as lots 38A and 39A, Shady Creek Ranches to remedy a driveway encroachment.

Vote: 5 - 0 Passed - Unanimously

The Court discussed any topics related to the COVID –19 virus. Stacey Smith addressed the court concerning the Covid 19 virus. Ms. Smith is a pharmaceutical representative and  wanted to bring present  information on how mask can be harmful and left the information for the Court. Ms. Smith requested a team of physicians be appointed as theCounty Health Authority rather than a single physician. Judge Oakley reported a 20% positivity rate in Burnet County.

The Court took no action on this agenda item.

The Court took no action on this agenda item.

The Court took no action on this agenda item.

The Court took no action on this agenda item.

The Court discussed Department Updates:
a.  Treasurer’s Report for August 2021

Deanne Fisher, Chief Deputy Treasurer presented the August 2021 Treasurers Report to the court. 

Janet Parker, County Clerk reported  her offiice has received the preserved Marble Falls Bidge drawings and the Inks Lake Bridge drawings.  Ms. Parker stated she will have a reprint of the Marble Falls Bridge drawings and would like to donate these to the Falls Museum. Ms. Parker, also reported on Brand Renewal Registration. 

Calvin Boyd, Burnet County Sheriff updated the court on the completion of the Communication Center.  Sheriff Boyd is hoping to go live next week and will have an open house in the near future.
 

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the Treasurers Report from August 2021.

Vote: 5 - 0 Passed - Unanimously

The Court discussed the approval to utilize funds from general fund account 100-5430 to purchase all band radios for the Burnet County Regional Mobile Command Trailer and to include repair and maintenance on the truck that pulls the command trailer.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve to utilize funds from general fund account 100-5430 to purchase all band radios for the Burnet County Regional Mobile Command Trailer and to include repair and maintenance on the truck that pulls the command trailer

Vote: 5 - 0 Passed - Unanimously

The Court discussed the approval to accept and sign the agreement with Waste Management for use of 40 yard open top for the October 16, 2021 Household Hazardous Waste Collection Event.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve to accept and sign the agreement with Waste Management for use of 40 yard open top for the October 16, 2021 Household Hazardous Waste Collection Event

Vote: 5 - 0 Passed - Unanimously

The Court discussed the approval of the template of the updated inmate housing agreement (with rate increase) to be sent to the following cities: City of Bertram, City of Burnet, Cottonwood Shores, Granite Shoals, Horseshoe Bay, and Marble Falls.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the template of the updated inmate housing agreement (with rate increase) to be sent to the following cities: City of Bertram, City of Burnet, Cottonwood Shores, Granite Shoals, Horseshoe Bay, and Marble Falls.

Vote: 5 - 0 Passed - Unanimously

The Court discussed applying for the Governor’s Office County Essentials Grant for the Burnet County Capital Murder case for the double homicide committed on August 30.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve applying for the Governor’s Office County Essentials Grant for the Burnet County Capital Murder case for the double homicide committed on August 30.

Vote: 5 - 0 Passed - Unanimously

The Court discussed approval to accept and sign for the FY 22 Statewide Automated Victim Notification Service (SAVNS) Maintenance contract with Texas Attorney General Office.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr.  to accept and sign for the FY 22 Statewide Automated Victim Notification Service (SAVNS) Maintenance contract with Texas Attorney General Office.

Vote: 5 - 0 Passed - Unanimously

The Court discussed applying for a grant for VETRIDE from 2022-2023 Texas Veterans Commission Fund for Veterans General Assistance. Grant period is 7/1/2022- 6/30/2023.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr.  to apply for a grant for VETRIDE from 2022-2023 Texas Veterans Commission Fund for Veterans General Assistance. Grant period is 7/1/2022- 6/30/2023.

Vote: 5 - 0 Passed - Unanimously

The Court discussed allowing Pct. 2 Road & Bridge crew to assist the Boys and Girls Club of the Highland Lakes to use county equipment and manpower to drill holes and set four (4) basketball goals.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr.  to allow Pct. 2 Road & Bridge crew to assist the Boys and Girls Club of the Highland Lakes to use county equipment and manpower to drill holes and set four (4) basketball goals.

Vote: 5 - 0 Passed - Unanimously

The Court discussed Burnet County termination of current agreement with Coryell County to house its jail inmates at the Burnet County Jail. Calvin Boyd, Burnet County Sheriff stated we do not have the staff to continue the current contract.  Captain Matt Kimbler concurred with termination of the contract.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve Burnet County termination of current agreement with Coryell County to house its jail inmates at the Burnet County Jail.

Vote: 5 - 0 Passed - Unanimously

The Court discussed the RFP for Hazard Mitigation Planning services. Karin Smith, County Auditor spoke saying there has been a recomendation to award the RFP to GrantWorks in the amount of $100,000.00.  

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to award the RFP for Hazard Mitigation Planning services to GrantWorks.

Vote: 5 - 0 Passed - Unanimously

The Court discussed the Pitney Bowes lease for the postage machine at the S. Annex.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the Pitney Bowes lease for the postage machine at the S. Annex.

Vote: 5 - 0 Passed - Unanimously

The Court discussed the burn ban in the unincorporated areas of Burnet County. Herb Darling, Development Services stated there is no burn ban at this time. Commissioner Dockery stated the ESD for Oaklla and Briggs would like to see a burn ban enacted.

The Court took no action on this agenda item.

The Court discussed the acceptance of the Burnet County Employee longevity policy.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to accept the Burnet County Employee longevity policy.

Vote: 5 - 0 Passed - Unanimously

The Court discussed  Miller Creek Ranch, Phase 3, Cash Bond #20-11-24-1 in the amount of $326,424.00 and the release of 85% ($277,460.40) and retaining 15% ($48,963.60) for a period of 2 years from this date for the maintenance portion per the bond agreement.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve Miller Creek Ranch, Phase 3, Cash Bond #20-11-24-1 in the amount of $326,424.00 and the release of 85% ($277,460.40) and retaining 15% ($48,963.60) for a period of 2 years from this date for the maintenance portion per the bond agreement.

Vote: 5 - 0 Passed - Unanimously

The Court discussed Miller Creek Ranch, Phase 4, Cash Bond #21-2-23 in the amount of $574,404.00, and the release of 85% ($465,293.40) and retaining 15% ($82,110.60) for a period of 2 years from this date for the maintenance portion per the bond agreement.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve Miller Creek Ranch, Phase 4, Cash Bond #21-2-23 in the amount of $574,404.00, and the release of 85% ($465,293.40) and retaining 15% ($82,110.60) for a period of 2 years from this date for the maintenance portion per the bond agreement.

Vote: 5 - 0 Passed - Unanimously

The Court discussed Miller Creek Ranch, Phase 5, Cash Bond #21-3-23-2, in the amount of $611,666.00 and the release of 85% ($519,916.10) and retaining 15% ($91,749.90) for a period of 2 years from this date for the maintenance portion per the bond agreement.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve Miller Creek Ranch, Phase 5, Cash Bond #21-3-23-2, in the amount of $611,666.00 and the release of 85% ($519,916.10) and retaining 15% ($91,749.90) for a period of 2 years from this date for the maintenance portion per the bond agreement.

Vote: 5 - 0 Passed - Unanimously

The Court discussed Miller Creek Ranch, Phase 6, and the release of Subdivision Performance Bond #4404810 in the amount of $479,250.00 and the acceptance of a 2 year maintenance bond in the amount of $71,887.50. 

The Court took no action on this agenda item.

The Court took no action on this agenda item

Herb Darling, Development Services updated the Court aware of the new Flood Plain Rating Schedule effective October 1st. Mr. Darling stated he is still reviewing the changes, some could be dramatic for people that live in the flood plain.

The Court took no action on this agenda item.

The Court Acknowledged Receipts: 
a. MIS Summary for October 2020 – July 31, 2021 
b. Burnet PD response times for June, July, and August.

Commissioner Beierle stated on item B.  should state FD not PD.
 

The Court discussed contracts, agreements or grants to be approved and/or ratified:
a. Review, approval, and sign the interlocal agreement with Coryell County for the FY22 MVCPA grant for the Heart of Texas Auto Theft Task Force.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve, Review, approval, and sign the interlocal agreement with Coryell County for the FY22 MVCPA grant for the Heart of Texas Auto Theft Task Force.

Vote: 5 - 0 Passed - Unanimously

The Court discussed calling for Bids and Bid openings, request for proposals/qualifications and related openings. Judge Oakley requested to call for bids for the Economic Development Assistance Grant.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve calling for an RFP for a Grant Administrator for Economic Development Asssitance Grant.

Vote: 5 - 0 Passed - Unanimously

The Court discussed the Consent Agenda:
a.Consideration and approval of any pending personnel issues within the policy.
b.Payroll approval/Personnel Action Form Approval.
c. Consideration and approval concerning budget amendments.
d. Consideration and approval concerning budget line item transfers.
e. Consideration and authorization of payment of claims previously approved by the County Auditor.
f. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor.
g. Consideration and approval regarding Departmental equipment requests and/or property transfers.
h. Correspondence.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve the Consent Agenda in its entirety.

Vote: 5 - 0 Passed - Unanimously

The Court had no previous agenda items to discuss.

The Court discussed calendar review.

The Court adjourned at 11:15 a.m.