County of Burnet {} On this the 26th day of October 2021, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
- Present:
- County Judge James Oakley; Commissioner Precinct 1 Jim Luther, Jr.; Commissioner Precinct 2 Damon Beierle; Commissioner Precinct 3 Billy Wall; Commissioner Precinct 4 Joe Don Dockery
- Attendees:
- Stephanie McCormick, Comm. Court Coordinator; Janet Parker, County Clerk; Carole Poppema, Assistant County Auditor; Karin Smith, County Auditor; Vicinta Stafford, Chief Deputy County Clerk
- Attendees:
- Vicinta Stafford, Chief Deputy Clerk
MEETING PLACE: 2nd Floor Courtroom located at 220 S. Pierce, Burnet, Texas
1. Call to Order
2. Invocation and Pledge of Allegiance to the flags.
3. Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit.
4. Presentation of a Proclamation recognizing Jane Zimmerman’s 27 years of service with the Burnet County Library System (Oakley/Reeves)
5. Discussion and/or action regarding potential approval of a settlement offer made by Defendant Johnson & Johnson Janssen Pharmaceuticals, Inc. in Cause No. 2018-77090; County of Burnet v. Purdue Pharma L.P. et al in the 152nd Judicial District Court for the Southern District of Texas, Houston Division. Said suit regards opioid litigation and involves multiple defendants. (Oakley/Arredondo)
a. Consultation with County Attorney in closed session regarding this litigation is possible as per Tx. Gov. Code 551.071
6. Discussion and/or action concerning appointments to the CAMPO Policy Board, as well as, the Technical Advisory Committee (Oakley)
7. Discussion and/or action concerning adopting an Order to Retain Boundaries relevant to the 2020 census as prepared by Alison, Bass and Magee (Oakley)
8. Discussion and/or action concerning the CAHFC (Capital Area Housing Finance Corporation) Board appointment resolution (Oakley)
9. Discussion and/or action to review and approve the resolution authorizing Judge Oakley as Chief Executive Officer and representative to act in all matters in connection with the FEMA Mitigation Planning Grant (Oakley/Smith)
10. Discussion and/or action to review and approve the resolution committing Burnet County to provide Local Matching Funds to secure and complete the FEMA Hazard Mitigation Planning Grant (25%) – this includes payments from the participants through Interlocal Agreements (Oakley/Smith)
11. Discussion and/or action to review and approve the Designation of Sub-Recipient-Agent – Primary and additional contacts for the FEMA Hazard Mitigation Planning Grant (Oakley/Smith)
12. Discussion and/or action regarding the request to lease new Ricoh copiers for the Treasurer’s Office and JP 2’s Office (Oakley/Smith)
13. Discussion and/or action for the approval to accept a grant for the Environmental Deputy from the Governor’s Office Justice Assistance Grant Program. Total amount is $64,709.00. No match required (Oakley/Smith)
14. Discussion and/or action for the approval to accept the Victim Coordinator and Liaison grant from FY 2022 Criminal Justice Program Victims of Crime Act grant from the Office of the Governor, Public Safety Office, Criminal Justice Division. Amount is $49,419 (Oakley/Smith)
15. Discussion and/or action to accept and appreciation for a donation of $5,000 from Lehigh Hanson for the HHW (Household Hazardous Waste) Collection Event (Oakley/Smith)
16. Discussion and/or action to accept, and appreciation for a donation of $10,000 from Central Texas Groundwater Conservation District for the HHW (Household Hazardous Waste) Collection Event (Oakley/Smith)
17. Discussion and/or action concerning acceptance of donation from Kofile Technologies of the framed drawings of the Burnet County Highway Bridge across the Colorado River, dated May 10, 1911 (Parker)
18. Discussion and/or action concerning the final plat approval of Cross Timber Ranch, a private subdivision consisting of 240 lots on 1,471.90 acres, located in the 6000 block of FM 1478 (Luther)
19. Discussion and/or action concerning the final plat approval for SLM Ranch, a private subdivision consisting of 5 lots on 98.71 acres, located in the 4000 block of FM 3509 (Luther)
20. Discussion and/or action concerning the acceptance of Cash Bond Agreement CB-21-9-28 for road and drainage improvements for the SLM Ranch Subdivision in the amount of $192,856.10 (Luther)
21. Discussion and/or action concerning the preliminary plat approval for Whispering Wind Subdivision, a private subdivision consisting of 22 lots on 71.02 acres located in the 3400 block of N FM 1174 (Beierle)
22. Discussion and/or action concerning any topics related to the COVID – 19 virus.
23. Executive Session. Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).
24. Reconvene in Open Session.
25. Discussion and/or action regarding items discussed in Executive Session and take up for
Consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
26. Discussion and/or action regarding Department Updates: (Oakley)
a. Approval of Monthly Treasurer’s Report – September 2021
b. Acceptance of Quarterly Investment Report – Q4 FY21
c. Acceptance of proposed list of charities for juror donations
27. Acknowledgement of Receipt:
28. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:(Oakley)
a. Event Sponsorship for Christmas on the Square
b. Victory Media for Tourism/Marketing
c. TravelNet Solutions advertising agreement
d. Bancorp South Acknowledgement and acceptance, Resolution, and East Texas Mack quote for Four (4) Dump Trucks.
e. Contract with GrantWorks for assistance with our Hazard Mitigation Planning Services.
f. Agreement with JBI, Justice Benefits, Inc. for a cost allocation plan for the cost of $8,800.
g. Agreement with Dude Solutions for the maintenance edge subscription.
h. MOU with BCISD for use of rooms at 607 N. Vanderveer & 303 N. Pierce
i. Services agreement with Global Tel*Link Corp for inmate phone services at Burnet Co. Jail
j. Contract for G Suite Business Account for Google Services
k. Contract with Geiger & Associates for a Media Tour
l. Independent contract agreement with Jimmy Barho
m. Contract with Turn Key Health for additional Covid services
29. Discussion and/or action concerning calling for Bids and Bid openings, request for proposals/qualifications and related openings (Oakley)
30. The following items are part of the Consent Agenda and require no deliberation by the
Commissioner’s Court. Any item from this agenda may be considered separately:
- Consideration and approval of any pending personnel issues within the policy.
- Payroll approval/Personnel Action Form Approval
- Consideration and approval concerning budget amendments.
- Consideration and approval concerning budget line item transfers.
- Consideration and authorization of payment of claims previously approved by the County Auditor.
- Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor.
- Consideration and approval regarding Departmental equipment requests and/or property transfers.
- Correspondence.
31. Discussion regarding any previous agenda items.
32. Calendar Review.
33. Adjournment.
James Oakley, Burnet County Judge
Reviewed by: Eddie Arredondo, County Attorney
Call to Order
Invocation and Pledge of Allegiance to the Flags
Public Comments
Proclamation
Jane Zimmerman’s 27 years of Service
Donation
Household Hazardous Waste Event
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve to accept, and appreciation for a donation of $25,000.00 from Central Texas Groundwater Conservation District for the HHW (Household Hazardous Waste) Collection Event.
Vote: 5 - 0 Passed - Unanimously
Final Plat
SLM Ranch
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the final plat approval for SLM Ranch, a private subdivision consisting of 5 lots on 98.71 acres, located in the 4000 block of FM 3509.
Vote: 5 - 0 Passed - Unanimously
Cash Bond
CB-21-9-28
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve accepting the Cash Bond Agreement CB-21-9-28 for road and drainage improvements for the SLM Ranch Subdivision in the amount of $192,856.10.
Vote: 5 - 0 Passed - Unanimously
Final Plat
Cross Timber Ranch
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve the final plat approval of Cross Timber Ranch, a private subdivision consisting of 240 lots on 1,471.90 acres, located in the 6000 block of FM 1478. Withholding Commissioner Luther's signature until the Performance Bond is filed with Development Services.
Vote: 5 - 0 Passed - Unanimously
Preliminary Plat
Whispering Wind Subdivision
Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 3 Billy Wall to approve the preliminary plat approval for Whispering Wind Subdivision, a private subdivision consisting of 22 lots on 71.02 acres located in the 3400 block of N FM 1174.
Vote: 5 - 0 Passed - Unanimously
Johnson & Johnson
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to authorize the County Attorney to sign the documents to approve the settlement offer made by Defendant Johnson & Johnson Janssen Pharmaceuticals, Inc. in Cause No. 2018-77090; in the amount of $49,979.00 County of Burnet v. Purdue Pharma L.P. et al in the 152nd Judicial District Court for the Southern District of Texas, Houston Division. Said suit regards opioid litigation and involves multiple defendants.
Vote: 5 - 0 Passed - Unanimously
Appointments
CAMPO Policy Board &
Technical Advisory Committee
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve appointments to the Technical Advisory Committee.
Vote: 5 - 0 Passed - Unanimously
Retain Boundaries
2020 Census
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve adopting an Order to Retain Boundaries relevant to the 2020 census as prepared by Alison, Bass and Magee.
Vote: 5 - 0 Passed - Unanimously
CAHFC Board
Appointment Resolution
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 2 Damon Beierle to approve the CAHFC (Capital Area Housing Finance Corporation) Board appointment resolution and reappoint Mark Mayfield.
Vote: 5 - 0 Passed - Unanimously
Resolution
FEMA Mitigation Planning Grant
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 2 Damon Beierle to approve the resolution authorizing Judge Oakley as Chief Executive Officer and representative to act in all matters in connection with the FEMA Mitigation Planning Grant.
Vote: 5 - 0 Passed - Unanimously
Local Matching Funds
FEMA Hazard Mitigation Planning Grant
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the resolution committing Burnet County to provide Local Matching Funds to secure and complete the FEMA Hazard Mitigation Planning Grant (25%) – this includes payments from the participants through Interlocal Agreements.
Vote: 5 - 0 Passed - Unanimously
Designation of Sub-Recipient-Agent–Primary
FEMA Hazard Mitigation Planning Grant
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve the Designation of Sub-Recipient-Agent – Primary and additional contacts for the FEMA Hazard Mitigation Planning Grant.
Vote: 5 - 0 Passed - Unanimously
Lease Ricoh Copiers
Treasurer’s Office & JP 2’s Office
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the request to lease new Ricoh copiers for the Treasurer’s Office and JP 2’s Office.
Vote: 5 - 0 Passed - Unanimously
Environmental Deputy from the Governor’s Office
Justice Assistance Grant Program
Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve to accept a grant for the Environmental Deputy from the Governor’s Office Justice Assistance Grant Program. Total amount is $64,709.00. No match required.
Vote: 5 - 0 Passed - Unanimously
Victim Coordinator & Liaison
Grant FY 2022
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve to accept the Victim Coordinator and Liaison grant from FY 2022 Criminal Justice Program Victims of Crime Act grant from the Office of the Governor, Public Safety Office, Criminal Justice Division in the amount of $49,419.
Vote: 5 - 0 Passed - Unanimously
Donation
Household Hazardous Waste
Judge Oakley stated the Court received a $500.00 check for a donation to the Household Hazardous Waste Collection Event from LCRA. Judge Oakley stated it was not on this agenda to accept the donation and would like to add it to the next Commissioner Court agenda. Judge Oakley stated he would give the check to the Treasures Office.
Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 3 Billy Wall to approve to accept a donation of $5,000 from Lehigh Hanson for the HHW (Household Hazardous Waste) Collection Event.
Vote: 5 - 0 Passed - Unanimously
Donation
Kofile Technologies
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the acceptance of donation from Kofile Technologies of the framed drawings of the Burnet County Highway Bridge across the Colorado River, dated May 10, 1911.
Vote: 5 - 0 Passed - Unanimously
COVID-19 Virus
The Court took no action on this agenda item.
Executive Session
The Court took no action on this agenda item.
Executive Session
The Court took no action on this agenda item.
Executive Session
The Court took no action on this agenda item.
Acknowledgement of Receipt
Contracts, Agreements
& Grants
a. Event Sponsorship for Christmas on the Square
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve item a. Event Sponsorship for Christmas on the Square.
Vote: 4 - 0 Passed
- Other:
-
Commissioner Precinct 2 Damon Beierle (Abstain)
Contracts, Agreements
& Grants
b.Victory Media for Tourism/Marketing.
c. TravelNet Solutions advertising agreement.
d. Bancorp South Acknowledgement and acceptance, Resolution, and East Texas Mack quote for Four (4) Dump Trucks.
e. Contract with GrantWorks for assistance with our Hazard Mitigation Planning Services.
f. Agreement with JBI, Justice Benefits, Inc. for a cost allocation plan for the cost of $8,800.
g. Agreement with Dude Solutions for the maintenance edge subscription.
h. MOU with BCISD for use of rooms at 607 N. Vanderveer & 303 N. Pierce.
i. Services agreement with Global Tel*Link Corp for inmate phone services at Burnet Co. Jail.
j. Contract for G Suite Business Account for Google Services.
k. Contract with Geiger & Associates for a Media Tour.
l. Independent contract agreement with Jimmy Barho.
m. Contract with Turn Key Health for additional Covid services.
Judge Oakley requested to pull and take no action today on item F and Item H.
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve Victory Media for Tourism/Marketing, TravelNet Solutions advertising agreement, Bancorp South Acknowledgement and acceptance, Resolution, and East Texas Mack quote for Four (4) Dump Trucks, Contract with GrantWorks for assistance with our Hazard Mitigation Planning Services, Agreement with Dude Solutions for the maintenance edge subscription, Services agreement with Global Tel*Link Corp for inmate phone services at Burnet Co. Jail, Contract for G Suite Business Account for Google Services, Contract with Geiger & Associates for a Media Tour, Independent contract agreement with Jimmy Barho, and Contract with Turn Key Health for additional Covid services. Without approving Items I or H.
Vote: 5 - 0 Passed - Unanimously
- Contract for G Suite Business Account for Google Service
- Victory Media for Tourism-Marketing
- TravelNet Solutions advertising agreement
- Bancorp South Acknowledgement and acceptance, Resolution, and East Texas Mack quote for Four (4) Dump Trucks
- Contract with GrantWorks for assistance with our Hazard Mitigation Planning Services
- Agreement with Dude Solutions for the maintenance edge subscription
- Services agreement with Global Tel Link Corp for inmate phone services at Burnet Co Jail (Signed contract)
- Contract with Geiger & Associates for a Media Tour
- Independent contract agreement with Jimmy Barho
- Contract with Turn Key Health for additional Covid services
Department Updates
a. Approval of Monthly Treasurer’s Report – September 2021
b. Acceptance of Quarterly Investment Report – Q4 FY21
c. Acceptance of proposed list of charities for juror donations
Karrie Crownover, County Treasurer presented the Treasurer's Report for September 2021 and the Quarterly Investment Report for Q4 FY21.
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve Department Updates, Approval of Monthly Treasurer’s Report – September 2021, Acceptance of Quarterly Investment Report – Q4 FY21, and Acceptance of proposed list of charities for juror donations.
Vote: 5 - 0 Passed - Unanimously
Call for Bids
The Court took no action on this agenda item.
Consent Agenda
- Consideration and approval of any pending personnel issues within the policy.
- Payroll approval/Personnel Action Form Approval
- Consideration and approval concerning budget amendments.
- Consideration and approval concerning budget line item transfers.
- Consideration and authorization of payment of claims previously approved by the County Auditor.
- Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor.
- Consideration and approval regarding Departmental equipment requests and/or property transfers.
- Correspondence.
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the Consent Agenda in its entirety.
Vote: 5 - 0 Passed - Unanimously
Department Updates
Previous Agenda Items
Calendar Review
Adjournment