County of Burnet {} On this the 23rd day of November 2021, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
- Present:
- County Judge James Oakley; Commissioner Precinct 1 Jim Luther, Jr.; Commissioner Precinct 2 Damon Beierle; Commissioner Precinct 3 Billy Wall; Commissioner Precinct 4 Joe Don Dockery
- Attendees:
- Stephanie McCormick, Comm. Court Coordinator; Janet Parker, County Clerk; Carole Poppema, Assistant County Auditor; Karin Smith, County Auditor
REGULAR MEETING DATE: Tuesday, November 23, 2021 MEETING TIME: 9:00 a.m.
MEETING PLACE: 2nd Floor Courtroom located at 220 S. Pierce, Burnet, Texas
1. Call to Order
2. Invocation and Pledge of Allegiance to the flags.
3. Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit.
4. Discussion and/or action regarding the adoption of a resolution supporting the implementation of TxDOT highway safety improvements projects at the intersection of SH 71 and County Road 401 (Dockery)
5. Discussion and/or action regarding a presentation from the Highland Lakes Crisis Network (Oakley)
6. Discussion and/or action regarding potential findings and orders to be issued by the Burnet Commissioners Court regarding nuisances as defined by Texas Health & Safety Code Chapter 343 existing at 11615 CR 404, Spicewood, Texas which is within the confines of Burnet County (Arredondo/Dockery)
7. Discussion and/or action regarding adding Section 3.16 to the Personnel Policy to clarify procedure for pay rate changes other than at the beginning of a fiscal year (Oakley/S. Luther)
8. Discussion and/or action regarding the membership to American Public Works Association for the four precincts (Oakley)
9. Discussion and/or action regarding matters pertaining to the Tuesday, March 1, 2022 Democratic and Republican Primary Joint Election: (Oakley/Ferguson)
a. Approve contracts and Joint Agreement
b. Discussion of early voting locations
10. Discussion and/or action regarding the approval to hire Kailey Scott for the Family Community Health Agent, beginning December 15, 2021 (Oakley/Tarla)
11. Discussion and/or action regarding the CSCD Statement of Financial Position – FY21 per Local Govt. Code 140.004 (Oakley/Smith)
12. Discussion and/or action regarding the re-adoption of guidelines for outdoor burning (Oakley)
13. Discussion and/or action concerning the release of Cash Bond #CB-21-3-23-1 in the amount of $501,946.00 for Hurst Place, Phases 3 and 4 road and drainage improvements to be replaced by a performance bond of the same amount (Beierle)
14. Discussion and/or action concerning the final plat approval of Robison Ranch, a private subdivision consisting of 5 lots on 42.29 acres located at 515 CR 330A (Wall)
15. Discussion and/or action concerning any topics related to the COVID – 19 virus.
16. Executive Session. Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).
17. Reconvene in Open Session.
18. Discussion and/or action regarding items discussed in Executive Session and take up for
Consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
19. Discussion and/or action regarding Department Updates: (Oakley)
a. Monthly Treasurer Report – October 2021
20. Acknowledgement of Receipt:
21. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
(Oakley)
- Interlocal Cooperation Contract with the City of Burnet for support of the Herman Brown Free Library
- Independent Contractor Agreement for Vetride: Phillip Pall
- Approve and sign the District Attorney Contracts concerning property and monies seizures with 33rd and 424th Judicial District Attorney, Coryell County District Attorney, Limestone County District Attorney, Lampasas County District Attorney, and McLennan County District Attorney for the FY 2022 Motor Vehicle Crime Prevention Authority Grant Program for the Heart of Texas Auto Theft Task Force for September 1, 2021 – August 31, 2022
- Contract with KC Engineering for topographical survey and replatting of a 4 acre tract owned by Burnet County
- Lease of a new Ricoh copier for the County Clerk’s office
22. Discussion and/or action concerning calling for Bids and Bid openings, request for proposals/qualifications and related openings (Oakley)
23. The following items are part of the Consent Agenda and require no deliberation by the
Commissioner’s Court. Any item from this agenda may be considered separately:
- Consideration and approval of any pending personnel issues within the policy.
- Payroll approval/Personnel Action Form Approval
- Consideration and approval concerning budget amendments.
- Consideration and approval concerning budget line item transfers.
- Consideration and authorization of payment of claims previously approved by the County Auditor.
- Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
- Consideration and approval regarding Departmental equipment requests and/or property transfers.
- Correspondence.
25. Calendar Review.
26. Adjournment.
James Oakley, Burnet County Judge
Reviewed by: Eddie Arredondo, County Attorney
The Commissioners' Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551.071 (Consultation with Attorney) 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations) (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues). Compliance with the Americans with Disabilities Act, Burnet County will provide for reasonable accommodations for persons attending Commissioners' Court. To better serve you, requests should be received 24 hours prior to the meetings. Please contact Ms. Stephanie McCormick, Commissioners’ Court Coordinator, at (512) 715-5276. Please note, the location of the meeting is subject to change based upon availability of the Courtroom. If meeting location is changed, notice at the above meeting location shall be posted to ensure public access to meeting is granted.
Call to Order
Invocation and Pledge of Allegiance to the Flags
Comments
Family
Community
Health Agent
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to hire Kailey Scott as the Family Community Health Agent effective December 13, 2021.
Vote: 5 - 0 Passed - Unanimously
Highland Lakes
Crisis Network
Judge Oakley stated this item will be placed on the next agenda for approval of the resolution.
Resolution
Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to adopt the resolution supporting the implementation of TxDOT highway safety improvements projects at the intersection of SH 71 and County Road 401.
Vote: 5 - 0 Passed - Unanimously
Joint
Primary Election
a. Approve contracts and Joint Agreement
b. Discussion of early voting locations
Doug Ferguson, Elections Administrator presented the Primary Joint Resolution and a 2022 Joint Primary Election Services Contract between Burnet County and the Democratic County Chair and a 2022 Joint Primary Election Services Contract between Burnet County and the Republican County Chair. Mr. Ferguson discussed early voting locations with the court.
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve the Primary Joint Resolution and the 2022 Joint Primary Election Services Contract with the Democratic County Chair and the Republican County Chair.
Vote: 5 - 0 Passed - Unanimously
Nuisance
Eddie Arredondo, County Attorney stated the first step for the court is to make findings that issues exist and then notify the property owners. Constable Missy Bindseil addressed the court concerning this nuisance.
The court made findings regarding the existence of the nuisances found at 11615 CR 404, Spicewood Texas.
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 2 Damon Beierle to authorize the County Attorney to serve the individuals based on the findings provided to the court.
Vote: 5 - 0 Passed - Unanimously
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 2 Damon Beierle to adopt the Order to Remove Public Nuisances and Authorization to Take Action Should Owners Fail to Alleviate Public Nuisances and Health Hazards.
Vote: 5 - 0 Passed - Unanimously
Personnel
Policy
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve adding Section 3.16 to the Personnel Policy to clarify procedure for pay rate changes other than at the beginning of a fiscal year.
Vote: 5 - 0 Passed - Unanimously
Department
Updates
Karrie Crownover, Treasurer presented the monthly Treasurer Report for October 2021.
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve the monthly Treasurer Report for October 2021.
Vote: 5 - 0 Passed - Unanimously
Cash Bond
Hurst Place
Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 3 Billy Wall to release Cash Bond #CB-21-3-23-1 in the amount of $501,946.00 for Hurst Place, Phases 3 and 4 and drainage improvements to be replaced by a performance bond of the same amount.
Vote: 5 - 0 Passed - Unanimously
Final Plat -
Robison Ranch
American
Public Works
Association
Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve membership to the American Public Works Association for the four precincts.
Vote: 5 - 0 Passed - Unanimously
CSCD
Statement
of Financial
Position
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to accept the CSCD Statement of Financial Position for FY 21.
Vote: 5 - 0 Passed - Unanimously
Guidelines
Outdoor Burning
Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the re-adoption of guidelines for outdoor burning.
Vote: 5 - 0 Passed - Unanimously
Covid 19
Executive
Session
Open Session
Executive
Session
Acknowledgement
of Receipt
Contracts
Agreements
a. Interlocal Cooperation Contract with the City of Burnet for support of the Herman Brown Free Library
b. Independent Contractor Agreement for Vetride: Phillip Pall
c. Approve and sign the District Attorney Contracts concerning property and monies seizures with 33rd and 424th Judicial District Attorney, Coryell County District Attorney, Limestone County District Attorney, Lampasas County District Attorney, and McLennan County District Attorney for the FY 2022 Motor Vehicle Crime Prevention Authority Grant Program for the Heart of Texas Auto Theft Task Force for September 1, 2021 - August 31, 2022.
d. Contract with KC Engineering for topographical survey and replatting of a 4 acre tract owned by Burnet County.
e. Lease of a new Ricoh copier for the County Clerk's office.
Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the following contracts, agreements and grants - Interlocal Cooperation Contract with the City of Burnet for support of the Herman Brown Library, Independent Contractor Agreement for Vetride: Phillip Pall, District Attorney contracts concerning property and monies seizures with the 33rd and 424th Judicial District Attorney, Coryell County District Attorney, Limestone County District Attorney, Lampasas County District Attorney, and McLennan County District Attorney for the FY 2022 Motor Vehicle Crime Prevention Authority Grant Program for the Heart of Texas Auto Theft Task Force for September 1, 2021 - August 31, 2022, Contract with KC Engineering, and a Lease for a new Ricoh copier.
Vote: 5 - 0 Passed - Unanimously
Bids
Karin Smith, County Auditor reported the county received a bid from GrantWorks and in negotiations for grant administration.
Consent
Agenda
a. Consideration and approval of any pending personnel issues within the policy.
b. Payroll approval/Personnel Action Form Approval
c. Consideration and approval concerning budget amendments
d. Consideration and approval concerning budget line item transfers
e. Consideration and authorization of payment of claims previously approved by the County Auditor
f. Acceptance of reports of County Officials as required by LGC 115.02 previously approved by the County Auditor
g. Consideration and approval regarding Departmental equipment requests and/or property transfers
h. Correspondence
Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the consent agenda in its entirety.
Vote: 5 - 0 Passed - Unanimously
Previous
Agenda Items
Calendar Review
Adjournment
