An agenda packet containing detailed information on the items listed below is distributed to the County Judge, Commissioners, and County Clerk the Friday preceding the meeting. The agenda packet is also posted on the county website at www.burnetcountytexas.org, under Public Meetings.   A hard copy of the agenda packet is available in the County Clerk's office. Our Mission Statement: The mission of Burnet County is to maintain overall efficient and effective management of county resources while providing the services mandated by state and federal law and desired by the citizens of Burnet County.
 
REGULAR MEETING DATE: Tuesday, May 24, 2022 MEETING TIME: 9:00 a.m.
MEETING PLACE: 2nd Floor Courtroom located at 220 S. Pierce, Burnet, Texas
 
1. Call to Order
 
2. Invocation and Pledge of Allegiance to the flags.
 
3. Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called. There is a 2 minute speaking limit. 
 
4. Presentation from Burnet County Employees to the Highland Lakes Crisis Network (Oakley)
 
5. Update to Commissioner’s Court from the Pedernales Electric Cooperative CEO, Julie Parsley (Oakley)
 
6. Discussion and/or action regarding discussion with Steven Anderson on Memorial Day events and flag donation (Oakley)
 
7. Discussion and/or action concerning approval of a contract with Kofile for the archival digitization of Burnet County Plat maps; 515 volumes of Burnet County Records; 4 boxes of Road Construction Records; and 4,080 pages of Will Records. Contract amount $329,826.47 to be funded from the County Clerk Records Archive budget in equal installments of $109,942.16 annually for three years (Oakley)
 
8. Discussion and/or action regarding the Warranty Gift Deed for the Bertram Library (Oakley/Smith)
 
9. Discussion and/or action regarding increasing the Juror’s pay for “Selected Jurors” from $10 to $40 for their first day of service (Oakley)
 
10. Discussion and/or action concerning regulating the placement of political signs on County owned or leased property (Oakley)
 
11. Discussion and/or action for the approval for Howard Stinehour to travel out of state to the International Association of Auto Theft Investigators 70^th Annual Training Seminar in Chicago, IL on July 31-August 5, 2022 (Oakley)

12. Discussion and/or action regarding the FY 2023 Budget (Oakley)
 
13. Discussion and/or action concerning the release of 85% of Cash Bond CB-6-22-21, in the amount of $464,167.77, and the retention of 15% in the amount of $81,911.43, for the maintenance portion of the construction of roads and drainage, for a period of 2 years from this date, in the Reed Ranch Estates subdivision per the cash bond agreement (Luther)
 
14. Discussion and/or action concerning an amendment to Cash Bond CB-9-14-21, The Point Subdivision, Phase 1, to allow the maintenance portion of Cash Bond CB-9-14-21 to be increased from $39,821.25 to $116,557.87 to provide for the total maintenance bond amount for road and drainage improvements for The Point Subdivision, Phases 1 and 2. The original bond amount is $265,475.00 leaving $148,917.13 to be released to Prairie Point Estates Inc., Duane Davis, President (Beierle)
 
15. Discussion and/or action concerning the final plat of The Point, Phase 2, a private subdivision consisting of 48 lots on 164.38 acres, located in the 2500 block of CR 274 (Beierle)
 
16. Discussion and/or action concerning the final plat approval for Big Creek Ranch, Phase 2, a private subdivision consisting of 109 lots on 350.97 acres located near the 200 block of Cedar Ridge Trail (Luther)
 
17. Discussion and/or action concerning a replat of Lot 2, Legendary Estates on Lake LBJ, Phase 1, to be known as Lots 20A and 2-B, Legendary Estates on Lake LBJ, Phase 1 (Luther)
 
18. Discussion and/or action concerning a replat of Lots 12, 13 and 14, Legendary Estates on Lake LBJ, Phase 1 to be known as Lots 12-A, 13-A, and 14-A, Legendary Estates on Lake LBJ, Phase 1 (Luther)
 
19. Executive Session. Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections:  551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).                                       
20. Reconvene in Open Session. 
 
21. Discussion and/or action regarding items discussed in Executive Session and take up for Consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
22. Discussion and/or action regarding Department Updates:  (Oakley)  
23.  Acknowledgement of Receipt:  
 
24.  Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified: 25. Discussion and/or action concerning calling for Bids and Bid openings, request for   proposals/qualifications and related openings (Oakley)
           
26. The following items are part of the Consent Agenda and require no deliberation by the Commissioner’s Court.  Any item from this agenda may be considered separately:            
27. Discussion regarding any previous agenda items.
 
28. Calendar Review.
 
29. Adjournment.
  
 
                                                              
James Oakley, Burnet County Judge
  
                                                                                               
Reviewed by:  Eddie Arredondo, County Attorney
  
 
The Commissioners' Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551.071 (Consultation with Attorney) 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations) Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues). Compliance with the Americans with Disabilities Act, Burnet County will provide for reasonable accommodations for persons attending Commissioners' Court. To better serve you, requests should be received 24 hours prior to the meetings. Please contact Ms. Stephanie McCormick, Commissioners’ Court Coordinator, at (512) 715-5276. Please note, the location of the meeting is subject to change based upon availability of the Courtroom. If meeting location is changed, notice at the above meeting location shall be posted to ensure public access to meeting is granted.

Judge Oakley called the meeting to order at 9:00 a.m.

Judge Oakley called for a moment of silence in commemoration of Memorial Day.

Judge Oakley led the Pledge of Allegiance to the US and Texas flags.

The court discussed the flag donation from Steven Anderson. Judge Oakley recognized Steven Anderson for donating the American flag to the courthouse. Steven Anderson, addressed the court about the Memorial Day parade event on Monday May 30th and the donation of a 20x30 ft. flag that will be displayed on the side of the courthouse. 

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to accept the flag donation from Steven Anderson for the Memorial Day event.

Vote: 5 - 0 Passed - Unanimously

Leon Berrard addressed the court regarding PEC and solar energy. Robert Pahmiler, Highland Lakes Chamber of Commerce, addressed the court looking for speakers to attend upcoming meetings. Colonel Terry Wilson, addressed the court and thanked Mr. Anderson for his service and for donating the flag.

The court and Janet Parker, County Clerk, presented a check from Burnet County Employees to the Highland Lakes Crisis Network in the amount of $6,053. Kevin Naumann, of Highland Lakes Crisis Network, addressed the court and thanked everyone for the donation.

The court received an update from Pedernales Electric Cooperative. Julie Parsley, CEO, and Eddie Dautervie, COO of Pedernales Electric Cooperative, reported on solar rates and growth in the business. Commissioner Beierle thanked PEC for being vested in the communities. Commissioner Dockery thanked PEC for emergency management and their service.
 

The court discussed the approval of a contract with Kofile for the archival digitization of Burnet County Plat maps; 515 volumes of Burnet County  Records; 4 boxes of Road Construction Records; and 4,080 pages of Will Records. The contract amount is $329,826.47 to be funded from the County Clerk Records Archive budget in equal installments of $109,942.16 annually for three years.

Janet Parker, County Clerk, requested approval to enter into a contract with Kofile for the archival digitization of records. The contract total for this portion of the project is $329,826.47 to be paid in three installments of $109,942.15 from the County Clerk Records Archive funds. This will complete the digitization of 1029 Volumes of records; 4 Plat Cabinets totaling 2,800 pages; 4 boxes of Road Construction documents totaling 12,800 pages; and 34 units of original Wills contacting 4,080 pages.

This massive project began in October 2018, after completion the cost total will be $1,132,392.39. No county tax dollars were spent on this project. This project was completely funded from the County Clerk's Records Archive funds, which are "user fees" collected in the County Clerk's office and deposited into restricted fee accounts.

Janet Parker is honored to be able to complete this project which will allow the staff to better serve customers.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 2 Damon Beierle to approve the contract with Kofile for the archival digitization of Burnet County Plat maps; 515 volumes of Burnet County Records; 4 boxes of Road Construction Records; and 4,080 pages of Will Records. The contract amount $329,826.47 to be funded from the County Clerk Records Archive budget in equal installments of $109,942.16 annually for three years.

Vote: 5 - 0 Passed - Unanimously

The court discussed the Warranty Gift Deed for the Bertram Library. Eddie Arrendondo, County Attorney, addressed the court about the ownership of the building to convert over to the county. 

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 2 Damon Beierle to approve the Warranty Gift Deed for the Bertram Library.

Vote: 5 - 0 Passed - Unanimously

The court discussed increasing the Juror’s pay for “Selected Jurors” from $10 to $40 for their first day of service. Karrie Crownover, County Treasurer, addressed the court concerning the pay for the selected juror and increasing their first day of service to $40.00.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve increasing the Juror’s pay for “Selected Jurors” from $10 to $40 for their first day of service.

Vote: 5 - 0 Passed - Unanimously

The court discussed regulating the placement of political signs on County owned or leased property. Judge Oakley addressed the court about the t-post destroying county property and wants options from the Commissioners' Court to make rules and regulations for the placement of political signs. Commissioner Beierle asked County Attorney Eddie Arrendondo, does the Commissioners court have authority to regulate the placement of political signs and who would police the signage? And Mr. Arrendondo stated yes they have the authority and Judge Oakley stated it would be policed by the County maintenance department. 

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 3 Billy Wall that Judge Oakley and Commissioner Luther come up with some rules and regulations for the placement of political signs on County owned or leased property.

Vote: 5 - 0 Passed - Unanimously

The court discussed the approval for Howard Stinehour to travel out of state to the International Association of Auto Theft Investigators 70^th Annual Training Seminar in Chicago, IL on July 31-August 5, 2022.
Karin Smith, County Auditor, states the funds will come out of the Sheriff's office general fund.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve Howard Stinehour to travel out of state to the International Association of Auto Theft Investigators 70^th Annual Training Seminar in Chicago, IL on July 31-August 5, 2022.

Vote: 5 - 0 Passed - Unanimously

The court discussed the FY 2023 Budget. Judge Oakley stated there is nothing new to bring to the court today. They are finalizing the department request.

The court discussed the release of 85% of Cash Bond CB-6-22-21, in the amount of $464,167.77, and the retention of 15% in the amount of $81,911.43, for the maintenance portion of the construction of roads and drainage, for a period of 2 years from this date, in the Reed Ranch Estates subdivision per the cash bond agreement.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the release of 85% of Cash Bond CB-6-22-21, in the amount of $464,167.77, and the retention of 15% in the amount of $81,911.43, for the maintenance portion of the construction of roads and drainage, for a period of 2 years from this date, in the Reed Ranch Estates subdivision per the cash bond agreement.

Vote: 5 - 0 Passed - Unanimously

The court discussed the amendment to Cash Bond CB-9-14-21, The Point Subdivision, Phase 1, to allow the maintenance portion of Cash Bond CB-9-14-21 to be increased from $39,821.25 to $116,557.87 to provide for the total maintenance bond amount for road and drainage improvements for The Point Subdivision, Phases 1 and 2. The original bond amount is $265,475.00 leaving $148,917.13 to be released to Prairie Point Estates Inc., Duane Davis, President.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the amended Cash Bond CB-9-14-21, The Point Subdivision, Phase 1, to allow the maintenance portion of Cash Bond CB-9-14-21 to be increased from $39,821.25 to $116,557.87 to provide for the total maintenance bond amount for road and drainage improvements for The Point Subdivision, Phases 1 and 2. The original bond amount is $265,475.00 leaving $148,917.13 to be released to Prairie Point Estates Inc., Duane Davis, President.

Vote: 5 - 0 Passed - Unanimously

The court discussed the final plat of The Point, Phase 2, a private subdivision consisting of 48 lots on 164.38 acres, located in the 2500 block of CR 274.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve the final plat of The Point, Phase 2, a private subdivision consisting of 48 lots on 164.38 acres, located in the 2500 block of CR 274.

Vote: 5 - 0 Passed - Unanimously

The court discussed the final plat approval for Big Creek Ranch, Phase 2, a private subdivision consisting of 109 lots on 350.97 acres located near the 200 block of Cedar Ridge Trail.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the final plat approval for Big Creek Ranch, Phase 2, a private subdivision consisting of 109 lots on 350.97 acres located near the 200 block of Cedar Ridge Trail.

Vote: 5 - 0 Passed - Unanimously

The court discussed the replat of Lot 2, Legendary Estates on Lake LBJ, Phase 1, to be known as Lots 2-A and 2-B, Legendary Estates on Lake LBJ, Phase 1.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve the replat of Lot 2, Legendary Estates on Lake LBJ, Phase 1, to be known as Lots 2-A and 2-B, Legendary Estates on Lake LBJ, Phase 1.

Vote: 5 - 0 Passed - Unanimously

The court discussed the replat of Lots 12, 13 and 14, Legendary Estates on Lake LBJ, Phase 1 to be known as Lots 12-A, 13-A, and 14-A, Legendary Estates on Lake LBJ, Phase 1.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the replat of Lots 12, 13 and 14, Legendary Estates on Lake LBJ, Phase 1 to be known as Lots 12-A, 13-A, and 14-A, Legendary Estates on Lake LBJ, Phase 1.

Vote: 5 - 0 Passed - Unanimously

The court discussed Department Updates: 
            a. Monthly Treasurer’s Report for April

Karrie Crownover, County Treasurer, presented the Treasurer's report for April 2022.

Judge Oakley and Karin Smith, County Auditor, spoke about losing 2 long-time employees from the Auditor's office, Carol Poppema and Joan Fisher are both retiring.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve the Monthly Treasurer’s report – April 2022.

Vote: 5 - 0 Passed - Unanimously

The court acknowledged:
Thank you note from Sophie McCoy with Vetride, and a letter from CSWR Utility Operating Company, LLC for the purchase of the Cassie Water system.

Karin Smith, County Auditor, stated that the Brandt Co. had a 37% increase. It falls within the amounts, there is no need to go out for bids.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve Evergreen Solutions for a compensation study; Service agreement with Motorola Solutions for Astro SUA Implementation; Contract labor agreement with CS Advantage for roof repairs at the Herman Brown Library; Purchase agreements for Xerox machines for the following offices using ARPA funds: JP1, County Judge, Public Defender, Agrilife, Marble Falls Tax Office, Sheriff’s office, and the Jail; Maintenance agreements with price increases from The Brandt Co. for services at the Courthouse and Burnet County Jail; Cooperative agreement with FleetCor Technologies for fuel card services; 2022 River Heroes of the Highland Lakes Silver Sponsorship for Tourism for $800.00.

Vote: 5 - 0 Passed - Unanimously

The court discussed calling for Bids and Bid openings, request for proposals/qualifications and related openings. Calling for bids for shower stall repairs at the jail.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve going out for bids to repair the shower stalls at the jail.

Vote: 5 - 0 Passed - Unanimously

The court discussed the Consent Agenda

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve the Consent Agenda in its entirety.

Vote: 5 - 0 Passed - Unanimously

The court had no previous Agenda items to discuss.

The court discussed calendar review.

Commissioner Dockery stated the mobile command trailer is out of service and being repaired.

The court went into Executive Session:
Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).   
            a. Discussion on possible acquisition of real estate by Burnet County for public use.

The Court reconvened in open session with all members present at 11:00 a.m.

The court took no action on this agenda item.

There was no further business discussed, Judge Oakley adjourned the meeting at 11:00 a.m.