An agenda packet containing detailed information on the items listed below is distributed to the County Judge, Commissioners, and County Clerk the Friday preceding the meeting. The agenda packet is also posted on the county website at www.burnetcountytexas.org, under Public Meetings. A hard copy of the agenda packet is available in the County Clerk's office. Our Mission Statement: The mission of Burnet County is to maintain overall efficient and effective management of county resources while providing the services mandated by state and federal law and desired by the citizens of Burnet County.
 
REGULAR MEETING DATE: Tuesday March 28, 2023 MEETING TIME: 9:00 a.m.
MEETING PLACE: 2nd Floor Courtroom located at 220 S. Pierce, Burnet, Texas
 
 
 
1. Call to Order
 
2. Invocation and Pledge of Allegiance to the flags.
 
3. Public Comments. Any person with business before the Commissioner’s Court not scheduled on the agenda may speak to the Court. No formal action can be taken on these items at this meeting. Comments regarding specific agenda items should occur when the item is called.  There is a 2 minute speaking limit. 
 
4. Presentation to Spicewood Fire Rescue Captain Andrew Hunt for valiant efforts in firefighting relating to two fires threatening Summit Springs Subdivision (Dockery)
 
5. Presentation and discussion regarding an update from Central Texas Water Coalition by Jo Karr Tedder (Dockery)
 
6. Presentation of the Burnet County Comprehensive Annual Financial Report for the fiscal year ended September 30, 2022 by Patillo, Brown and Hill, LLP (Dockery/Smith)
 
7. Discussion and/or action on regarding waiver of property tax penalties and interest for Wildflower Senior Living at 601 CR 340A, Burnet, Tx., due to reported error by agent of property owner (Dockery)
 
8. Discussion and/or action regarding the acceptance of a donation deed of a 417 sq. ft. parcel of additional right-of-way from Gridirion Creek Ranch, LTD on CR 404 to include the waiving of any county recording fees (Dockery)
 
9. Discussion and/or action allowing the use of county equipment and manpower to assist the Burnet Rodeo Association in arena preparation for their upcoming fundraiser (Beierle)
 
10. Discussion and/or action regarding the donation to Burnet Co. Historical Commission from B. Darrell Debo Estate in the Amount of $20,776.86 (Dockery/Crownover)
 
11. Discussion and/or action regarding approval to enter the property of Nita Profitt to clear brush along the roadway at the intersection of FM 2147 East & CR 404 to improve visibility and sight distance for traffic therefore serving a public purpose.  Permission from property owner has been secured (Dockery)
 
12. Discussion and/or action concerning a request for a variance from the Burnet County Subdivision regulations by Walton Cotton, Jr., for an 8.58 acre tract out of a 96.79 acre tract identified as BCAD parcel 59003, located in the 1600 block of CR 204 (Beierle)
 
13. Discussion and/or action concerning the replat of lots 82 and 83, Summit Springs, to be known as lot 82A, Summit Springs, a combination of 2 lots into 1 (Dockery)
 
14. Discussion and/or action concerning a replat of lot 2-A, Barton Creek Lakeside, Phase 5, Sec. 1, to be known as lots 2-B and 3-A, Barton Creek Lakeside, Phase 5, Sec. 1, creating 2 lots from 1 lot (Dockery)
 
15. Discussion and/or action concerning a replat of lots 148-151 and 127-130, Council Creek South, Unit No. 1, to be known as lot 148A, Council Creek South, Unit No. 1, a combination of 8 lots into 1 (Luther)
 
16. Discussion and/or action concerning a replat of lots 11 and 12, Block 1, Legendary Estates on Lake LBJ, to be known as lot 11-A, Block 1, Legendary Estates on Lake LBJ, a combination of 2 lots into 1 (Luther)
 
17. Discussion and/or action concerning the preliminary plat hearing for Thunderbird Square, a subdivision consisting of 5 lots on 1.415 acres also known as BCAD parcel #56168 (Dockery)
 
18. Discussion and/or action concerning the replat of lots 36-A and 37-A, Clearwater Landing at LBJ, Plat No. 1.2, to be known as lots 36-B and 37-B, Clearwater Landing at LBJ, Plat No. 1.8, reconfiguring lot lines to match surface improvements (Luther)
 
19. Discussion and/or action concerning a replat of Estate Lots 4, 5 and 6, Block 1, and lots 3, 10, 11, 12, 13, and 14, Business Block 1 to be known as Lots 4-A, and 6-A, Estate Lots, Block 1 and lots 10-A and 14-A, Business Block 1, Briggs, Texas (Beierle)
 
20. Discussion and/or action concerning the preliminary plat for Kingsland Family Dollar, a private subdivision consisting of 1 lot on 1.94 acres located east of the intersection of FM 1431 and FM 2342 (Luther)
 
21. Discussion and/or action regarding the Treasurer’s monthly report for February 2023 (Dockery/Crownover)
 
22. Discussion and/or action regarding the approval to submit an Intent to Submit an Application, apply for and sign resolution for grant with Texas Indigent Defense Commission for FY 2024 Indigent Defense Improvement Grant for an additional Social Worker for the North Hill Country Public Defender’s Office (Dockery/Smith/Kight)
 
23. Discussion and/or action regarding the approval to apply and sign the resolution for the FY 24 MVCPA grant for the Heart of Texas Auto Theft Task Force (Dockery/Smith)
 
24. Executive Session. Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551/071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues), 551.0725 (Contracts being negotiated).   
                       
25. Reconvene in Open Session. 
 
26. Discussion and/or action regarding items discussed in Executive Session and take up for Consideration and possible action, pursuant to Chapter 262, Texas Local Government Code.
 
27. Discussion and/or action regarding Department Updates: 
           
28.  Acknowledgement of Receipt:  
a. Burnet Central Appraisal District 2023 Budget Amendments
           
29. Discussion and/or action regarding contracts, agreements or grants to be approved and/or ratified:
a. Bertram Art Herb Wine Festival Sponsorship Application –Tourism
b. Reliable Tire Agreement for the tire trailer for the BOPATE scheduled for April 29, 2023
c. Approve and sign Green Planet pricing change for the BOPATE scheduled for April 29, 2023
d. Agreement with Hoover Valley Fire Dept.
             
30. Discussion and/or action concerning calling for Bids and Bid openings, request for  proposals/qualifications and related openings
                       
31. The following items are part of the Consent Agenda and require no deliberation by the Commmissioner’s Court. Any item from this agenda may be considered separately:
a. Consideration and approval of any pending personnel issues within the policy.
b. Consideration and approval concerning budget amendments.
c. Consideration and approval concerning budget line item transfers.
d. Consideration and authorization of payment of claims previously approved by the County Auditor.
e. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
f. Consideration and approval regarding Departmental equipment requests and/or property transfers.
g. Correspondence.
           
32. Discussion regarding any previous agenda items.
 
33. Calendar Review.
 
34. Adjournment.
 
 
 
                                                               
Joe Don Dockery, Comm. Pct. 4
 
 
 
                                                                                               
Reviewed by: Eddie Arredondo, County Attorney
 
 
 
The Commissioners' Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Sections: 551.071 (Consultation with Attorney) 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations)Deliberations about Security Devices), 551.087(Economic Development), 418.183 (Deliberations about Homeland Security Issues). Compliance with the Americans with Disabilities Act, Burnet County will provide for reasonable accommodations for persons attending Commissioners' Court. To better serve you, requests should be received 24 hours prior to the meetings. Please contact Ms. Stephanie McCormick, Commissioners’ Court Coordinator, at (512) 715-5276. Please note, the location of the meeting is subject to change based upon availability of the Courtroom. If meeting location is changed, notice at the above meeting location shall be posted to ensure public access to meeting is granted.

Commissioner Dockery called the meeting to order at 9:00 a.m.

Commissioner Beierle led the court in Invocation and Pledge of Allegiance to the Flags.

There were no comments from the public.

The court heard a presentation to Spicewood Fire Rescue Captain Andrew Hunt for valiant efforts in firefighting relating to two fires threatening Summit Springs Subdivision. Commissioner Dockery read a letter of appreciation to the court that was presented from the citizens of the Summit Springs Subdivision, commending Andrew Hunt for his quick action with the fires and saving the homes that could have burned down. Commissioner Dockery thanked Andrew Hunt for his bravery and commended him on his efforts and quick response time.

The court discussed department updates. Derek Marchio, Emergency Management Coordinator, informed the court that Williamson County is working with US Geological Survey and wanting to put a spring gage at the north fork of the San Gabriel River. Mr. Marchio informed the court that the spring gage will not require any funding from Burnet County and the data will be available to the county. 

The court took no action on this agenda item.

The court heard a presentation and discussion regarding an update from Central Texas Water Coalition by Jo Karr Tedder. Jo Karr Tedder, President of the Central Texas Water Coalition, introduced her new employee, Shannon Hamilton, Executive Director. Ms. Tedder thanked the court for their support and read her presentation. Ms. Tedder presented a handout about the drought and where the water levels have decreased over the past few years. Ms. Tedder informed the court that as the population increases, the inflows of the water are decreasing and this is becoming more of an issue. Commissioner Dockery thanked Ms. Tedder for her presentation and recognized Susan Patton from LCRA for being present.

The court took no action on this agenda item.

The court heard a presentation of the Burnet County Comprehensive Annual Financial Report for the fiscal year ended September 30, 2022 by Patillo, Brown and Hill, LLP. Todd Prewitt, Patillo, Brown and Hill, LLP thanked Karin Smith, County Auditor, for her assistance in providing all documents to complete the audit. Mr. Prewitt presented 3 different audit reports to the court. Mr. Prewitt went over all 3 reports and  expressed an unmodified opinion which is the highest opinion showing no material mistakes or significant deficiencies in all the reports. Mr. Prewitt congratulated the county on their hard work and results. Commissioner Dockery thanked Mr. Prewitt for his presentation to the court.

The court discussed the acceptance of a donation deed of a 417 sq. ft. parcel of additional right-of-way from Gridirion Creek Ranch, LTD on CR 404 to include the waiving of any county recording fee. 

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve a donation deed of a 417 sq. ft. parcel of additional right-of-way from Gridirion Creek Ranch, LTD on CR 404 to include the waiving of any county recording fee.

Vote: 4 - 0 Passed - Unanimously

 The court discussed the treasurer’s monthly report for February 2023. Karrie Crownover, Treasurer, reported to the court the starting balance was $25,580,253.25 and the remaining balance at the end of February 2023 was $60,649,194.35

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to accept the treasurer’s monthly report for February 2023

Vote: 4 - 0 Passed - Unanimously

The court discussed the donation to Burnet Co. Historical Commission from B. Darrell Debo Estate in the Amount of $20,776.86. Carrie Crownover, County Auditor, informed the court that this donation was received March 16th and this is to formally accept this as it was in a probated will to donate.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to accept the donation to Burnet Co. Historical Commission from B. Darrell Debo Estate in the Amount of $20,776.8.

Vote: 4 - 0 Passed - Unanimously

The court discussed a request for a variance from the Burnet County Subdivision regulations by Walton Cotton, Jr., for an 8.58 acre tract out of a 96.79 acre tract identified as BCAD parcel 59003, located in the 1600 block of CR 204.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a request for a variance from the Burnet County Subdivision regulations by Walton Cotton, Jr., for an 8.58 acre tract out of a 96.79 acre tract identified as BCAD parcel 59003, located in the 1600 block of CR 204.

Vote: 4 - 0 Passed - Unanimously

The court discussed approval to submit an Intent to Submit an Application, apply for and sign resolution for grant with Texas Indigent Defense Commission for FY 2024 Indigent Defense Improvement Grant for an additional Social Worker for the North Hill Country Public Defender’s Office. Nathan Kight, Chief Public Defender, informed the court that this grant will be focusing on the mental health needs for the county. Mr. Kight informed the court that the application is the first part of the process and the deadline to being the first part is due at the end of the week.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve to submit an Intent to Submit an Application, apply for and sign resolution for grant with Texas Indigent Defense Commission for FY 2024 Indigent Defense Improvement Grant for an additional Social Worker for the North Hill Country Public Defender’s Office.

Vote: 4 - 0 Passed - Unanimously

Karin Smith, County Auditor,  informed the court that the position would be funded 66% from the state and split between three counties and Burnet Counties percentage would be 24%.

The court discussed the replat of lots 82 and 83, Summit Springs, to be known as lot 82A, Summit Springs, a combination of 2 lots into 1.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve a replat of lots 82 and 83, Summit Springs, to be known as lot 82A, Summit Springs, a combination of 2 lots into 1.

Vote: 4 - 0 Passed - Unanimously

The court discussed a replat of lot 2-A, Barton Creek Lakeside, Phase 5, Sec. 1, to be known as lots 2-B and 3-A, Barton Creek Lakeside, Phase 5, Sec. 1, creating 2 lots from 1 lot.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 3 Billy Wall to approve a replat of lot 2-A, Barton Creek Lakeside, Phase 5, Sec. 1, to be known as lots 2-B and 3-A, Barton Creek Lakeside, Phase 5, Sec. 1, creating 2 lots from 1 lot.

Vote: 4 - 0 Passed - Unanimously

The court discussed a replat of lots 148-151 and 127-130, Council Creek South, Unit No. 1, to be known as lot 148A, Council Creek South, Unit No. 1, a combination of 8 lots into 1.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve a replat of lots 148-151 and 127-130, Council Creek South, Unit No. 1, to be known as lot 148A, Council Creek South, Unit No. 1, a combination of 8 lots into 1.

Vote: 4 - 0 Passed - Unanimously

The court discussed a replat of lots 11 and 12, Block 1, Legendary Estates on Lake LBJ, to be known as lot 11-A, Block 1, Legendary Estates on Lake LBJ, a combination of 2 lots into 1.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve a replat of lots 11 and 12, Block 1, Legendary Estates on Lake LBJ, to be known as lot 11-A, Block 1, Legendary Estates on Lake LBJ, a combination of 2 lots into 1.

Vote: 4 - 0 Passed - Unanimously

The court discussed the preliminary plat hearing for Thunderbird Square, a subdivision consisting of 5 lots on 1.415 acres also known as BCAD parcel #56168.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 3 Billy Wall to approve a preliminary plat hearing for Thunderbird Square, a subdivision consisting of 5 lots on 1.415 acres also known as BCAD parcel #56168.

Vote: 4 - 0 Passed - Unanimously

The court discussed the replat of lots 36-A and 37-A, Clearwater Landing at LBJ, Plat No. 1.2, to be known as lots 36-B and 37-B, Clearwater Landing at LBJ, Plat No. 1.8, reconfiguring lot lines to match surface improvements.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve a replat of lots 36-A and 37-A, Clearwater Landing at LBJ, Plat No. 1.2, to be known as lots 36-B and 37-B, Clearwater Landing at LBJ, Plat No. 1.8, reconfiguring lot lines to match surface improvements.

Vote: 4 - 0 Passed - Unanimously

The court discussed the preliminary plat for Kingsland Family Dollar, a private subdivision consisting of 1 lot on 1.94 acres located east of the intersection of FM 1431 and FM 2342.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the preliminary plat for Kingsland Family Dollar, a private subdivision consisting of 1 lot on 1.94 acres located east of the intersection of FM 1431 and FM 2342.

Vote: 4 - 0 Passed - Unanimously

The court discussed allowing the use of county equipment and manpower to assist the Burnet Rodeo Association in arena preparation for their upcoming fundraiser.

Motion is made by: Commissioner Precinct 2 Damon Beierle, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve allowing the use of county equipment and manpower to assist the Burnet Rodeo Association in arena preparation for their upcoming fundraiser. Commissioner Beierle informed the court that this is annual and to help the non-profit with the demolition derby.

Vote: 4 - 0 Passed - Unanimously

The court discussed a waiver of property tax penalties and interest for Wildflower Senior Living at 601 CR 340A, Burnet, Tx., due to reported error by agent of property owner. Commissioner Dockery informed the court that this did not fall under the previous waiver from the Febuary ice storm and was simply a clerical error on the owner.

The court took no action on this agenda item.

The court discussed approval to enter the property of Nita Profitt to clear brush along the roadway at the intersection of FM 2147 East & CR 404 to improve visibility and sight distance for traffic therefore serving a public purpose. Permission from property owner has been secured.

Motion is made by: Commissioner Precinct 4 Joe Don Dockery, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve to enter the property of Nita Profitt to clear brush along the roadway at the intersection of FM 2147 East & CR 404 to improve visibility and sight distance for traffic therefore serving a public purpose. Permission from property owner has been secured.

Vote: 4 - 0 Passed - Unanimously

The court discussed applying and signing the resolution for the FY 24 MVCPA grant for the Heart of Texas Auto Theft Task Force. Karin Smith, County Auditor, informed the court that this was a renewal for the grant.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve to apply and sign the resolution for the FY 24 MVCPA grant for the Heart of Texas Auto Theft Task Force.

Vote: 4 - 0 Passed - Unanimously

The court discussed a replat of Estate Lots 4, 5 and 6, Block 1, and lots 3, 10, 11, 12, 13, and 14, Business Block 1 to be known as Lots 4-A, and 6-A, Estate Lots, Block 1 and lots 10-A and 14-A, Business Block 1, Briggs, Texas. Commissioner Beierle informed the court that this was cleaning up lot lines for the city.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 4 Joe Don Dockery to approve a replat of Estate Lots 4, 5 and 6, Block 1, and lots 3, 10, 11, 12, 13, and 14, Business Block 1 to be known as Lots 4-A, and 6-A, Estate Lots, Block 1 and lots 10-A and 14-A, Business Block 1, Briggs, Texas.

Vote: 4 - 0 Passed - Unanimously

The court took no action on this agenda item.

The court took no action on this agenda item.

The court took no action on this agenda item.

The court discussed department updates. Herb Darling, Development Services, informed the court that his numbers has decreased a little but the number of subdivisions had seemed to increase. Mr. Darling informed the court that his office was fully staffed and the new employees were close to being completly trained.

The court took no action on this agenda item.

The court had no receipts to acknowledge.

The court discussed contracts, agreements or grants to be approved and/or ratified:
a.  Bertram Art Herb Wine Festival Sponsorship Application – Tourism

Commissioner Beierle requested for item a. Bertram Art Herb Wine Festival Sponsorship Application – Tourism to be pulled out and voted on separately. Commissioner Dockery informed the court that tourism recommended the Gold Sponosrship for $1250.00.

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve item a. Bertram Art Herb Wine Festival Sponsorship Application – Tourism

Vote: 3 - 0 Passed

Other:

Commissioner Precinct 2 Damon Beierle (Abstain)

The court discussed contracts, agreements or grants to be approved and/or ratified:
b.  Reliable Tire Agreement for the tire trailer for the BOPATE scheduled for April 29, 2023
c.  Approve and sign Green Planet pricing change for the BOPATE scheduled for April 29, 2023
 

Motion is made by: Commissioner Precinct 3 Billy Wall, Seconded by: Commissioner Precinct 1 Jim Luther, Jr. to approve items the Reliable Tire Agreement for the tire trailer for the BOPATE scheduled for April 29, 2023 and to Approve and sign Green Planet pricing change for the BOPATE scheduled for April 29, 2023.

Vote: 4 - 0 Passed - Unanimously

The court discussed The court discussed contracts, agreements or grants to be approved and/or ratified:
d.  Agreement with Hoover Valley Fire Dept.

Commissioner Dockery informed the court that this is an amendment between Burnet County and the Hoover Valley Fire Department  and the contracts agree and shall provide an additional $20,000.00 of funding to the contractor in assistance to purchase a fire truck and will be reimbursed after receipts are provided. Commissioner Beierle, requested to know the funding source for this item. Karin Smith, County Auditor, informed the court that the funding source would be provided and brought back to the court.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 3 Billy Wall to approve item d. Agreement with Hoover Valley Fire Dept.

Vote: 4 - 0 Passed - Unanimously

The court had no bids to discuss.

The court took no action on this agenda item.

The court discussed the Consent Agenda and require no deliberation by the Commissioner’s Court. Any item from this agenda may be considered separately:
a. Consideration and approval of any pending personnel issues within the policy.
b. Consideration and approval concerning budget amendments.
c. Consideration and approval concerning budget line item transfers.
d. Consideration and authorization of payment of claims previously approved by the County Auditor.
e. Acceptance of reports of County Officials as required by LGC 115.02 previously examined by the County Auditor
f. Consideration and approval regarding Departmental equipment requests and/or property transfers.
g. Correspondence.


Karin Smith requested to add item.h. Approval of out of state travel for an employee in the public defenders office.

Motion is made by: Commissioner Precinct 1 Jim Luther, Jr., Seconded by: Commissioner Precinct 2 Damon Beierle to approve the consent agenda.

Vote: 4 - 0 Passed - Unanimously

The court had no previous agenda items to discuss.

The court discussed calendar review.

As there was no further business to discuss Commissioner Dockery adjourned the meeting at 10:03 a.m.