County of Burnet {} On this the 13th day of May 2025, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
| County Judge Bryan Wilson Commissioner Precinct 1 Jim Luther, Jr. Commissioner Precinct 2 Damon Beierle Commissioner Precinct 3 Chad Collier Commissioner Precinct 4 Joe Don Dockery |
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| Attendees: Eddie Arredondo, County Attorney Colleen Davis, Assistant County Attorney Randy Leavitt, Commissioners Court Counsel Stephanie McCormick, Comm. Court Coordinator |
Call to Order
Invocation and Pledge of Allegiance to the Flags
Pledge of Allegiance to the Flags.
Public Comments - Pursuant to Texas Government Code 551.007 (b), any person may make comment on any item appearing on the agenda. Any comments made will not be addressed by the Commissioners Court during the Public Comments agenda item. Public Comments are limited to three (3) minutes per person.
Mike Runyan spoke.
Discuss, consider, and take appropriate action regarding honoring Sheriff, W.T. Smith and his life and dedication to Burnet County (Wilson)
Calvin Boyd, Burnet County Sheriff, gave a tribute to WT Smith.
Presentation and discussion from the Hill Country Alliance relating to proposed Covenants and Restrictions for new subdivisions related to landscaping, water use, and other subdivision related topics (Dockery)
Marisa Bruno, Water Program Manager at Hill Country Alliance, gave presentation.
Discuss, consider, and take appropriate action regarding unclaimed property capital credits for counties in conjunction with Local Government Code 381.004 and authorizing the county judge to request the funds available to Burnet County (Wilson)
Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 2 Damon Beierle to approve unclaimed property capital credits for counties in conjunction with Local Government Code 381.004 and authorizing the county judge to request the funds available to Burnet County.
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action regarding a Resolution to the Lower Colorado River Authority opposing the quarry and mine development permit application #2024-5606 under the Highland Lakes Watershed Ordinance submitted by Asphalt Inc. on approximately 710 acres at 3221 FM 3509 Burnet County, Texas (Wilson)
Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve the Resolution to the Lower Colorado River Authority opposing the quarry and mine development permit application #2024-5606 under the Highland Lakes Watershed Ordinance submitted by Asphalt Inc. on approximately 710 acres at 3221 FM 3509 Burnet County, Texas.
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action regarding the temporary suspension of Burnet County Budget Policy related to transferring funds from the salary line item to the road equipment line item for the Sheriff’s Office budget and maintenance supplies for the Jail Budgets. (Wilson)
Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve the temporary suspension of Burnet County Budget Policy related to transferring funds from the salary line item to the road equipment line item for the Sheriff’s Office budget and maintenance supplies for the Jail Budgets.
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action regarding moving funds from lapsed salaries in the sheriff's office budget from the salary line item to the road equipment line item and from the jail salary line item to the maintenance supplies line item (Wilson)
Public Comment:
Patricia Cope
Motion is made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by Commissioner Precinct 2 Damon Beierle to approve moving funds from lapsed salaries in the sheriff's office budget from the salary line item to the road equipment line item and from the jail salary line item to the maintenance supplies line item.
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action to authorize the auditor to issue a request for bid for repairs and/or installation of roofs on the AgriLife Office 607 Vanderveer Street Property and the Herman Brown Library 100 East Washington Street (Wilson).
Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve request for bids for repairs and/or installation of roofs and gutters on the east side on the AgriLife Office 607 Vanderveer Street Property and the Herman Brown Library 100 East Washington Street.
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action in regard to updates and revisions of the Burnet County Employee Policy Manual – Updating the Harassment Policy and requiring acknowledgment from all employees (Wilson)
Public Comment:
Patricia Cope spoke.
Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to adopt updates and revisions of the Burnet County Employee Policy Manual – Updating the Harassment Policy and requiring acknowledgment from all employees.
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action regarding the delegation of authority to the county judge to employ persons necessary to carry out county business and adoption of the commissioners court organization chart for supervision and assignment of functional responsibilities (Wilson)
Public Comment:
Claire Nybro spoke.
Patricia Cope spoke.
Charlie Parker spoke.
Motion is made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by Commissioner Precinct 3 Chad Collier to adopt delegation of authority to the county judge to employ persons necessary to carry out county business and adoption of the commissioners court organization chart for supervision and assignment of functional responsibilities.
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action concerning acknowledgment on selection of Administrative Director / Commissioners Court (Wilson)
Discuss, consider, and take appropriate action regarding Department Updates:
Discuss, consider, and take appropriate action concerning a resolution to adopt the Hart Verity Ballot on Demand 2.7 voting system for county elections (Wilson)
Public Comment:
Patricia Cope spoke.
Juanita Coffman spoke.
Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 3 Chad Collier to adopt the Hart Verity Ballot on Demand 2.7 voting system for county elections
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action regarding quotes for a new hot mix asphalt paver to be purchased out of the 2022 Tax Notes (Dockery)
Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to purchase new hot mix asphalt paver to be purchased out of the 2022 Tax Notes from Anderson Machinery Company.
Vote: 5 - 0 - Unanimously
Reconvene at 10:29 a.m.
Discuss, consider, and take appropriate action regarding the approval of the Treasurer’s Monthly report for March 2025 and the acceptance of the Quarterly Investment Report – Qtr. 2 FY25 (Jan-Mar) (Wilson/Crownover)
Beginning Cash and Investments Balance $84,517,595.90
Cash Receipts $5,027,589.76
Allocated Int Earned $53,785.41
Interest Earned $261,107.42
Cash Disbursements -$6,622,214.63
Month Ending Cash and Investments Balance $83,184,078.45
Reserve Donations to VetRides $8,743.00
Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve Treasurer’s Monthly report for March 2025 and the acceptance of the Quarterly Investment Report – Qtr. 2 FY25 (Jan-Mar).
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action regarding the replat of lot 79, 7 Creeks Ranch, Phase III, to be known as lots 79A and 79B, 7 Creeks Ranch, Phase III, a division of 1 lot into 2 with the resulting tracts being approximately 20 and 15 acres (Beierle)
Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve replat of lot 79, 7 Creeks Ranch, Phase III, to be known as lots 79A and 79B, 7 Creeks Ranch, Phase III, a division of 1 lot into 2 with the resulting tracts being approximately 20 and 15 acres.
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action regarding the replat of Tract D, Colina Cove Commercial Subdivision, to be known as Tracts D-1 and D-2 Colina Cove Commercial Subdivision, a division of 1 lot into 2 (Luther)
Motion is made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by Commissioner Precinct 3 Chad Collier to approve replat of Tract D, Colina Cove Commercial Subdivision, to be known as Tracts D-1 and D-2 Colina Cove Commercial Subdivision, a division of 1 lot into 2.
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action regarding the replat of lots 62 and 63, Clearwater Landing at LBJ, Plat No. 1.1, to be known as lot 62-A, Clearwater Landing at LBJ, Plat No. 1.1, a combination of 2 lots into 1 (Luther)
Motion is made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by Commissioner Precinct 2 Damon Beierle to approve replat of lots 62 and 63, Clearwater Landing at LBJ, Plat No. 1.1, to be known as lot 62-A, Clearwater Landing at LBJ, Plat No. 1.1, a combination of 2 lots into 1.
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action regarding the replat of lots 26 and 27, Shady Creek Ranches, to be known as lot 26A, Shady Creek Ranches, a combination of 2 lots into 1 (Dockery)
Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 2 Damon Beierle to approve replat of lots 26 and 27, Shady Creek Ranches, to be known as lot 26A, Shady Creek Ranches, a combination of 2 lots into 1.
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action regarding a request for a preliminary plat approval of Thomas Ranch, Section 5, a private subdivision consisting of 2 lots on 45.1067 acres located near the 12,000 block of CR 404 (Dockery)
Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 2 Damon Beierle to approve preliminary plat approval of Thomas Ranch, Section 5, a private subdivision consisting of 2 lots on 45.1067 acres located near the 12,000 block of CR 404.
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action regarding budget inner departmental line item transfers (Wilson)
Motion is made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by Commissioner Precinct 4 Joe Don Dockery to approve budget inner departmental line item transfers.
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action for the authorization of payment of claims previously approved by the County Auditor (Wilson)
Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve authorization of payment of claims previously approved by the County Auditor.
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action regarding FY25 Budget Amendments (Wilson)
Public Comment:
Claire Nybro
Discuss, consider, and take appropriate action regarding Departmental asset transfers (Wilson)
Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded by Commissioner Precinct 3 Chad Collier to approve Departmental asset transfers. List of computer items no being considered today.
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action regarding Department Updates:
i. Courthouse annex extension
ii. 110 CR 250
iii. ArchiTexas
iv. County building control policy and implementation
v. Other upgrades and maintenance issues
b. Report on city and school board elections and use of paper ballots
c. Report on criminal background check form to implement the criminal background policy
26c. Shirley Bullard, Human Resource Director, spoke.
Public Comment:
Patricia Cope spoke.
Motion is made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by Commissioner Precinct 3 Chad Collier to adopt criminal background policy form to be part of employment application and required at interview and used prior to hiring with wet signature 26c.
Vote: 5 - 0 - Unanimously
Acknowledgment of Receipt:
b. Burnet County Auditor FY25 Monthly Financial Report for month ending March 31, 2025
c. MIS Summary
d. TCEQ Notice Permit #2764A Air Permit Renewal
e. Letter from San Saba County Attorney regarding investigation
Public Comment:
Claire Nybro spoke.
Patricia Cope spoke.
Discuss, consider, and take appropriate action regarding contracts, agreements or grants to be approved and/or ratified:
b. Consideration for approval of agreement between Burnet County Constable Pct. #4 Missy Bindseil, and TXLESO to participate in loan and purchase of excess Department of Defense equipment for county use
c. Ratify the submission of the Texas State Library and Archives Commission grant application for an additional privacy pod, previously submitted by Grant Manager, Jana Teague on behalf of Mary Seaman, due to the application deadline of April 28, 2025, and authorize the County Judge to sign the TSLAC Application Certification required.
d. Extension of the depository contract with Llano National Bank
e. Levy Dykema additional services authorization
f. Approval of the Johnson Controls Fire Protection LP Sourcewell Contract #030421-JHN Proposal to upgrade the Simplex 4010 fire alarm control panel (FACP) to Simplex 4010ES at the Burnet County Annex in an amount not to exceed $19,258.73
g. Accept, approve, and sign the agreement with a new vendor, SylogistGov, Inc. for FY25 Statewide Automated Victim Notification Services (SAVNS) maintenance.
h. Approval of the DIR-CPO-5221 Interpretation & Translation Contract Solutions
i. Approval of the Planned Maintenance Agreement with Clifford Power in an amount not to exceed $6,594.00 for coverage dates 6/1/2025-5/31/2026
j. Approval to sign the District Attorney Agreements required for the FY 2025 Motor Vehicle Crime Prevention Authority Grant Program for the Heart of Texas Auto Theft Task Force for September 1, 2023- August 31, 2024
k. Approval of CPA Firm Ritz & Associates, PA for Tax Note management assistance
Karrie Crownover, Burnet County Treasurer, spoke on 28d.
Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve a-k.
Vote: 5 - 0 - Unanimously
Discuss, consider, and take appropriate action concerning calling for Bids and Bid openings, request for proposals/qualifications and related openings:
b. Approval to go out for bid for Burnet County Jail Visitation Renovation
c. Approval to go out for re-bid on Bid # 25-6640-01 historical Joppa pedestrian bridge repairs/modifications
Public comment:
Patricia Cope spoke.
Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve calling for Bids and Bid openings, request for proposals/qualifications and related openings: a. Approval to go out for bid for CR 410 Project b. Approval to go out for bid for Burnet County Jail Visitation Renovation c. Approval to go out for re-bid on Bid # 25-6640-01 historical Joppa pedestrian bridge repairs/modifications.
Vote: 5 - 0 - Unanimously
Calendar Review.
Adjournment
Motion is made by County Judge Bryan Wilson, Seconded by Commissioner Precinct 2 Damon Beierle to adjourn meeting at 11:12 a.m.
Vote: 5 - 0 - Unanimously
