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Minutes for Regular Session

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The State of Texas {}
County of Burnet   {}      On this the 28th day of  October 2025, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
Present:
  • County Judge Bryan Wilson
  • Commissioner Precinct 1 Jim Luther, Jr.
  • Commissioner Precinct 2 Damon Beierle
  • Commissioner Precinct 3 Chad Collier
  • Commissioner Precinct 4 Joe Don Dockery
Attendees:
  • Randy Leavitt, Commissioner Court Counsel
  • Vicinta Stafford, County Clerk
  • Madeline Parker , Comm. Court Coordinator
 
Item #1 Call to Order
Judge Bryan Wilson called the meeting to order at 9:00 a.m.
 
Item #2 Invocation and Pledge of Allegiance to the Flags
Marin Riley led the invocation. 
Pledges said
 
3.
Judge Bryan Wilson recused himself from agenda items 3,4 & 5
Judge Bryan Wilson handed the meeting over to Commissioner Joe Don Dockery.
 
Item #3 Executive Session. Discussion with Burnet County Commissioner’s Court and the County Civil Attorney(s) and/or the County Attorney in accordance with Texas Government Codes 551.071. The Commissioners Court reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any matters as authorized by the Texas Government Code including, but not limited to, Section: 551.071 (Consultation with Attorney). (Dockery)
a. Discuss and consideration of contemplated litigation, settlement matters and other confidential attorney-client legal matters as per Section 551.071, Texas Government Code, "Consultation with Attorney," including the following:
i. Legal matters pertaining to Burnet County's response to the Bell County East to Big Hill 765-kV Transmission Project, LCRA/ONCOR electric line.
Executive Session at 9:04 a.m.
 
Attachments:
 
Item #4 Reconvene in Open Session.
Reconvene at 9:33 a.m.
Mia Sarot spoke. 
Debbie Lee spoke. 
Mary Lynn Norman spoke.
 
Item #5 Discuss, consider, and take appropriate action regarding items discussed in Executive Session.
Claire Nybro spoke. 
Mary Lynn Norman spoke. 
 
 

Motion is made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by Commissioner Precinct 2 Damon Beierle read the proposed resolution.

Vote: 4 - 0

Attachments:
 
7.
Commissioner Joe Don Dockery handed the meeting back over to Judge Bryan Wilson.
 
Item #6 Discuss, consider, and take appropriate action to approve Ascension Health Alliance d/b/a Ascension the issuance of bonds in one or more series by the Indiana Finance Authority. A portion of the proceeds of the Bonds will be used by Ascension to refinance certain costs of health care projects at Ascension Seton Highland Lakes Hospital and are limited in principle to the amount of $2,000,000. (Wilson)
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 2 Damon Beierle to approve Ascension Health Alliance d/b/a Ascension the issuance of bonds in one or more series by the Indiana Finance Authority

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #7 Discuss, consider, and take appropriate action regarding the burn ban for the unincorporated areas of Burnet County. (Wilson)
No action taken on this agenda item
 
Item #8 Discuss, consider, and take appropriate action to accept a donation to the Herman Brown Free Library from The Friends of the Library in the amount of $25,000. (Beierle)
Colleen Davis, President of the Friends of the Herman Brown Library, spoke.
Florence Reeves, Librarian, thanked the Friends for their donation. 
 
 

Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded by Commissioner Precinct 3 Chad Collier to accept a donation to the Herman Brown Free Library from The Friends of the Library in the amount of $25,000.

Vote: 5 - 0 - Unanimously

 
Item #9 Discuss, consider, and take appropriate action regarding acceptance of donation from O'Malley Tires in the amount of $250 for the Precinct 4 Thanksgiving luncheon. (Dockery)
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to accept a donation from O'Malley Tires in the amount of $250 for the Precinct 4 Thanksgiving luncheon.

Vote: 5 - 0 - Unanimously

 
Item #10 Discuss, consider, and take appropriate action regarding amending the Burnet County Purchasing Policy. (Wilson)
No action taken on this agenda item. 
Attachments:
 
Item #11 Discuss, consider, and take appropriate action to designate Tessa Rowland as the Federal Government Services Administration (SAM) Entity Administrator for Burnet County. (Wilson)
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve Tessa Rowland as the Federal Government Services Administration (SAM) Entity Administrator for Burnet County.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #12 Discuss, consider, and take appropriate action in accordance with Local Government Code 2254.003 regarding the selection of American Structurepoint, Inc. for professional engineering services related to the coordination of transportation planning efforts and the development of a Transportation Infrastructure Capital Improvement Plan and Program (CIPP) in an amount not to exceed $150,000 and to authorize the County Judge to work with American Structurepoint, Inc., General Counsel, and Burnet County Auditor to negotiate rates and finalize and execute the engineering contract. (Wilson)
Patricia Cope spoke. 
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to authorize County Judge Bryan Wilson to negotiate the rates and bring them back commissioners court for final approval.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #13 Discuss, consider, and take appropriate action to issue a Request for Qualifications for architectural services in accordance with the Local Government Code 2254.003 to inventory, assess, gather public input, to develop short term and long term recommendations for Burnet County land and buildings use for office space in an amount not to exceed $75,000. (Wilson)
Patricia Cope spoke. 
 

Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve to inventory, assess, gather public input, to develop short term and long term recommendations for Burnet County land and buildings use for office space in an amount not to exceed $75,000

Vote: 5 - 0 - Unanimously

 
Item #14 Discuss, consider, and take appropriate action to issue a Request for Qualifications in accordance with the Local Government Code 2254.003 to inventory, assess, gather public input, and develop land use planning recommendations regarding Burnet County's historical buildings, historical sites, and undeveloped land holdings in an amount not to exceed $50,000 from the Hotel Occupancy Tax Fund. The assessment shall include condition inspection and documentation for all structures. (Wilson)
Patricia Cope spoke. 
 

Motion is made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by Commissioner Precinct 4 Joe Don Dockery to approve to inventory, assess, gather public input, and develop land use planning recommendations regarding Burnet County's historical buildings, historical sites, and undeveloped land holdings in an amount not to exceed $50,000 from the Hotel Occupancy Tax Fund. The assessment shall include condition inspection and documentation for all structures.

Vote: 5 - 0 - Unanimously

 
Item #15 Discuss, consider, and take appropriate action approving Burnet County's domain switch to the already reserved BurnetCoTx.gov to build legitimacy and public trust, consistency and professionalism, compliance and best practice, and to sustain long-term cost and stability. (Collier)
 

Motion is made by Commissioner Precinct 3 Chad Collier, Seconded by Commissioner Precinct 2 Damon Beierle to approve Burnet County's domain switch to the already reserved BurnetCoTx.gov to build legitimacy and public trust, consistency and professionalism, compliance and best practice, and to sustain long-term cost and stability.

Vote: 5 - 0 - Unanimously

 
Item #16 Discuss, consider, and take appropriate action to approval of using Sequel Data Systems Incorporated for installing Dell Switches at 127 E. Jackson St. in an amount not to exceed $29,889.64. (Collier)
 

Motion is made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by Commissioner Precinct 3 Chad Collier to approve using Sequel Data Systems Incorporated for installing Dell Switches at 127 E. Jackson St. in an amount not to exceed $29,889.64.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #17 Discuss, consider, and take appropriate action approving CommServ Pros to replace a corrupted fiber line from the main courthouse to the buildings on the south side of the square in an amount not to exceed $10,303.70. (Collier)
Patricia Cope spoke. 
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve Comm Serv Pros to replace a corrupted fiber line from the main courthouse to the buildings on the south side of the square in an amount not to exceed $10,303.70.
Commissioner Chad Collier abstained.

Vote: 4 - 0

Attachments:
 
Item #18 Discuss, consider, and take appropriate action to approve the purchase and installation of a new a/c unit for the jail data room in an amount not to exceed $10,594. (Wilson)
 

Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve the purchase and installation of a new a/c unit for the jail data room in an amount not to exceed $10,594.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #19 Discuss, consider, and take appropriate action regarding the lease of a new postage machine for the Llano public defender's office at 1447 E State Highway 71, Llano, Texas 78643 in an amount not to exceed monthly payments of $41.92. (Wilson)
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 3 Chad Collier to approve the lease of a new postage machine for the Llano public defender's office at 1447 E State Highway 71, Llano, Texas 78643 in an amount not to exceed monthly payments of $41.92.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #20 Discuss, consider, and take appropriate action to approve Work Order No. 25-315 with K.C. Engineering, Inc. for engineering services on the CR 407 project in an amount not to exceed $29,320. (Dockery)
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 3 Chad Collier to approve Work Order No. 25-315 with K.C. Engineering, Inc. for engineering services on the CR 407 project in an amount not to exceed $29,320.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #21 Discuss, consider and take appropriate action concerning a request to replat lots 1 and 2, The Ranches at Blackbuck Ridge, Section 1, to be known as lot 1A, The Ranches at Blackbuck Ridge, Section 1, a combination of 2 lots into 1. (Luther)
Herb Darling, Development Services, spoke.
 
 

Motion is made by Commissioner Precinct 1 Jim Luther, Jr., Seconded by Commissioner Precinct 2 Damon Beierle  to approve replat lots 1 and 2, The Ranches at Blackbuck Ridge, Section 1, to be known as lot 1A, The Ranches at Blackbuck Ridge, Section 1, a combination of 2 lots into 1.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #22 Discuss, consider and take appropriate action concerning the naming of 4 streets in the White Wing Manufactured Rental Community, Woodpecker Lane, Haven Lane, Ivory Lane and Bubba Lane, for 911 addressing requirements. (Beierle)
Herb Darling, Development Services, spoke.
 
 

Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve the naming of 4 streets in the White Wing Manufactured Rental Community, Woodpecker Lane, Haven Lane, Ivory Lane and Bubba Lane, for 911 addressing requirements.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #26 Discuss, consider and take appropriate action on a request from Arete Thomas Ranch Holdings, LLC, for the cancellation of lots 46, 48, 49, 50, 53 and 55, Thomas Ranch, Section 1, as recorded in Document #202306164, O.P.R.B.C.T. (Dockery)
Herb Darling, Development Services, spoke.
 
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 3 Chad Collier to approve the cancellation of lots 46, 48, 49, 50, 53 and 55, Thomas Ranch, Section 1, as recorded in Document #202306164, O.P.R.B.C.T.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #23 Discuss, consider and take appropriate action concerning the preliminary plat approval for Thomas Ranch, Parcel 55, a private subdivision consisting of 74 lots on 36.75 acres, located at CR 404 and Paleface Ranch Road. (Dockery)
Herb Darling, Development Services, spoke.
 
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve the preliminary plat approval for Thomas Ranch, Parcel 55, a private subdivision consisting of 74 lots on 36.75 acres, located at CR 404 and Paleface Ranch Road.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #24 Discuss, consider and take appropriate action concerning the preliminary plat approval for Thomas Ranch Parcel 49, a private subdivision consisting of 46 lots on 17.04 acres, located at CR 404 and Paleface Ranch Road. (Dockery)
Herb Darling, Development Services, spoke.
 
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve the preliminary plat approval for Thomas Ranch Parcel 49, a private subdivision consisting of 46 lots on 17.04 acres, located at CR 404 and Paleface Ranch Road.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #25 Discuss, consider and take appropriate action concerning the preliminary plat approval for Thomas Ranch, Parcel 48, a private subdivision consisting of 206 lots on 52.56 acres located at CR 404 and Paleface Ranch Road. (Dockery)
Herb Darling, Development Services, spoke.
Joe Renfro spoke. 
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 3 Chad Collier to approve the preliminary plat approval for Thomas Ranch, Parcel 48, a private subdivision consisting of 206 lots on 52.56 acres located at CR 404 and Paleface Ranch Road.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #27 Discuss, consider and take appropriate action concerning the preliminary plat approval for Thomas Ranch, Parcel 46, a private subdivision consisting of 117 lots on 46.87 acres, located at CR 404 and Paleface Ranch Road. (Dockery)
Herb Darling, Development Services, spoke.
 
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 3 Chad Collier to approve the preliminary plat approval for Thomas Ranch, Parcel 46, a private subdivision consisting of 117 lots on 46.87 acres, located at CR 404 and Paleface Ranch Road.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #28 Discuss, consider, and take appropriate action regarding acceptance of the FY25 fourth quarter unannounced case fund audit. (Wilson)
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 3 Chad Collier to accept the FY25 fourth quarter unannounced cash fund audit.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #29 Discuss, consider, and take appropriate action regarding approval of the Treasurer's monthly report for September 2025 and acceptance of the Quarterly Investment Report - Qtr. 4 FY25. (Wilson)
Karrie Crownover, Burnet County Treasurer, spoke. 
 

Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve the Treasurer's monthly report for September 2025 and the Quarterly Investment Report - Qtr. 4 FY25.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #30 Discuss, consider, and take appropriate action regarding invoices without PO's or contracts as required in Local Government Code § 113.901. (Wilson)
Patricia Cope spoke. 
 

Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve invoices without PO's

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #31 Discuss, consider, and take appropriate action regarding budget inner departmental line item transfers. (Wilson)
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 3 Chad Collier to approve budget inner departmental line item transfers.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #32 Discuss, consider, and take appropriate action for the authorization of payment of claims previously approved by the County Auditor. (Wilson)
 

Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve payment of claims previously approved by the County Auditor..

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #33 Discuss, consider, and take appropriate action regarding contracts or agreements to be approved and/or ratified: (Wilson)
a. Approve and execute all appropriate actions to ratify an Interlocal Cooperation Act and Order and accept reimbursement from Hamilton County for travel expenses;
b. Approve and execute all appropriate actions to renew the Bluebonnet Trails Community Services Interlocal Agreement and Order for Mental Health Jail Based Services;
c. Approve and execute all appropriate actions to renew the Dronesense by Versaterm contract with the Burnet County Sheriff's Office in an amount not to exceed $8,700;
d. Approve and execute all appropriate actions to accept a contract between SADA Systems Google Workspace and the Burnet County Sheriff's Office in an amount not to exceed $26,294.40;
e. Approve and execute all appropriate actions to enter a Memorandum of Understanding between Burnet County and the City of Burnet to collaborate and produce a 'Welcome to Burnet' video for Burnet County Tourism in an amount not to exceed $2,500; 
f. Approve and execute all appropriate actions to enter an Interlocal Agreement and Order between Burnet County and the City of Burnet regarding the employed and contracted Magistrates of Burnet County and the City of Burnet;
g. Approve and execute all appropriate actions to enter an Interlocal Agreement and Order with the City of Horseshoe Bay that will allow Burnet County to assist the City of Horseshoe Bay with construction of a gravel walkway in a city-owned park (Dockery); 
h. Approve and execute all appropriate actions to sponsor the January 2026 State of the County Luncheon in an amount not to exceed $1,500; and
i. Approve and execute all appropriate actions to extend services with Levy Dykema at 127 E Jackson St. through January 31, 2026.
No action on I.
Patricia Cope spoke. 
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve a-g

Vote: 5 - 0 - Unanimously

 

Motion is made by Commissioner Precinct 3 Chad Collier, Seconded by Commissioner Precinct 1 Jim Luther, Jr. to approve h
Commissioner Damon Beierle abstained.

Vote: 4 - 0

Attachments:
 
Item #34 Discuss, consider, and take appropriate action regarding grants to be approved and/ or ratified:
a. Approve and accept the Texas State Library and Archives Commission (TSLAC) Family Place Grant award and sign the FY26 contract;
b. Approve and accept the Texas State Libraries and Archives Commission's LIFI grant contract in an amount not to exceed $111,216 for a pod for the Herman Brown Library and an alcove for the Marble Falls Library (Beierle)
c. Approve and execute all appropriate actions to accept the resolution for Texas Feeding Texans Grant Program from the Texas Department of Agriculture;
d. Approve and accept the Help America Vote Act (HAVA) grant award; and
e. Approve and execute all appropriate actions to apply for the CAPCOG Solid Waste Grant Program (Dockery).
Claire Nybro spoke.
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 3 Chad Collier to approve a-e

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #35 Discuss, consider, and take appropriate action concerning calling for Bids and Bid openings, request for proposals/qualifications and related openings: (Wilson)
a. Authorization to go out to bid to upgrade or replace the Burnet County Jail Fire Control Panels;
b. Authorization for renewal of Bid No. 25-6100-01 with Texas Materials Group, Inc. for Dense-Graded Hot Mix Asphalt Type B, C, and D with an updated minimum start-up amount of 100 tons. Bid No. 25-6100-01 was approved in commissioners court on November 21, 2024 (Dockery);
c. Authorization for renewal of Bid No. 25-6100-01 with Asphalt, Inc d/b/a Lonestar Paving Company for Dense-Graded Hot Mix Asphalt Type B, C, and D with an updated minimum start-up amount of 100 tons. Bid No. 25-6100-01 was approved in commissioners court on November 21, 2024 (Dockery);
d. Authorization of bid renewal 25-6100-02 with DIJ Construction, Inc. for Burnet County Street Striping Projects (Dockery); and
e. Authorization to re-bid the installation of an elevator at 127 E. Jackson St.
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 2 Damon Beierle to approve a-e

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #36 Acknowledgment of Receipt: (Wilson)
a. PEC Notice of Utility Connection - October 13, 2025;
b. PEC Notice of Utility Connection - October 20, 2025;
c. Public Comment from Michael Kammlah;
d. Public Comment from Neddah Magnan;
e. Public Comment from Jason Christopher;
f. Public Comment from Ren Henry;
f. Texas Commission on Environment Quality Temporary Debris Management Site Extension Request;
g. Railroad Commission of Texas Hearing Notice re: Gas Service; and
h. Traffic Roadway Counts for Fall 2025 transportation plan update.
Acknowledged.
Patricia Cope spoke.
Attachments:
 
Item #37 Discuss, consider, and take appropriate action regarding the commissioners court modifying regularly scheduled meetings: (Wilson)
a. Special Meeting in November to discuss, consider, and take action on the removal of lead and asbestos at 127 E. Jackson St.
No action taken on this agenda item 
 
Item #38 Calendar Review.
Reviewed.
 
Item #39 Public Comments - Pursuant to Texas Government Code 551.007 and the Burnet County commissioners court rules of decorum, any person may make comment on any item not appearing on the agenda. Any comments made will not be deliberated on by the Commissioners Court during this Public Comments agenda item. Public Comments are limited to three (3) minutes per person.
 
Item #40 Adjournment
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded by Commissioner Precinct 2 Damon Beierle to adjourn at 10:57 a.m.

Vote: 5 - 0 - Unanimously

Signature