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Minutes for Regular Session

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The State of Texas {}
County of Burnet   {}      On this the 8 day of December 2025, the Burnet County Commissioners Court met in regular session. The following members of the court were present:
Present:
  • County Judge Bryan Wilson
  • Commissioner Precinct 1 Jim Luther, Jr.
  • Commissioner Precinct 2 Damon Beierle
  • Commissioner Precinct 3 Chad Collier
  • Commissioner Precinct 4 Joe Don Dockery
Attendees:
  • Randy Leavitt, Commissioner Court Counsel
  • Vicinta Stafford, County Clerk
  • Madeline Parker , Asst. County Attorney
 
Item#1 Call to Order
Judge Bryan Wilson called the meeting to order at 9:01 a.m.
 
Item#2 Invocation and Pledge of Allegiance to the Flags
Gordon Bergstorm, Pastor at Bertram First Baptist Church, led the invocation. 
Pledges said.
 
Item #3 Public Comments - Pursuant to Texas Government Code 551.007 and the Burnet County commissioners court rules of decorum, any person may make comment on any item not appearing on the agenda. Any comments made will not be deliberated on by the Commissioners Court during this Public Comments agenda item. Public Comments are limited to three (3) minutes per person.
No public comment.
 
Item #4 Discuss, consider, and take appropriate action regarding a burn ban for the unincorporated areas of Burnet County. (Wilson)
Derek Marchio, Burnet County Emergency Coordinator, gave update.
No action taken on this agenda item. 
 
Item #5 Discuss, consider, and take appropriate action regarding a flood recovery update, debris site clean-up and debris clean-up, search, rescue, and law enforcement response, and long-term recovery plan from the following: (Wilson)
a. Ark of Highland Lakes Executive Director — Kevin Nauman;
b. Office Emergency Management Coordinator — Derek Marchio;
c. Development Services Director — Herb Darling; 
d. Burnet County Auditor — Kelley Glaeser; 
e. Burnet County Sheriff — Sheriff Calvin Boyd; and
f. Authorize request for proposals for after action review and report in an amount not to exceed $25,000.
Kevin Nauman, Ark of Highland Lakes Executive Director, spoke.
Derek Marchio, Office Emergency Management Coordinator, spoke.
Herb Darling, Development Services Director, spoke.
Kelley Glaeser, Burnet County Auditor, spoke.
Alan Trevino, Burnet County Chief Deputy Sheriff, spoke. 
 
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded By Commissioner Precinct 2 Damon Beierle to approve action review and report in an amount not to exceed $25,000.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #6 Discuss, consider, and take appropriate action regarding appointments for committees and boards:
a. The reappointment of Billy Elliot and Bruce Serry to Burnet County Emergancy Services District (ESD) No. 1 board effective January 1, 2026 (Dockery);
b. The reappointment of Robyn Ritcher to the Burnet County ESD No. 6 board effective January 1, 2026 (Dockery/ Collier);
c. The reappointment of Nancy Hansen and Herbert Holloway, Jr. for the Burnet County ESD No. 6 board effective January 1, 2026 (Collier); and
d. The appointment of David LeBlanc to the Burnet County ESD No. 9 board effective January 1, 2026 (Dockery).
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded By Commissioner Precinct 1 Jim Luther, Jr. to approve a-d with the amendment of a, to say Bruce Cherry

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #23 Discuss, consider, and take appropriate action regarding the following:
a. Whether to approve the purchase of a Human Resources software;
b. If applicable, selecting a Human Resources software in an amount not to exceed $150,680; and
c. If applicable, approve, sign, and execute all necessary documents and actions to enter into an agreement with the chosen software company in an amount not to exceed $150,680. (Collier/ Wilson)
Gregg Harris, Director of IT Department, spoke. 
Shirley Bullard, Human Resource Director, spoke. 
Presentation.
No action taken on this agenda item. 
 
Attachments:
 
Item #7 Discuss, consider, and take appropriate action accepting the biennial Regional Sexual Assault Response Team (SART) report from the Highland Lakes Family Crisis Center. (Wilson)
 

Motion is made by Commissioner Precinct 1 Jim Luther, Jr., Seconded By Commissioner Precinct 4 Joe Don Dockery to approve the biennial Regional Sexual Assault Response Team (SART) report from the Highland Lakes Family Crisis Center.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #8 Discuss and consider Judge Wilson's recusal from the Bell County East to Big Hill 765-kV Transmission Project, LCRA/ONCOR electric line issue. (Wilson)
No action taken on this agenda item. 
Attachments:
 
Item #9 Discuss, consider, and take appropriate action regarding updates and potential actions to Burnet County's response to the Bell County East to Big Hill 765-kV Transmission Project, LCRA/ ONCOR electric line. (Wilson/ Beierle)
John Nelson spoke. 
Hattie Perez spoke. 
Marylynne Norman spoke. 
Tom Green spoke.
Beth Kuntz spoke.
Raymond Whelan spoke. 
Mia Surat spoke. 
No action taken on this agenda item.
Attachments:
 
Recessed at 10:53 a.m
 
Reconvene at 11:01 a.m.
 
Item #10 Discuss, consider, and take appropriate action regarding developing a county-wide policy dedicated to providing equitable access to County digital services by April 2026 to comply with Federal Law. (Wilson)
Gregg Harris, Director of IT, spoke.
No action taken on this agenda item. 
 
Item #11 Discuss, consider, and take appropriate action to establish a policy requiring all contracts for which Burnet County serves as administrator to be executed by other parties prior to commissioners court approval. (Wilson)
No action taken on this agenda item.
 
Item #12 Discuss, consider, and take appropriate action on whether prior written authorization — obtained through the agenda item request form from either the county judge or supervising commissioner — is required before any action may be taken by commissioners court. (Wilson)
No action taken on this agenda item. 
 
Item #13 Discuss, consider and take appropriate action concerning a request for a replat of lot 1, Brushy Mountain Subdivision, to be known as lots 1-A and 1-B, Brushy Mountain Subdivision, a division of 1 lot into 2. (Luther)
Herb Darling, Development Service Director, spoke. 
 

Motion is made by Commissioner Precinct 1 Jim Luther, Jr., Seconded By Commissioner Precinct 2 Damon Beierle to approve a replat of lot 1, Brushy Mountain Subdivision, to be known as lots 1-A and 1-B, Brushy Mountain Subdivision, a division of 1 lot into 2.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #14 Discuss, consider and take appropriate action concerning a request for a variance from the Burnet County Subdivision Regulations by Sandra Radosavjevic for a 4 acre tract out of a 23 acre tract known as BCAD parcel #52627. (Beierle)
Herb Darling, Development Services Director, spoke. 
 

Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded By Commissioner Precinct 3 Chad Collier to deny request for a variance from the Burnet County Subdivision Regulations by Sandra Radosavjevic for a 4 acre tract out of a 23 acre tract known as BCAD parcel #52627.

Vote: 5 - 0 - Unanimously

 
Item #15 Discuss, consider and take appropriate action concerning the preliminary plat approval for Mint Creek Subdivision a private subdivision consisting of 3 lots on 22.81 acres located at 1441 CR 323A. A portion of lots 1 and 2 are located in Williamson County. (Collier)
Herb Darling, Development Services Director, spoke. 
 

Motion is made by Commissioner Precinct 3 Chad Collier, Seconded By Commissioner Precinct 1 Jim Luther, Jr. to approve the preliminary plat approval for Mint Creek Subdivision a private subdivision consisting of 3 lots on 22.81 acres located at 1441 CR 323A. A portion of lots 1 and 2 are located in Williamson County.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #16 Discuss, consider, and take appropriate action regarding the acceptance of a donation deed from Hickory Pass LP on approximately 4.4 acres of land on CR 328 (aka Cow Creek Road) for the right of way ownership for public access. Potential acceptance includes granting authority to the Burnet County Judge to sign appropriate deed and other related documents. (Collier)
 

Motion is made by Commissioner Precinct 3 Chad Collier, Seconded By Commissioner Precinct 1 Jim Luther, Jr. to accept a donation deed from Hickory Pass LP on approximately 4.4 acres of land on CR 328 (aka Cow Creek Road) for the right of way ownership for public access. Potential acceptance includes granting authority to the Burnet County Judge to sign appropriate deed and other related documents.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #17 Discuss, consider, and take appropriate action authorizing the Burnet County Sheriff's Office to purchase one (1) vehicle for an amount that does not exceed $50,000. (Wilson)
No action taken on this agenda item. 
 
Item #18 Discuss, consider, and take appropriate action regarding the established vendor to outfit the new vehicle to be approved from the FY26 budget in an amount not to exceed $5,440. (Wilson)
No action taken on this agenda item 
 
Item #19 Discuss, consider, and take appropriate action regarding approval to move forward with acquiring appraisals and to issue a purchase order to Pinnacle Consulting Group per independent contractor agreement dated February 13, 2024 in an amount not to exceed $177,750. (Dockery)
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded By Commissioner Precinct 2 Damon Beierle to approve to move forward with acquiring appraisals and to issue a purchase order to Pinnacle Consulting Group per independent contractor agreement dated February 13, 2024 in an amount not to exceed $177,750.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #20 Discuss, consider, and take appropriate action to distribute the 2025 traffic counts to the commissioners for review and to ensure the traffic counts are correct prior to Burnet County sending the traffic counts to outside entities like CAMPO for the transportation plan and TxDOT. (Dockery)
No action taken on this agenda item. 
Attachments:
 
Item #21 Discuss, consider, and take appropriate action for the engagement of Pattillo, Brown & Hill, L.L.P. for the FY25 Burnet County Financial Audit in an amount not to exceed $47,000. (Wilson)
Claire Nybro spoke.
Kelly Glaeser, Burnet County Auditor, spoke. 
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded By Commissioner Precinct 3 Chad Collier to approve the engagement of Pattillo, Brown & Hill, L.L.P. for the FY25 Burnet County Financial Audit in an amount not to exceed $47,000

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #22 Discuss, consider, and take appropriate action to increase Burnet County payroll obligation by authorizing Sheriff Office non-exempt employees (specifically those required to work shift work) to roll over Vacation Leave Hours in excess of personnel policy allowances. (Wilson)
Mike Sorenson, Captain Burnet County Sheriffs office, spoke. 
 

Motion is made by Commissioner Precinct 3 Chad Collier, Seconded By Commissioner Precinct 1 Jim Luther, Jr. to approve to increase Burnet County payroll obligation by authorizing Sheriff Office non-exempt employees (specifically those required to work shift work) to roll over Vacation Leave Hours in excess of personnel policy allowances.

Vote: 5 - 0 - Unanimously

 
Item #23 Discuss, consider, and take appropriate action regarding the following:
a. Whether to approve the purchase of a Human Resources software;
b. If applicable, selecting a Human Resources software in an amount not to exceed $150,680; and
c. If applicable, approve, sign, and execute all necessary documents and actions to enter into an agreement with the chosen software company in an amount not to exceed $150,680. (Collier/ Wilson)
Gregg Harris, Director of IT, spoke.
Shirley Bullard, Human Resources Director, spoke. 
Kelley Glaeser, County Auditor, spoke. 
 
 

Motion is made by County Judge Bryan Wilson, Seconded By Commissioner Precinct 4 Joe Don Dockery to move to the December 23rd meeting. Judge Bryan Wilson, Aye, Commissioner Joe Don Dockery, Aye, Commissioner Jim Luther, No, Commissioner Damon Beierle, No, Commissioner Chad Collier, No.

Vote: 2 - 3

 

Motion is made by Commissioner Precinct 3 Chad Collier, Seconded By Commissioner Precinct 2 Damon Beierle to approve a-c. Commissioner Jim Luther, Aye, Commissioner Damon Beierle, Aye, Commissioner Chad Collier, Aye, Commissioner Joe Don Dockery, Aye, Judge Bryan Wilson, No.

Vote: 4 - 1

 
Item #24 Discuss, consider, and take appropriate action regarding budget inner departmental line item transfers: (Wilson)
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded By Commissioner Precinct 3 Chad Collier to approve IT/HR line item transfers Commissioner Jim Luther, Aye, Commissioner Damon Beierle, Aye, Commissioner Chad Collier, Aye, Commissioner Joe Don Dockery, Aye, Judge Bryan Wilson, No.

Vote: 4 - 1

 

Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded By Commissioner Precinct 3 Chad Collier to approve Elections line item transfers

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #25 Discuss, consider, and take appropriate action regarding invoices without PO's or contracts as required in Local Government Code § 113.901. (Wilson)
 

Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded By Commissioner Precinct 3 Chad Collier to approve invoices without PO's or contracts as required in Local Government Code § 113.901.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #26 Discuss, consider, and take appropriate action for the authorization of payment of claims previously approved by the County Auditor. (Wilson)
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded By Commissioner Precinct 3 Chad Collier to approve the authorization of payment of claims previously approved by the County Auditor

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #27 Discuss, consider, and take appropriate action regarding FY25 Budget Amendments. (Wilson)
 

Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded By Commissioner Precinct 1 Jim Luther, Jr. to approve FY25 Budget Amendments.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #28 Discuss, consider, and take appropriate action regarding approval of the purchase of library pods for the Bertram Library with funding from the Texas State Libraries and Archives Commission's LIFI grant in an amount not to exceed $59,770. (Beierle)
 

Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded By Commissioner Precinct 3 Chad Collier to approve the Library Interiors quote.

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #29 Discuss, consider, and take appropriate action regarding contracts, agreements or grants to be approved and/or ratified:
a. Approve, sign, and execute all necessary documents and actions to enter an Interlocal Agreement and Order with the City of Highland Haven (Luther); and
b. Approve, sign, and execute all necessary documents and actions to approve Amendment No. 3 with Aramark food service for the Burnet County Jail in an amount not to exceed $2.023 per meal (Wilson).
 

Motion is made by Commissioner Precinct 2 Damon Beierle, Seconded By Commissioner Precinct 1 Jim Luther, Jr. to approve a-b

Vote: 5 - 0 - Unanimously

Attachments:
 
Item #30 Acknowledgment of Receipt: (Wilson)
a. Judge Bryan Wilson's Judicial Education Record - 3/11/2025-8/31/2025;
b. Cottonwood Shores Notice of Public Meeting;
c. Cottonwood Shores Notice of Public Meeting;
d. Cottonwood Shores Notice of Public Meeting;
e. PEC Notice of Utility Connections - November 24, 2025;
f. PEC Notice of Utility Connections - December 1, 2025;
g. TCEQ Temporary Debris Management Site Extension Request;
h. Texas Park and Wildlife Intent to Conduct Prescribed Burns; and
i. WRRS PTT - Busy Report 2025.
Acknowledged.
Attachments:
 
Item #31 Discuss, consider, and take appropriate action regarding the commissioners court modifying regularly scheduled meetings. (Wilson)
No action taken on this agenda item.
 
Item #32 Calendar Review.
Reviewed.
 
Item #33 Adjournment
 

Motion is made by Commissioner Precinct 4 Joe Don Dockery, Seconded By Commissioner Precinct 3 Chad Collier to adjourn at 12:10 p.m.

Vote: 5 - 0 - Unanimously

Signature