Consideration and Approval of Construction Contract:  Coconino/Elden/Humphreys 2010 bond improvements projects.

1. Approve the construction contract (including the Base Bid and the Additive Alternate) with Eagle Mountain Construction in the amount of $1,285,353.00 which includes a $70,000.00 contract allowance and a 120 calendar day contract time; 
2. Approve administrative change order authority in the amount of $61,000 (5% of the contract amount, less allowance) to cover potential costs associated with unanticipated items of work; and
3. Authorize the City Manager to execute the necessary documents.

In fulfillment of voter-approved bond authority, award of the contract will authorize the construction of the Coconino/Elden/Humphreys 2010 Bond Improvements Projects in accordance with the approved Public Improvements Plans prepared by Shephard-Wesnitzer, Inc. 

The project is funded by general obligation bond revenues budgeted in FY 2013 in the amount of $1,549,900 for the Coconino/Elden/Humphreys Bond projects (acct. 403-2436-691).

Maintain and deliver quality, reliable infrastructure.

Yes - Council approval of the Special Debt Authorization Election held in November 2010.

• Approve the award as recommended including the Base Bid (Coconino Avenue eastside, Elden Street and Humphreys Street) and the Additive Alternate (Coconino Avenue westside) 
• Approve the award including the Base Bid (Coconino Avenue eastside, Elden Street and Humphreys Street) only
• Reject bids and readvertise the project

The Coconino/Elden/Humphreys roadway project will replace deteriorated street and utility infrastructure in accordance with the voter-approved bond authorization of November 2010.  The bid solicitation was published twice on June 17 & 24, 2012.  Four bids were received on June 28, 2012 at the office of the City Purchasing Agent.  A summary of bids received is below:
 

Bidder	Base Bid	Alternate Bid	Total Bid
Consultant's Estimate	$1,182,313.00	$286,385.00	$1,468,698.00
Eagle Mountain Construction	$1,025,343.00	$260,010.00	$1,285,353.00
LP's Excavation	$1,194,771.50	$272,087.50	$1,466,859.00
Woodruff Construction	$1,218,081.00	$326,163.00	$1,544,244.00
C&E Paving & Grading	$1,273,261.00	$315,580.00	$1,588,841.00

The scope of the projects include the following:

*  Coconino Avenue between Park and Walnut streets (eastside):  New 8” sanitary sewer main and services, new 8” water main and services, new curb & gutter and sidewalk, remove and replace asphalt pavement.
*  Coconino Avenue between Wilson Lane and the west end (westside):  New 8” sanitary sewer main and services, 8” water main and services, remove and replace curb & gutter, and mill and overlay asphalt pavement.
*  Elden Street between Route 66 and Cherry Avenue:  New 8” water main and services, new sewer services, new curb & gutter and sidewalk (except the eastside between Birch and Cherry), mill and overlay asphalt pavement.
*  Humphreys Street from Butler to Cottage avenues:  New 12” water main and services, new sewer services, new curb & gutter, new driveways, mill and overlay asphalt pavement.

 Construction impacts include traffic detours and temporary displacement of parking.

The Coconino/Elden/Humphreys project will replace deteriorated street and utility infrastructure in accordance with the voter approved bond authorization of November 2010.  Pedestrian and ADA (Americans with Disability Act) accessibility will be improved by the replacement of non-compliant street features.

Elden Street is currently a two-lane, one-way northbound road between Route 66 and Birch Avenue with parallel parking along the eastern curb.  This project will re-stripe Elden Street to a one lane, one-way northbound road with parallel parking along both sides.  This will result in parking spaces increase from 13 to 22 for a total of 9 additional parking spaces.

The Public Participation Goals of INFORM and CONSULT were used as all property owners on Coconino Avenue, Elden and Humphreys streets were sent letters which gave a brief description of the project and encouraged questions and comments from the owners.  A few property owners responded to the letters with questions concerning impacts to individual properties and engineering staff met with them to respond to their concerns.
                                               
Construction progress updates will be provided to residents and property owners during the project.

 
1.  Approve the award as recommended

2.  Approve the award including the base bid only which includes Coconino Avenue (eastside), Elden Street and Humphreys Street.
 
3.  Reject bids and readvertise the project which would delay the award and construction of the project to next season.