Consideration and Approval of Contract:  Walapai Alley / San Francisco Alley Water & Sewer Improvement Project (Approve contract with McDonald Bros. Construction, Inc. for Walapai Alley/San Francisco Alley Water and Sewer Improvement Project). 

1) Award the construction contract to McDonald Bros. Construction, Inc. of Camp Verde, Arizona in the total award amount of $374,866.56, which includes the base and alternate bids.  The base and alternate bid includes a total of $19,878.16 in contract allowance.  The contract period is 120 calendar days; and
2) Authorize Change Order Authority to the City Manager in the amount of $35,500.00 (10% of the bid contract amount, less contract allowance) for unanticipated additional costs; and 
3) Authorize the City Manager to execute the necessary documents.  

• Awarding the contract will authorize the construction of the Walapai Alley / San Francisco Alley Water & Sewer Improvement Project in accordance with the approved public improvements prepared by Plateau Engineering, Inc. 

• The Walapai Alley / San Francisco Alley Water & Sewer Improvement Project is funded by the total budget appropriation of $461,144 (includes FY14 estimate and FY15 budget). 

• Repair, replace, maintain infrastructure (streets & utilities)

• No. 

• Approve the award as recommended
• Approve the award for just the base bid and re-advertise for the alternate bid.  This option would delay the start of construction for the alternate bid.    
• Reject bids and re-advertise the project.  This option would delay the start of construction and cause both the base and alternate work to be deferred until 2015.  

The bid solicitations were published two times, April 13 and 20, 2014.  Two bids were received on May 6, 2014 at the office of the City Purchasing Agent.  A summary of the bids received are:

Bidder	Total (Base + Alternate)
Engineer’s Estimate	$416,795.54 ($254,744.84 + $162,050.70)
McDonald Brothers Construction	$374,866.56 ($212,709.11 + $162,157.45)
R Blume Underground	$394,127.49 ($164,864.62 + $229,262.87)

The scope of the project includes a Base project with an Additive Alternate.  Walapai Alley is the Base Bid, it includes the installation of 110 LF of an 8” water main, 201 LF of 1.5” service line, new water services and meters.  San Francisco Alley is the Alternate Bid, it includes the installation of 242 LF of an 8” water main, 226 LF of a 10” sewer main, new water and sewer services, new water meters and cleanouts.
 
Construction impacts include on-site improvements for affected residents as well as traffic detours and temporary displacement of their parking.  The public alley will be closed while construction is underway for the protection of the surrounding public.  Coordination with property and business owners will be made for any and all improvements. 

The Walapai Water Alleyline project budget is $281,886 (201-08-370-3162-0-4463) which includes the current FY 2014 estimates and the proposed FY 2015 budget.  The San Francisco Water/Sewer Alleyline project budget is $179,258 (201-08-379-3163-0-4463) which includes FY 2014 estimate and the proposed FY 2015 budget.  Additional funding will be drawn against the FY 15 Annual Waterline Replacement Program in the amount of $54,600 (201-08-370-3157-0-4463) if necessary.         

The project will replace the existing aging and undersize water and sewer mains.  Water and sewer services will be improved and upgraded to meet current City standards. The project will improve the water and sewer system within this area and provide easier access for City operation and maintenance.

Coordination with the affected property owners has taken place with written notification and on-site meetings.  Construction progress and reports/notifications will be provided to the property owners on a regular basis.

• Approve the award as recommended
• Approve the award for just the base bid and re-advertise for the alternate bid.  This option would delay the start of construction and cause the alternate bid to be deferred until 2015.   
• Reject bids and re-advertise the project.  This option would delay the start of construction and cause both the base and alternate bids to be deferred until 2015.