9.A.
City Council Meeting - FINAL
- Meeting Date:
- 02/17/2015
- From:
- Randall Groth, Project Manager
Information
TITLE:
Consideration and Approval of Contract: Industrial Drive Improvements - Huntington Drive to Nestle Purina Avenue. (Industrial Drive Realignment)
RECOMMENDED ACTION:
-
1) Approve the construction contract with Eagle Mountain Construction in the amount of $1,526,097.20 (includes a $98,825 contract allowance) and a contract time of 214 calendar days;
2) Approve Change Order Authority to the City Manager in the amount of $142,730.00 (10% of the contract amount, less allowance);
3) Authorize the City Manager to execute the necessary documents.
Executive Summary:
Award of this second phase contract will authorize the construction of the Industrial Drive Improvements project, Nestle Purina Avenue to Huntington Drive, for realignment in accordance with the approved public improvement plans prepared by Turner Engineering, Inc. dated February 6, 2014. The current, narrow roadway is a combination of millings and gravel. The first phase of Industrial Drive, Fanning Drive to Eagle Mountain Drive, was completed in 2010. The third and final phase, Huntington Drive to Eagle Mountain Drive, is programmed in the 5-year Capital Program.
The project is scheduled in the Capital 5-year plan and is funded by Transportation Tax in the FY 2015 authorized budget.
The project is scheduled in the Capital 5-year plan and is funded by Transportation Tax in the FY 2015 authorized budget.
Financial Impact:
The project has a total FY 15 budget appropriation of $2,267,140 in account 040-05-112-3056-6.
Connection to Council Goal and/or Regional Plan:
COUNCIL GOALS:
3. Provide sustainable and equitable public facilities, services and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
6. Relieve traffic congestion throughout Flagstaff.
3. Provide sustainable and equitable public facilities, services and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
6. Relieve traffic congestion throughout Flagstaff.
Has There Been Previous Council Decision on This:
The Council adopted the FY 15 budget at the June 17, 2014 Council meeting and this appropriation was included in that budget.
Options and Alternatives:
1) Approve the award as recommended. Approval will allow the work to move forward in calendar 2015 or;
2) Reject approval of the award. This would delay the project. If rejection occurs, possible options include:
- re-advertise the project and open new bids;
- suspend or cancel the project.
Background/History:
The three-phased Industrial Drive improvement project has a general scope to upgrade sewer and water systems, construct new roadway pavement and the associated edge improvements.
The initial phase, from Fanning Drive to Eagle Mountain Drive, was completed in 2010. The current phase, from Nestle Purina Avenue to Huntington Drive, is targeted for a construction start this spring with approval of this contract.
The final phase from Huntington Dr. to Eagle Mountain Drive and the concurrent Fanning Wash improvements are programmed in the Capital Improvement 5-year plan.
Staff advertised bid solicitations for this project on 12/2/2014 through 12/16/2014. There were 8 bids submitted, and staff determined Eagle Mountain Construction to be the lowest responsive responsible bidder.
The initial phase, from Fanning Drive to Eagle Mountain Drive, was completed in 2010. The current phase, from Nestle Purina Avenue to Huntington Drive, is targeted for a construction start this spring with approval of this contract.
The final phase from Huntington Dr. to Eagle Mountain Drive and the concurrent Fanning Wash improvements are programmed in the Capital Improvement 5-year plan.
Staff advertised bid solicitations for this project on 12/2/2014 through 12/16/2014. There were 8 bids submitted, and staff determined Eagle Mountain Construction to be the lowest responsive responsible bidder.
Key Considerations:
The work will address utility and street improvements in Industrial Drive from Huntington Dr. to Nestle Purina Ave. The project will construct approximately 2,097 LF of water main, 700 LF of sewer main, 1,250 LF of storm drain main, install new fire hydrants and 9,610 SY of road pavement with curb and gutter. The project will also construct a new driveway from Fire Station 3 onto Industrial Drive.
Expanded Financial Considerations:
Below is a summary of the bids received. The bid tabulation sheet is included as an attachment. Bid extensions were corrected (indicated on the bid tabulation sheet) but does not impact the bid order.
The Contract Allowance is established to accommodate costs for unanticipated items of work and is included in the contract amount. The $2,075,325.00 engineer's estimate includes $1,976,500.00 for improvements plus 5% ($98,825) for the contract allowance .
Change Order Authority establishes a dollar amount (10% of the contract amount, less allowance) and provides the City Manager, on behalf of the City Council, authority to amend the contract amount in response to unforeseen costs that are more than the contracted amount.
| Engineer's Estimate | 2,075,325.00 |
| Eagle Mountain | 1,526,097.20 |
| McCauly Construction | 1,965,558.80 |
| Fann Contracting | 1,991,188.00 |
| Intermountain West | 2,187,265.00 |
| RTR Paving | 2,219,564.00 |
| J. Banicki Construction | 2,222,504.80 |
| Redpoint | 2,421,005.00 |
| Capital Improvements | 2,600,000.00 |
The Contract Allowance is established to accommodate costs for unanticipated items of work and is included in the contract amount. The $2,075,325.00 engineer's estimate includes $1,976,500.00 for improvements plus 5% ($98,825) for the contract allowance .
Change Order Authority establishes a dollar amount (10% of the contract amount, less allowance) and provides the City Manager, on behalf of the City Council, authority to amend the contract amount in response to unforeseen costs that are more than the contracted amount.
Community Benefits and Considerations:
The community benefits of this project include:
- Replacement of an existing narrow, gravel and milling road with a new asphalt pavement with curb and gutter
- Redesign of the current road geometry to substantially improve the drivability of the road for large trucks
- Reduced maintenance
- A new storm water system will be built, and will include low impact development storm water management
- A new water main to meet current engineering standards and to accommodate future development
- A new sewer main to meet current engineering standards and to serve existing parcels
- Fire hydrants will be installed to meet the current standards
- To meet a condition of the Fire Station's Conditional Use Permit (08-006), the emergency vehicle exit driveway will be relocated to Industrial Drive
Community Involvement:
Inform: The Capital Improvements project manager has met with the Fire Department to discuss sequencing of the construction as it relates to the relocation of Fire Station #3's driveway.
Collaborate: The Capital Improvements project manager, the Assistant to the City Manager for Real Estate and the Deputy City Attorney have met with the owner of BEC SW and representatives of Nestle Purina to negotiate for property rights acquisition.
Collaborate: The Capital Improvements project manager, the Assistant to the City Manager for Real Estate and the Deputy City Attorney have met with the owner of BEC SW and representatives of Nestle Purina to negotiate for property rights acquisition.
Expanded Options and Alternatives:
1. Approve the award as recommended. This would allow the project to be built in 2015.
2. Reject approval of the award.
This option would delay the construction start and likely cause the work to span two construction seasons, which would include a winter shutdown with temporary improvements in place. This may increase project costs. The fire station, Nestle Purina traffic (staff & deliveries) and BEC SW would have a substantially longer duration of impact from construction activities.
2. Reject approval of the award.
This option would delay the construction start and likely cause the work to span two construction seasons, which would include a winter shutdown with temporary improvements in place. This may increase project costs. The fire station, Nestle Purina traffic (staff & deliveries) and BEC SW would have a substantially longer duration of impact from construction activities.