The Special Event Permit Packet is a dynamic document used to provide oversight of events that occur on City property to reduce unnecessary disruption of traffic and business activity for existing store front businesses and the public, as well as accommodate desired commerce by temporary use organizations, event promoters and vendors. Staff routinely update the document every two-three  years. While the original intent of the update was to address downtown street closures and retail sales at Heritage Square, staff have taken this opportunity to make additional changes to other portions of the permit packet that will streamline the process for applicants and lessen the time required to complete, providing quicker turnaround while still providing essential oversight.

Street closures in the north Downtown District and retail sales in Heritage Square have raised concerns among business owners and residents. Street closures have the potential to impact traffic flow and parking, which in turn can negatively or positively affect sales for those businesses. Additionally, large community events can affect both businesses and residents by creating additional trash, vandalism and increased noise. By creating more guided parameters to regulate street closures and sales at Heritage Square, the City is hoping to minimize impacts and create a less burdensome process.

• Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics

• Relieve traffic congestion throughout Flagstaff

• Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments

• Foster relationships and maintain economic development commitment to partners

Goal T.1. Improve mobility and access throughout the region.

Goal PF.3. Provide high quality emergency response and public safety services including law enforcement, fire, medical, and ambulance transport service.

Economic Development:

Goal ED.3. Regional economic development partners support the start-up, retention, and expansion of existing business enterprises.
Goal ED. 6.Tourism will continue to provide a year-round revenue source for the community, while expanding specialized tourist resources and activities.
Goal ED.7. Continue to promote and enhance Flagstaff’s unique sense of place as an economic development driver.
 

Additional information regarding changes to the Special Event Permit Packet and Ordinance have been added as attachments.