Consideration and Approval of Contract:  Supplemental Agreement No. 3, Pulliam Airport Runway 3-21 Mill and Overlay Project, design services for the overlay project.  (Supplemental agreement to facilitate grant for asphalt overlay at airport).

1) Approve Supplemental Agreement Number 3 with Kimley-Horn and Associates, Inc. in the amount of $ 263,826.68 subject to acceptance of a grant from the Federal Aviation Administration and the Arizona Department of Transportation, Multimodal Planning Division, Aeronautics.
2) Authorize the City Manager to execute the necessary documents.

City of Flagstaff requires engineering design services for the design of a Runway (3-21) Mill and Overlay project. The existing Pulliam Airport runway is oxidized and damaged and has grade irregularities that may cause aircraft damage if not replaced. This project will consist of the mill and overlay of the runway pavement, blast pads, and connecting taxiways A1 to A9 from the edge of the runway to the runway hold position markings. The anticipated construction cost for this project is approximately $3.7 Million, predominantly paint through a federal grant.

The project is budgeted for $322,315 in FY 2016 in account number 221-07-222-3339-0-4421 This project is currently in the 5-year plan at $3,638,000. Based on bids the FAA grant will provide 91.06% of total project funding, an ADOT grant will provide 4.47% of funding with the City grant match of 4.47%.

The fee estimate attached to Supplemental Agreement # 3 is a lump sum amount.

Yes - Council approved the original five-year term Professional Design Services Agreement with Kimley-Horn & Associates on April 17, 2012. Council also approved Supplemental Agreement # 1 for design services on December 4, 2012. Council also approved Supplemental Agreement #2 for design services on May 7, 2013. This approval would allow the design services for this project and award a Supplemental Agreement #3.

Approve Supplemental Agreement No. 3. - This will allow design services work to commence.

Not approve Supplemental Agreement No.3. - This will halt work on the design phase of the project.

On April 17, 2012, City Council approved an Agreement for Consulting Services with Kimley-Horn and Associates to provide design services for the Concrete Ramp Joint Repair project. That staff report to Council indicated that Kimley-Horn had been selected and was to be retained for a five year period, and that future design elements would be presented for approval to Council, for FAA and ADOT Aeronautics grant awards as a Supplemental Agreement. The Concrete Ramp Joint Repair Project has already been completed under the original agreement. On December 4, 2012, Council approved Supplemental Agreement # 1 for award of design phase services for the Westplex Taxi Lanes Reconstruction project. Design is nearing completion with construction anticipated to begin in June of 2013. On May 7, 2013 Council approved Supplemental Agreement # 2 for comprehensive construction administration, inspection and materials testing services for the Westplex Taxilanes Reconstruction project.

A Scope of Work and fee estimate for comprehensive design services for the Pulliam Runway (3-21) mill and overlay project has been formulated, negotiated and agreed upon in accordance with FAA guidelines for Supplemental Agreement No. 3. A copy of the Scope of Work and fee estimate is attached.

The existing runway is becoming oxidized and damaged and has grade irregularities that may cause aircraft damage if not replaced. This project will provide design plans and specifications for the mill and overlay of the runway pavement, blast pads, and connecting taxiways A1 to A9 from the edge of the runway to the runway hold position markings. Replacement of these pavements will enhance pilot safety and provide significant improvements to operations at the airport.

Funding for Construction Phase Services is to be provided by Federal Entitlement and Discretionary grant funds from the U. S. Department of Transportation, Federal Aviation Administration and ADOT Multi-Modal .

The fee estimate attached to Supplemental Agreement # 3 is a lump sum amount.

Construction of the project will increase the utility and safety of operations at the airport. New pavement on the runway will provide a safer landing and takeoff area for the pilots.

Involve -

The project will require that tenants will not have access to the runway during construction. To minimize that inconvenience, the project will be constructed in seven consecutive (14 hour shifts) days to perform the work. Tenants will be notified of the upcoming work by mail prior to construction. In addition, mass e-mails will be sent to all tenants advising of the upcoming work. During construction, weekly updates regarding progress and anticipated dates for reinstating runway access will be posted on the City web site in order that tenants may be advised of construction progress.

Approve Supplemental Agreement No. 3. This will allow the project to proceed in accordance with FAA and ADOT grant agreements.
Do not approve Supplemental Agreement No.3. This will halt progress on the project.